2009-04-14 HOT Committee Minutes
1
2 MINUTES
3
4 Hotel Occupancy Tax Committee Meeting
5 April 14, 2009
6
7 After determining that a quorum was present, the Hotel Occupancy Tax Committee convened
8 into an Open Meeting on Tuesday, April 14, 2009, at 11:03 a.m. in the Finance Conference
9 Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas.
10
11 PRESENT: Council Members Pete Kamp, Chris Watts and Rudy Moreno
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13 EX-OFFICIO MEMBERS:
14 Jon Fortune, Assistant City Manager
15 Bryan Langley, Director of Finance
16 Jerry Drake, Deputy City Attorney
17 Caroline Finley, Treasury & Debt Manager
18 Randee Klingele, Treasury Services Specialist
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20 AGENDA ITEM 1: CONSIDER APPROVAL OF HOTEL OCCUPANCY TAX
21 COMMITTEE MINUTES FROM FEBRUARY 17, 2009
22
23 Minutes were approved as written by Councilmember Chris Watts and seconded by Rudy
24 Moreno.
25
26 AGENDA ITEM 2: RECEIVE A REPORT, HOLD A DISCUSSION AND GIVE STAFF
27 DIRECTION REGARDING THE HOTEL OCCUPANCY TAX PROGRAM YEAR 2010 FOR
28 FY 2009/10.
29
30 Randee Klingele reviewed the guidelines and discussed two additional uses of hotel funds for
31 sporting events and transportation allowed by the state statute. The tax statute added new
32 categories and increased a population stipulation making these additions possible. She also
33 advised , mark, will be amended
34 before the hotel occupancy tax contracts are reviewed in October 2009 and any changes will be
35 incorporated in the agreements.
36
37 Councilmember Watts expressed concern regarding the verbiage pertaining to the City logo and
38 word mark since the ordinance would be updated and approved after the guidelines were
39 accepted. Jerry Drake stated that the wording is a place holder until the new ordinance is in
40 place. The contracts will be written to reflect the updated ordinance and the non-contracted
41 recipients will adhere to the ordinances as they are approved. Future guidelines will mirror the
42 ordinance.
43
44 At Councilmember Mo
45 requirements in section II of the guidelines. He explairequirement to contract with
46 organizations that are incorporated. Recipients currently not incorporated may be funded with
47 the City acting as the delegated entity who then assumes responsibility for the expenditures
48 under the state code.
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50 The hotel occupancy tax application was reviewed. Question one of the application was
51 discussed which lists all categories recipients may request funding. Staff will add the statute
th
52 number beside each funding 30 distribution by
53 email will include the guidelines, application and tax code.
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55 Redline program guidelines and application were approved with the addition of statute references
56 in the application by Chris Watts and seconded by Rudy Moreno.
57
58 AGENDA ITEM 3: NEW BUSINESS
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60 Councilmember Watts noted that this Committee needs to be included and/or briefed regarding
61 the discussions of a convention center
62
63 Meeting adjourned 11:37 A.M.