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2009-04-14 HOT Committee Minutes 1 2 MINUTES 3 4 Hotel Occupancy Tax Committee Meeting 5 April 14, 2009 6 7 After determining that a quorum was present, the Hotel Occupancy Tax Committee convened 8 into an Open Meeting on Tuesday, April 14, 2009, at 11:03 a.m. in the Finance Conference 9 Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas. 10 11 PRESENT: Council Members Pete Kamp, Chris Watts and Rudy Moreno 12 13 EX-OFFICIO MEMBERS: 14 Jon Fortune, Assistant City Manager 15 Bryan Langley, Director of Finance 16 Jerry Drake, Deputy City Attorney 17 Caroline Finley, Treasury & Debt Manager 18 Randee Klingele, Treasury Services Specialist 19 20 AGENDA ITEM 1: CONSIDER APPROVAL OF HOTEL OCCUPANCY TAX 21 COMMITTEE MINUTES FROM FEBRUARY 17, 2009 22 23 Minutes were approved as written by Councilmember Chris Watts and seconded by Rudy 24 Moreno. 25 26 AGENDA ITEM 2: RECEIVE A REPORT, HOLD A DISCUSSION AND GIVE STAFF 27 DIRECTION REGARDING THE HOTEL OCCUPANCY TAX PROGRAM YEAR 2010 FOR 28 FY 2009/10. 29 30 Randee Klingele reviewed the guidelines and discussed two additional uses of hotel funds for 31 sporting events and transportation allowed by the state statute. The tax statute added new 32 categories and increased a population stipulation making these additions possible. She also 33 advised , mark, will be amended 34 before the hotel occupancy tax contracts are reviewed in October 2009 and any changes will be 35 incorporated in the agreements. 36 37 Councilmember Watts expressed concern regarding the verbiage pertaining to the City logo and 38 word mark since the ordinance would be updated and approved after the guidelines were 39 accepted. Jerry Drake stated that the wording is a place holder until the new ordinance is in 40 place. The contracts will be written to reflect the updated ordinance and the non-contracted 41 recipients will adhere to the ordinances as they are approved. Future guidelines will mirror the 42 ordinance. 43 44 At Councilmember Mo 45 requirements in section II of the guidelines. He explairequirement to contract with 46 organizations that are incorporated. Recipients currently not incorporated may be funded with 47 the City acting as the delegated entity who then assumes responsibility for the expenditures 48 under the state code. 49 50 The hotel occupancy tax application was reviewed. Question one of the application was 51 discussed which lists all categories recipients may request funding. Staff will add the statute th 52 number beside each funding 30 distribution by 53 email will include the guidelines, application and tax code. 54 55 Redline program guidelines and application were approved with the addition of statute references 56 in the application by Chris Watts and seconded by Rudy Moreno. 57 58 AGENDA ITEM 3: NEW BUSINESS 59 60 Councilmember Watts noted that this Committee needs to be included and/or briefed regarding 61 the discussions of a convention center 62 63 Meeting adjourned 11:37 A.M.