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2009-06-24 HOT Committee Minutes 1 2 MINUTES 3 4 Hotel Occupancy Tax Committee Meeting 5 June 24, 2009 6 7 After determining that a quorum was present, the Hotel Occupancy Tax Committee (HOT) 8 convened into an Open Meeting on Wednesday, June 24, 2009, at 9:00 a.m. in the Finance 9 Conference Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas. 10 11 PRESENT: Council Members Pete Kamp and Chris Watts 12 13 EX-OFFICIO MEMBERS: 14 Bryan Langley, Director of Finance 15 Jerry Drake, Deputy City Attorney 16 Caroline Finley, Treasury & Debt Manager 17 Randee Klingele, Treasury Services Specialist 18 19 AGENDA ITEM 1: HOLD A DISCUSSION AND APPOINT A COMMITTEE 20 CHAIRPERSON 21 22 Councilmember Pete Kamp was nominated to be the Chairperson of the HOT Committee by 23 Councilmember Chris Watts. The motion was unanimously approved. 24 25 AGENDA ITEM 2: CONSIDER APPROVAL OF COMMITTEE MINUTES FROM APRIL 26 14, 2009 27 28 Minutes were approved as written by Councilmember Chris Watts and seconded by Pete Kamp. 29 30 AGENDA ITEM 3: RECEIVE A REPORT, HOLD A DISCUSSION AND GIVE STAFF 31 FUNDING RECOMMENDATIONS REGARDING PY2010 FUNDING LEVELS AND 32 BUDGET REQUESTS 33 34 The Committee reviewed the projected fund levels along with the application requests. The 35 Committee decided not to allocate any funds to new applicants and reduce the remaining 36 applicants by 2 (two) 37 (PY2009) allocation. 38 39 Upon reviewing the applications, the Committee asked that future program guidelines be revised 40 to include specific information regarding penalties for tardiness in meeting program deadlines. It 41 was decided by the Committee, that it has the discretion to deny or reduce funding for late 42 applications. In addition, the Committee asked that applicants provide proof of their corporate 43 status with the state when providing a completed application. 44 45 AGENDA ITEM 4: NEW BUSINESS 46 None 47 48 Meeting adjourned 10:07 A.M.