2009-10-06 HOT Committee Minutes
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2 MINUTES
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4 Hotel Occupancy Tax Committee Meeting
5 October 6, 2009
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7 After determining that a quorum was present, the Hotel Occupancy Tax Committee (HOT)
8 convened into an Open Meeting on Tuesday, October 6, 2009, at 1:05 p.m. in the Finance
9 Conference Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas.
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11 PRESENT: Council Members Pete Kamp, Chris Watts and Dalton Gregory
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13 EX-OFFICIO MEMBERS:
14 Jon Fortune, Assistant City Manager
15 Bryan Langley, Director of Finance
16 Jerry Drake, Deputy City Attorney
17 Caroline Finley, Treasury & Debt Manager
18 Randee Klingele, Treasury Services Specialist
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20 AGENDA ITEM 1: CONSIDER APPROVAL OF THE HOTEL OCCUPANCY TAX
21 COMMITTEE MINUTES FROM JUNE 24, 2009
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23 Minutes were approved as written by Councilmember Chris Watts and seconded by Pete Kamp.
24 The motion passed unanimously.
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26 AGENDA ITEM 2: RECEIVE A REPORT, HOLD A DISCUSSION AND GIVE STAFF
27 RECOMMENDATIONS REGARDING THE DENTON BLACK CHAMBER OF
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30 Jerry Drake advised the Correspondence from John Baines. Mr. Baines
31 recent
32 filing with the Secretary of State to verify the reinstatement of corporate status. He discussed that
33 the documentation was only a predictor and not evidence that the organization was a corporation.
34 Legal staff contacted the state while the meeting was in progress to determine more definitively
35 the corporate status and was able to obtain verification showing they are
36 Committee and
37 staff. Due to the status, no decisions regarding funding for the current or future program year
38 were necessary.
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40 After a short discussion, it was recommended to staff to include proof of corporate status with
41 the application along with a truth and understanding statement with the signatures of the
42 applicants. Staff will add these recommendations to the application and guidelines for PY2011.
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44 AGENDA ITEM 3: NEW BUSINESS
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46 None
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48 Meeting adjourned 1:20 P.M.