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2009-10-06 HOT Committee Minutes 1 2 MINUTES 3 4 Hotel Occupancy Tax Committee Meeting 5 October 6, 2009 6 7 After determining that a quorum was present, the Hotel Occupancy Tax Committee (HOT) 8 convened into an Open Meeting on Tuesday, October 6, 2009, at 1:05 p.m. in the Finance 9 Conference Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas. 10 11 PRESENT: Council Members Pete Kamp, Chris Watts and Dalton Gregory 12 13 EX-OFFICIO MEMBERS: 14 Jon Fortune, Assistant City Manager 15 Bryan Langley, Director of Finance 16 Jerry Drake, Deputy City Attorney 17 Caroline Finley, Treasury & Debt Manager 18 Randee Klingele, Treasury Services Specialist 19 20 AGENDA ITEM 1: CONSIDER APPROVAL OF THE HOTEL OCCUPANCY TAX 21 COMMITTEE MINUTES FROM JUNE 24, 2009 22 23 Minutes were approved as written by Councilmember Chris Watts and seconded by Pete Kamp. 24 The motion passed unanimously. 25 26 AGENDA ITEM 2: RECEIVE A REPORT, HOLD A DISCUSSION AND GIVE STAFF 27 RECOMMENDATIONS REGARDING THE DENTON BLACK CHAMBER OF 28 29 30 Jerry Drake advised the Correspondence from John Baines. Mr. Baines 31 recent 32 filing with the Secretary of State to verify the reinstatement of corporate status. He discussed that 33 the documentation was only a predictor and not evidence that the organization was a corporation. 34 Legal staff contacted the state while the meeting was in progress to determine more definitively 35 the corporate status and was able to obtain verification showing they are 36 Committee and 37 staff. Due to the status, no decisions regarding funding for the current or future program year 38 were necessary. 39 40 After a short discussion, it was recommended to staff to include proof of corporate status with 41 the application along with a truth and understanding statement with the signatures of the 42 applicants. Staff will add these recommendations to the application and guidelines for PY2011. 43 44 AGENDA ITEM 3: NEW BUSINESS 45 46 None 47 48 Meeting adjourned 1:20 P.M.