2010-08-03 HOT Committee Minutes
1
2 MINUTES
3
4 Hotel Occupancy Tax Committee Meeting
5 August 3, 2010
6
7 After determining that a quorum was present, the Hotel Occupancy Tax Committee (HOT)
8 convened into an Open Meeting on Tuesday, August 3, 2010, at 10:10 a.m. in the Finance
9 Conference Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas.
10
11 PRESENT: Council Members Pete Kamp, Chris Watts and Dalton Gregory
12
13 EX-OFFICIO MEMBERS:
14 Jon Fortune, Assistant City Manager
15 Bryan Langley, Director of Finance
16 Antonio Puente, Jr., Treasury Manager
17 Randee Klingele, Treasury Services Specialist
18
19 AGENDA ITEM 1: CONSIDER APPROVAL OF HOTEL OCCUPANCY TAX
20 COMMITTEE MINUTES FROM JUNE 15, 2010.
21
22 Minutes were approved as written by Councilmember Chris Watts and seconded by
23 Councilmember Dalton Gregory.
24
25 AGENDA ITEM 2: HOLD A DISCUSSION AND APPOINT A COMMITTEE
26 CHAIRPERSON
27
28 Councilmember Gregory nominated Pete Kamp as chair and seconded by Councilmember Watts.
29 Pete Kamp unanimously voted as the chair of the Hotel Occupancy Tax Committee.
30
31 AGENDA ITEM 3: RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE
32 RECOMMENDATIONS REGARDING HOTEL REVENUE AND EXPENDITURES FOR
33 PROGRAM YEARS 2010 AND 2011.
34
35 estimate
36 has increased approximately $56,000 since the last meeting in June. This new estimate is based
37 upon received revenue to date and
38 for the remaining months of this fiscal year. The committee was presented with two options
39 regarding current year and next program year expenditures.
40
41 Option one, recommended by staff, maintains the 18% reduction in expenditures in the current
42 year while allowing for a 14.5% increase over current estimates in the next program year (2011).
43 The inconsistency of hotel receipts this fiscal year necessitates conservative projections. In
44 addition, changes to the allocations for the current year may be may be difficult for recipient
45 organizations.
46
47 ts to be reduced by 14% instead of the advised 18%.
48 The additional estimated revenue would be extrapolated among all current year recipients. With
49 this option, recipients for next program year (2011) would receive a 5.5% over their current
50 udgets.
51
52 Councilmember Watts expressed his past desire to adjust the reduction percentage, but agreed
53 that the estimated revenue is not any better than when the committee met in June. The committee
54 discussed that recipients may be concerned by seeing the increase in revenue while they maintain
55 the 18% reduction, but both the committee and staff agreed that the slight increase in estimated
56 revenue is better kept in fund balance so that if receipts did not improve the current year
57 expenditures would not be affected.
58
59 Committee Chair Kamp motioned to accept option one as printed in the Fiscal Year 2010/2011
60 proposed budget which maintains the 18% reductions for PY2010 and providing a 14.5%
61 by Councilmember
62 Gregory and seconded by Councilmember Watts.
63
64 AGENDA ITEM 4: NEW BUSINESS
65
66 Councilmember Watts requested an informal staff report regarding a large conference being held
67 at the University of North Texas this week. Watts would like a snapshot of the conference impact
68 to the tourist and convention fund.
69
70 Meeting adjourned 10:22 .A.M.