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2011-06-21 HOT Committee Minutes 1 2 MINUTES 3 4 Hotel Occupancy Tax Committee Meeting 5 June 21, 2011 6 7 After determining that a quorum was present, the Hotel Occupancy Tax Committee (HOT) 8 convened into an Open Meeting on Tuesday, June 21, 2011 at 1:04 p.m. in the City Hall 9 Conference Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas. 10 11 PRESENT: Council Members Pete Kamp and Dalton Gregory 12 13 EX-OFFICIO MEMBERS: 14 Jon Fortune, Assistant City Manager 15 Bryan Langley, Chief Financial Officer 16 Jerry Drake, Deputy City Attorney 17 Antonio Puente, Jr., Assistant Director of Finance 18 Randee Klingele, Treasury Services Specialist 19 20 AGENDA ITEM 1: CONSIDER APPROVAL OF HOTEL OCCUPANCY TAX 21 COMMITTEE MINUTES FROM APRIL 19, 2011. 22 23 Minutes were approved as written by Councilmember Dalton Gregory and seconded by 24 Councilmember Pete Kamp. Motion passed unanimously. 25 26 AGENDA ITEM 2: REVIEW, DISCUSS AND VOTE ON A REQUEST FROM THE 27 DENTON PUBLIC ART COMMITTEE REGARDING THEIR EXHIBITION OF THE 28 POEMS AND ILLUSTRATIONS FOR PROGRAM YEAR 2011. 29 30 The Public Art 31 moved to the next program year. Expending of all hotel occupancy tax funds will remain in the 32 current year and any advertising or miscellaneous expenses will be incurred by the Public Art 33 Committee. Motioned by Councilmember Gregory and seconded by Councilmember Kamp. 34 Motion passed unanimously. 35 36 AGENDA ITEM 3: RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE 37 RECOMMENDATIONS REGARDING THE PROGRAM YEAR 2012 FUNDING LEVELS 38 AND BUDGET REQEUSTS. 39 40 Bryan Langley began the discussion by reporting that hotel occupancy tax receipts through April 41 2011 are 17.62% more than budgeted and 18.97% more than the previous year. In addition, he 42 advised that staff is projecting a 2% growth over the budgeted amount for the remaining five 43 months of the fiscal year due to continued uncertainty in the economy. Bryan also illustrated how 44 this tourism and convention fund could grow to meet the $1M in designated funds as discussed th 45 in the June 7 Council work session. 46 47 Councilmember Chris Watts was absent, but asked Bryan Langley to convey his desire to have 48 49 contract calculation regarding the entire aquatics center. Both Kamp and 50 Gregory gave staff direction to include the WWP budget in current and future invoicing to the 51 school district. 52 53 All applicants will be recommended to maintain their current funding in the next program year 54 except for those that requested less. The balance ($17,730) due to the latter will be recommended 55 to the Denton County Historical Commission which the county has charged with restoration of 56 the buildings at eum 57 director and staff. 58 59 th 60 being held on August 4, 2011. 61 62 AGENDA ITEM 4: NEW BUSINESS 63 64 No new business. 65 66 Meeting adjourned 1:45 P.M.