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2012-04-19 HOT Committee Minutes 1 2 MINUTES 3 4 Hotel Occupancy Tax Committee Meeting 5 April 19, 2012 6 7 After determining that a quorum was present, the Hotel Occupancy Tax Committee (HOT) 8 convened into an Open Meeting on Thursday, April 19, 2012 at 10:06 a.m. in the Finance 9 Conference Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas. 10 11 PRESENT: Council Members Pete Kamp, Chris Watts and Dalton Gregory 12 13 EX-OFFICIO MEMBERS: 14 Jon Fortune, Assistant City Manager 15 Bryan Langley, Chief Financial Officer 16 Jerry Drake, Deputy City Attorney 17 Randee Klingele, Treasury Services Specialist 18 19 AGENDA ITEM 1: CONSIDER APPROVAL OF HOTEL OCCUPANCY TAX 20 COMMITTEE MINUTES FROM JUNE 21, 2011. 21 22 Minutes were approved as written by Councilmember Dalton Gregory and seconded by 23 Councilmember Chris Watts. Motion passed unanimously. 24 25 AGENDA ITEM 2: REVIEW, DISCUSS AND VOTE ON A REQUEST FROM THE 26 DENTON PUBLIC ART COMMITTEE FOR PROGRAM YEAR 2012. 27 28 book publication project did not require the entire Program Year 29 2012 budget of $35,070. Approximately $19,000 of the current budget was requested to be 30 expended on maintenance needs of existing art throughout the city. Councilmember Dalton 31 32 Motion passed unanimously. 33 34 AGENDA ITEM 3: REVIEW, DISCUSS AND VOTE ON A REQUEST FROM THE 35 SUSAN G. KOMEN FOR THE CURE NORTH TEXAS AFFILIATE FOR PROGRAM 36 YEAR 2012. 37 38 The Susan G. Komen for the Cure organization provided a completed Program Year 2012 39 application after the application and funding process was complete in June 2011. Staff met with 40 the organization 41 timelines. 42 43 Councilmember Pete Kamp opened the discussion inquiring about current funds and the possible 44 need for a budget amendment request from the council if the request was considered. A budget 45 amendment would be necessary to fulfill the entire budget request. In addition, the importance of 46 the application process was dis 47 48 committee to consider not setting a precedence by accepting and approving an application 49 outside of the program guidelines. 50 51 Councilmember Dalton Gregory motioned to deny the late application and encourage the 52 organization to apply for Program Year 2013 funds which will be due next month. 53 Councilmember Watts seconded the motion and motion passed unanimously. 54 55 AGENDA ITEM 4: RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE 56 DIRECTION REGARDING THE HOTEL OCCUPANCY TAX PROGRAM YEAR 2013 FOR 57 FY 2012/13. 58 59 Staff presented program guidelines and application without changes and committee members 60 agreed that no changes were necessary. Neither staff nor committee members have been 61 approached by any parties dissatisfied with day to day functionality or application process for the 62 hotel occupancy tax program. 63 64 Committee members reviewed and accepted the program timeline and agreed to hold the th 65 afternoon of June 19 66 67 AGENDA ITEM 5: NEW BUSINESS 68 69 No new business. 70 71 Meeting adjourned 10:20 A.M.