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2012-06-19 HOT Committee Minutes 1 2 MINUTES 3 4 Hotel Occupancy Tax Committee Meeting 5 June 19, 2012 6 7 After determining that a quorum was present, the Hotel Occupancy Tax Committee (HOT) 8 convened into an Open Meeting on Tuesday, June 19, 2012 at 2:15 p.m. in the Finance 9 Conference Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas. 10 11 PRESENT: Council Members Pete Kamp and Dalton Gregory 12 13 EX-OFFICIO MEMBERS: 14 Bryan Langley, Chief Financial Officer 15 Jerry Drake, Deputy City Attorney 16 Antonio Puente, Jr., Assistant Director of Finance 17 Randee Klingele, Treasury Services Specialist 18 19 AGENDA ITEM 1: CONSIDER APPROVAL OF HOTEL OCCUPANCY TAX 20 COMMITTEE MINUTES FROM APRIL 19, 2012. 21 22 Minutes were approved as written by Councilmember Dalton Gregory and seconded by 23 Councilmember Pete Kamp. Motion passed unanimously. 24 25 AGENDA ITEM 2: RECEIVE A REPORT REGARDING THE BOOK OF POEMS AND 26 ART CREATED AND PUBLISHED BY THE PUBLIC ART COMMITTEE 27 28 book 29 Image was ordered in 1,000 copies to be sold during a book dedication on August 30, 2012. The 30 poet and artists will be present during the book dedication to autograph purchased books. The 31 Center for Visual Arts will hold a ten week exhibit of the poems and art pieces illustrated in the 32 book. 33 34 AGENDA ITEM 3: RECEIVE A REPORT, HOLD A DISCUSSION AND CONSIDER 35 RECOMMENDATIONS REGARDING THE PROGRAM YEAR 2013 FUNDING LEVELS 36 AND BUDGET REQUESTS. 37 38 Bryan Langley presented the fund balance and revenue projections for the current and next fiscal 39 year along with the need to reserve some funds for possible convention center expenses. The 40 application requests and baseline funding options were discussed ending with the baseline 41 funding levels held for most. Baseline funding will result in most applicants receiving the same 42 funds for Program Year 2013 as they have in the current program year. Those organizations that 43 requested less than their last budget will be recommended for the reduced request and the Public 44 crease slightly due to their funding being based upon a percentage 45 of revenue. 46 47 The Chamber of Commerce (Convention and Visitor Bureau) provided several budget scenarios 48 based on their day to day operational needs along with additional needs foreseeing the 49 50 to be considered above the baseline but more information and time were requested. 51 52 ittee decided to 53 accept their application without penalty. 54 55 Dalton Gregory motioned to accept Susan G. Komen as a new recipient with funding in the 56 amount of $10,000 and seconded by Pete Kamp. Motion passed unanimously. 57 58 AGENDA ITEM 4: NEW BUSINESS 59 60 Councilmember Kamp requested a closed session agenda item for the next committee meeting to 61 discuss organizations that are not non-profit corporations. This will be the first item on the th 62 in which funding recommendations will be 63 finalized. 64 65 Meeting adjourned 2:48 P.M.