2012-06-19 HOT Committee Minutes
1
2 MINUTES
3
4 Hotel Occupancy Tax Committee Meeting
5 June 19, 2012
6
7 After determining that a quorum was present, the Hotel Occupancy Tax Committee (HOT)
8 convened into an Open Meeting on Tuesday, June 19, 2012 at 2:15 p.m. in the Finance
9 Conference Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas.
10
11 PRESENT: Council Members Pete Kamp and Dalton Gregory
12
13 EX-OFFICIO MEMBERS:
14 Bryan Langley, Chief Financial Officer
15 Jerry Drake, Deputy City Attorney
16 Antonio Puente, Jr., Assistant Director of Finance
17 Randee Klingele, Treasury Services Specialist
18
19 AGENDA ITEM 1: CONSIDER APPROVAL OF HOTEL OCCUPANCY TAX
20 COMMITTEE MINUTES FROM APRIL 19, 2012.
21
22 Minutes were approved as written by Councilmember Dalton Gregory and seconded by
23 Councilmember Pete Kamp. Motion passed unanimously.
24
25 AGENDA ITEM 2: RECEIVE A REPORT REGARDING THE BOOK OF POEMS AND
26 ART CREATED AND PUBLISHED BY THE PUBLIC ART COMMITTEE
27
28 book
29 Image was ordered in 1,000 copies to be sold during a book dedication on August 30, 2012. The
30 poet and artists will be present during the book dedication to autograph purchased books. The
31 Center for Visual Arts will hold a ten week exhibit of the poems and art pieces illustrated in the
32 book.
33
34 AGENDA ITEM 3: RECEIVE A REPORT, HOLD A DISCUSSION AND CONSIDER
35 RECOMMENDATIONS REGARDING THE PROGRAM YEAR 2013 FUNDING LEVELS
36 AND BUDGET REQUESTS.
37
38 Bryan Langley presented the fund balance and revenue projections for the current and next fiscal
39 year along with the need to reserve some funds for possible convention center expenses. The
40 application requests and baseline funding options were discussed ending with the baseline
41 funding levels held for most. Baseline funding will result in most applicants receiving the same
42 funds for Program Year 2013 as they have in the current program year. Those organizations that
43 requested less than their last budget will be recommended for the reduced request and the Public
44 crease slightly due to their funding being based upon a percentage
45 of revenue.
46
47 The Chamber of Commerce (Convention and Visitor Bureau) provided several budget scenarios
48 based on their day to day operational needs along with additional needs foreseeing the
49
50 to be considered above the baseline but more information and time were requested.
51
52 ittee decided to
53 accept their application without penalty.
54
55 Dalton Gregory motioned to accept Susan G. Komen as a new recipient with funding in the
56 amount of $10,000 and seconded by Pete Kamp. Motion passed unanimously.
57
58 AGENDA ITEM 4: NEW BUSINESS
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60 Councilmember Kamp requested a closed session agenda item for the next committee meeting to
61 discuss organizations that are not non-profit corporations. This will be the first item on the
th
62 in which funding recommendations will be
63 finalized.
64
65 Meeting adjourned 2:48 P.M.