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MINUTES
Hotel Occupancy Tax Committee Meeting
June 18, 2013
After determining that a quorum was present, the Hotel Occupancy Tax Committee (HOT)
convened into an Open Meeting on Tuesday, June 18, 2013 at 1:05 p.m. in the Finance
Conference Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas.
PRESENT: Council Members Pete Kamp and Dalton Gregory
EX-OFFICIO MEMBERS:
Jon Fortune, Assistant City Manager
Bryan Langley, Assistant City Manager
Jerry Drake, Deputy City Attorney
Chuck Springer, Director of Finance
Randee Klingele, Treasury Services Specialist
AGENDA ITEM 1: CONSIDER APPROVAL OF HOTEL OCCUPANCY TAX MINUTES
FROM APRII, 9, 2013.
Minutes were approved as written by Councilmember Dalton Gregory and seconded by
Councilmember Pete Kamp. Motion passed unanimously.
AGENDA ITEM 2: RECEIVE A REPORT AND HOLD A DISCUSSION REGARDING
HOTEL RECEIl'T AUDITS PERFORMED BY MUNISERVICES, LLC.
Chuck Springer reviewed the results of the three year contract with MuniServices, LLC. The
third and final year of the contract provide no return on investment. Committee and staff agreed
there was no reason to contract for hotel receipt audits in the upcoming fiscal year. These
services may be considered again in future fiscal years.
AGENDA ITEM 3: RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE
RECOMMENDATIONS REGARDING THE PROGRAM YEAR 2014 FUNDING LEVELS
AND BUDGET REQUESTS.
Chuck Springer advised the committee that recommended funding levels for the PY2014 were
equal to the current program year except for the addition of a one-time marketing line item for
the convention center project. Councilmember Pete Kamp pulled the Convention and Visitors
Bureau's (CVB) budget request to discuss the additional items requested compared to the current
year. Both councilmember's agreed the CVB needs additional funds for them to continue to
market the city, which is their primary function. After discussing the fund levels and budget
requests, Councilmember Gregory motioned to provide the CVB with $50,000 and Texas
Filmmakers with $2,500 over their current year budgets and seconded by Councilmember Kamp.
Motion passed unanimously.
The committee acknowledged that marketing funds for the convention center project will need to
be evaluated again during this program year.
AGENDA ITEM 4: NEW BUSINESS
Councilmember Kamp requested a chair be elected during the next Hotel Occupancy Tax
Committee meeting.
55
56 Councilmember Gregory requested a report regarding the city's co-sponsorship program
57 administrated by the City's Parks and Recreation Department.
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59 Meeting adjourned 1:35 P.M.