Loading...
2013-06-18 HOT Committee Minutes1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 MINUTES Hotel Occupancy Tax Committee Meeting June 18, 2013 After determining that a quorum was present, the Hotel Occupancy Tax Committee (HOT) convened into an Open Meeting on Tuesday, June 18, 2013 at 1:05 p.m. in the Finance Conference Room, City of Denton City Hall, 215 E. McKinney Street, Denton, Texas. PRESENT: Council Members Pete Kamp and Dalton Gregory EX-OFFICIO MEMBERS: Jon Fortune, Assistant City Manager Bryan Langley, Assistant City Manager Jerry Drake, Deputy City Attorney Chuck Springer, Director of Finance Randee Klingele, Treasury Services Specialist AGENDA ITEM 1: CONSIDER APPROVAL OF HOTEL OCCUPANCY TAX MINUTES FROM APRII, 9, 2013. Minutes were approved as written by Councilmember Dalton Gregory and seconded by Councilmember Pete Kamp. Motion passed unanimously. AGENDA ITEM 2: RECEIVE A REPORT AND HOLD A DISCUSSION REGARDING HOTEL RECEIl'T AUDITS PERFORMED BY MUNISERVICES, LLC. Chuck Springer reviewed the results of the three year contract with MuniServices, LLC. The third and final year of the contract provide no return on investment. Committee and staff agreed there was no reason to contract for hotel receipt audits in the upcoming fiscal year. These services may be considered again in future fiscal years. AGENDA ITEM 3: RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE RECOMMENDATIONS REGARDING THE PROGRAM YEAR 2014 FUNDING LEVELS AND BUDGET REQUESTS. Chuck Springer advised the committee that recommended funding levels for the PY2014 were equal to the current program year except for the addition of a one-time marketing line item for the convention center project. Councilmember Pete Kamp pulled the Convention and Visitors Bureau's (CVB) budget request to discuss the additional items requested compared to the current year. Both councilmember's agreed the CVB needs additional funds for them to continue to market the city, which is their primary function. After discussing the fund levels and budget requests, Councilmember Gregory motioned to provide the CVB with $50,000 and Texas Filmmakers with $2,500 over their current year budgets and seconded by Councilmember Kamp. Motion passed unanimously. The committee acknowledged that marketing funds for the convention center project will need to be evaluated again during this program year. AGENDA ITEM 4: NEW BUSINESS Councilmember Kamp requested a chair be elected during the next Hotel Occupancy Tax Committee meeting. 55 56 Councilmember Gregory requested a report regarding the city's co-sponsorship program 57 administrated by the City's Parks and Recreation Department. 58 59 Meeting adjourned 1:35 P.M.