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Neighborhood-Project-Matching-Grant-Application-and-Example-AppPage - 1 NEIGHBORHOOD PROJECT MATCHING GRANT APPLICATION  Complete the application in full, do not leave any part of the application blank.  All volunteer pledged hours require an original signature from the pledging resident.  If any questions do not apply to your project or event, write or type “N/A.”  Additional sheets may be used if necessary.  Submit the completed application to the City of Denton at 215 E. McKinney St. or email a PDF with all supporting documents to pz@cityofdenton.com  All applications must be received no later than 5 p.m. on the closing date published on the City’s website.  All grant funds shall be awarded/ or paid only to groups identified with a particular Denton neighborhood.  An example of an approved grant application can be found at the end of this document.  If you still have questions regarding this grant or the application, please call (940) 349- 8541 or visit www.cityofdenton.com/neighborhoodplanning. 1. Project Title ____________________________________________________________________________ 2. Name of Neighborhood Association or Group 3. Name of Partner (if applicable) 4. The number of Households in your Neighborhood Association or Group ________ 5. Is your Neighborhood Association or Group registered with the City of Denton Neighborhood Planning Program? Yes No 6. Federal Tax I.D. number (if applicable) Page - 2 7. Name, address, phone numbers, and email of Neighborhood Association or Group contact person(s): a. Name: b. Mailing Address: c. City and Zip code: d. Phone Number: day evening e. Email: f. Signature: Date _________________ 8. Name, address, phone numbers, and email of Partner(s) (if applicable): a. Name: b. Mailing Address: c. City and Zip code: d. Phone Number: day evening e. Email: f. Signature: Date _________________ 9. Name, address, phone numbers, and email of Partner(s) (if applicable): a. Name: b. Mailing Address: c. City and Zip code: d. Phone Number: day evening e. Email: f. Signature: Date _________________ Page - 3 10. Check one or more of the appropriate category your project falls within: Physical improvements to neighborhood entryways, perimeter areas, street borders and medians, parks, playgrounds, tot lots, and other neighborhood amenity areas. Such improvements may include landscaping, tree plantings, signage, equipment, decorative structures, and similar beautification or enhancement projects. Physical improvement projects must be performed in a public right-of-way or on public property. Projects on property owned by a neighborhood or homeowners association will be considered on a case-by-case basis, if it is shown to provide a communal benefit to the neighborhood. Public safety programs or initiatives such as safety training, crime or fire prevention programs, traffic deterrent, or calming projects or studies. Cultural, educational, and recreation programs including literacy programs, leadership training, computer labs, after-school enrichment programs, cultural arts programs, and summer camps. Neighborhood master plan or comparable studies that focus on enhancing the neighborhood. These must not contain plans currently being developed by the City. 11. Project Description (describe needs, location, partnerships, and expected results). Page - 4 12. Budget Information a. Total project expenses: $_____________________________ b. Total amount of money requested (up to $10,000): $_____________________________ c. Neighborhood Match 1. Neighborhood Association Matching Funds: $_____________________________ 2. In-kind donations/Services  Volunteer Hours - A minimum 25 percent of Neighborhood Match must come from volunteer hours, at a rate of $18 per hour. For example, 25 percent of a $10,000 matching grant is $2,502, a total of 139 volunteer hours would be required.  Volunteer Hours __________ x $18.00 = $_____________________________  Monetary Donations $_____________________________  Donated Materials or Supplies $_____________________________  Donated Professional Services $_____________________________ Total amount of Neighborhood Match: $_____________________________ 13. Provide an itemized budget showing cost of product(s) and expenditures. A separate sheet may be used if necessary. Page - 5 14. Explain how your association/group plans to accomplish the proposed project. Provide anticipated beginning and completion dates. (Projects must be completed and Events/Programs held by September 1st). 15. Explain how your project promotes long term, public benefit to the neighborhood by improving the appearance of the neighborhood, enhancing the quality of life of residents, and establishing community pride in the neighborhood. Page - 6 16. Explain how your project promotes maintenance of the neighborhood and improves the public safety and improves public health residents by preserving and enhancing the environment. 17. Explain how your project is supported by the neighborhood and involves participation from residents in all phases of the project. Page - 7 18. Explain how your project promotes “neighborhood,” builds relationships, and promotes cooperation among neighbors? 19. Explain how your proposed project involves diverse interests (e.g., business owners and residents, people of different income levels, racial and ethnic groups, or tenants and homeowners)? Page - 8 20. Provide the criteria your group has established in order to measure the success of your project or event. 21. Describe the long-term maintenance required for the project, who will perform the maintenance, and how often. (Note: maintenance of the project area is the responsibility of the grant recipient, unless specified herein.) Page - 9 Please note in addition to a completed application, the following are required BEFORE the project: Attend a Neighborhood Project Matching Grant Workshop Volunteer Hours Pledge Sheet:  A minimum 25 percent of the Neighborhood Match must come from volunteer hours  Original signatures from all pledging residents are required W-9 Form Neighborhood Project Matching Grant Agreement City of Denton Release and Waiver of Claims, Hold Harmless and Indemnity Agreement. Photos of the site prior to any work being conducted Please note AFTER the project the following documentations/materials are required: Final Project Report (no later than 30 days upon completion of the project) Financial Records (invoices, original receipts, contracts, etc.) Photos of finished Project or of Program Page - 10 VOLUNTEER HOURS PLEDGE SHEET Project Title: Name of Neighborhood Association or Group: NAMES ADDRESS DESCRIPTION OF WORK PERFOMED HOURS PLEDGED ORIGINAL SIGNATURES Page - 11 NEIGHBORHOOD MATCHING GRANT APPLICATION FORM (EXAMPLE) AND SUPPORTING DOCUMENTS Page - 12 Page - 13 Page - 14 Page - 15 Page - 16 Page - 17 Page - 18 Page - 19 Page - 20 Page - 21 Page - 22 Page - 23 Page - 24 Page - 25 Page - 26 Page - 27 Page - 28 Page - 29 Page - 30 Page - 31 Page - 32 Page - 33 Page - 34 Page - 35 Page - 36 Page - 37 Page - 38 Page - 39