10-14-2019 DocuSign Envelope ID:8912D423-2210-443F-AB45-5022927322B2
City of Denton
MINUTES City Hall
215 E.McKinney Street
DENTON PUBLIC UTILITIES BOARD Denton,Texas
www.cityofdenton.com
Monday, October 14, 2019 9:00 am Work Session Room
After determining that a quorum of the Public Utilities Board of the City of Denton, Texas is present, the
Chair of the Public Utilities Board will thereafter convene into an open meeting on Monday, October 14,
2019 at 9:00 a.m. in the Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas
Board Members: Chair Susan Parker, Vice Chair Billy Cheek, Secretary Ed Soph, Karen
DeVinney, Russell Bafford, and Charles Parker
Absent: Barbara Russell
Ex Officio Member: Mario Canizares, Assistant City Manager
REGULAR MEETING
1. CONSENT AGENDA
A. PUB19-181 - Consider recommending adoption of an ordinance of the City of Denton, a Texas
home-rule municipal corporation, authorizing the City Manager to execute a contract with IDEXX
Distribution, Inc. c/o IDEXX Laboratories, for drinking water compliance testing, and for laboratory
services and animal testing materials for the Denton Animal Shelter, which is the sole provider of
these services; in accordance with Texas Local Government Code 252.022, provides that procurement
of commodities and services that are available from one source are exempt from competitive bidding;
and if over $50,000 shall be awarded by the governing body; and providing an effective date (File
7133 - awarded to IDEXX Distribution, Inc. c/o IDEXX Laboratories in the five (5) year not-to-
exceed amount of$600,750).
B. PUB19-186 - Consider recommending adoption of an ordinance of the City of Denton, a Texas
home-rule municipal corporation, authorizing the City Manager or his designee, to execute a contract
with International Business Machines (IBM) Corporation for Weather Forecasting Services; Pattern
Recognition Technologies, Inc., for Load Forecasting Service; and Radiant Geospatial Solutions,
LLC, for Wind and Solar Forecasting Services; providing for the expenditure of funds therefor; and
providing an effective date (RFP 7057 - awarded to the lowest responsive bidder for each line item,
Weather Forecasting contract awarded to International Business Machines (IBM) Corporation for a
three (3) year not-to-exceed amount of$63,030, Load Forecasting contract awarded to Pattern
Recognition Technologies, Inc., a three (3) year not-to-exceed amount of$118,800 and Wind and
Solar Forecasting contract awarded to Radiant Geospatial Solutions LLC for a three (3) year not-to-
exceed amount of$66,000 for all years).
Board Member Bafford asked the value of the middle and long-range forecast tools.
Terry Naulty answered explaining the worth of all forecast tools. There were a few more
questions and some discussion.
Board Member Soph motioned to approve this item with a second from Board Member Cheek.
Vote 6-0.
DocuSign Envelope ID:8912D423-2210-443F-AB45-5022927322B2
C. PUB19-187—Consider recommending adoption of an ordinance of the City of Denton, a Texas
home-rule municipal corporation, authorizing the City Manager to execute a Professional Services
Agreement with Raftelis Financial Consultants, Inc., for Water and Wastewater Utilities Cost of
Service and Rate Design Study as set forth in the contract; providing for the expenditure of funds
therefor; and providing an effective date (RFQ 7105 -Professional Services Agreement for Water and
Wastewater Utilities Cost of Service and Rate Design Study awarded to Raftelis Financial
Consultants, Inc., in the not-to-exceed amount of$108,470).
D. PUB19-190 - Consider recommending adoption of an ordinance of the City of Denton, a Texas
home-rule municipal corporation, authorizing the approval of Change Order No. 1 to the contract
between the City of Denton and Wilson Contractor Services, LLC, for the Allred and John Paine Road
Water Transmission Main Project; providing for the expenditure of funds therefor; and providing an
effective date (IFB 7038 - Change Order No. 1 in the not-to-exceed amount of$399,141.26 for a total
contract award aggregated to $5,275,366.64).
E. PUB19-191 - Consider recommending adoption of an ordinance authorizing the City Manager, or his
designee, to execute a Contract of Sale between the City of Denton, a Texas home-rule municipal
corporation("Denton"), as Buyer, and the City of Garland, a Texas home-rule municipality,
("Garland"), as Seller, to acquire fee title to a 2.194 acre tract and an access easement covering 0.076
acres, both situated in the Mary L. Austin Survey, Abstract No. 4, City of Denton, Denton County,
Texas, and more particularly described in Exhibit "A", for the purchase price of Two Hundred Ninety-
Eight Thousand One Hundred Thirty-Two Dollars and No Cents ($298,132.00), and other
consideration, as prescribed in the Contract of Sale; authorizing the expenditure of funds therefor;
providing a savings clause; and providing an effective date.
Board Member Bafford pulled this item for questions regarding the property purchase.
Brent Heath gave a short presentation. There were questions by the Board Member,with staff
addressing them.
Board Member C. Parker motioned to approve this item with a second by Board Member
Cheek. Vote 6-0.
F. PUB19-194 - Consider recommending adoption of an ordinance of the City of Denton, a Texas
home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract
with Holt CAT through the Sourcewell Cooperative Purchasing Network Contract Number 032119-
CAT, for the purchase of one (1)D-9 Dozer for the Solid Waste Landfill Department; authorizing the
expenditure of funds therefor; and declaring an effective date (File 7182 - awarded to Holt CAT, in
the not-to-exceed amount of$1,057,079.89).
Board Member Bafford pulled this item for questions regarding the dozer.
Ethan Cox answered questions along with Terry Kader. Bafford asked if we have looked at
used equipment. Kader answered we have an agreement with NCTCOG and only new
equipment can be purchased. There were a few more questions.
Board Member Cheek motioned to approve this item with a second by Board Member
Devinney. Vote 5-1.
Board Member C. Parker motioned to approve items A, C and D with a second from Board
Member Devinney. Vote 6-0.
DocuSign Envelope ID:8912D423-2210-443F-AB45-5022927322B2
2. ITEMS FOR INDIVIDUAL CONSIDERATION
A. PUB19-192 - Consider approval of the Public Utilities Board Meeting minutes of August 26, 2019.
Approved with a change, members present was incorrect.
B. PUB19-188 - Consider recommending adoption of an ordinance of the City of Denton, Texas to
declare the intent to reimburse capital program expenditures of the Electric Utility($37,649,374),
Solid Waste ($3,120,000), Water($2,421,800), Wastewater($11,360,000), and General Government
($36,331,000)with Tax-Preferred Obligations (Certificates of Obligation and General Obligation
Bonds)with an aggregate maximum principal amount not to exceed $90,882,174; and providing an
effective date.
David Gaines gave a short presentation for this item. There were a few questions by the Board
Members.
Board Member Cheek motioned to approve this item with a second by Board Member Soph.
Vote 6-0 approved.
C. PUB19-193 -Assistant City Manager Update:
1. Viewership of the Public Utilities Board Meetings
2. Contracted Rates and Waste Volumes
3. Future Agenda Items
4. New Business Action Items
3. CONCLUDING ITEMS
Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Public
Utilities Board or the public with specific factual information or recitation of policy, or accept a
proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the
Texas Open Meetings Act, provide reports about items of community interest regarding which no action
will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding
holiday schedules; an honorary or salutary recognition of a public official, public employee, or other
citizen; a reminder about an upcoming event organized or sponsored by the governing body; information
regarding a social, ceremonial, or community event organized or sponsored by an entity other than the
governing body that was attended or is scheduled to be attended by a member of the governing body or an
official or employee of the municipality; or an announcement involving an imminent threat to the public
health and safety of people in the municipality that has arisen after the posting of the agenda
Board Member Soph announced that the Lone Star Chapter scores the best of the municipal utilities in
Texas: Denton Municipal Electric came in second after Austin Energy.
Adjournment: 9:33 am
Approved on 10/28/19
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