March 21_ 2023_ Agenda Questions & Responses March 21 , 2023, Agenda Questions & Responses smartsheet
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03/18/23 Council Member Watts Consent O. ID 23-586 Consent agenda item O calls for an additional 250k for hotel contract.The AS indicates an allocation of 2.5 Response is included in Attachment A.
million in September 2022 for alternative shelter services from rescue funds.Not sure there connection
1 between the 1 million contract and the 2.5 million.Is the 250k funded from the 2.5?If 250k approved,that
takes the contract to December 2023 at which time it expires?How has the 2.5 million approved in Sept.2022
1 been allocated?
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March 21, 2023, Agenda Questions& Responses Attachment A
Response:
A breakdown of how the$2.5M of American Rescue Plan (ARP) State and Local Fiscal Recovery Funds (SLFRF) have been allocated to support the extension of the
Hotel Voucher Program (HVP) is included below.
Contract/Program Contract Term Details Amount
Security(Contract Change Order 2 (09/22; add to existing PO) $27,200
7411) 08/25/2020—08/25/2023 Change Order 3 (02/23; add $87,500 to existing PO; takes PO to NTE amount for contract)
to support existing Security contract through end of term (08/23) $87,500
12/7/2021—12/7/2023 Change Order 1 (06/22; add to existing PO)to extend program through December 2022 $101,000
Individual HVP (option for one 6-mo Change Order 2 (02/23)to bring amount on PO to NTE amount for contract $105,000
(Contract 7829) Amendment 1/Change Order 3 (03/23)to add 25%of NTE to existing contract;fund
extension) $250,000
program through Dec. 2023 and allow time for rebid for services past contract term
10/18/2023—10/18/2024 Establish contract for Family HVP (20 rooms dedicated for families) in response to
Family HVP increase in family homelessness in Denton Summer 2022;Amount listed in column 3
(Contract 8068) (option for one 6-mo indicates estimated amount of funding needed to support program through December $786,095
extension) 2024.
Individual HVP TBD-Solicitation open Estimated amount of funding needed to support 20 rooms for individuals at the hotel Jan.
(Contract TBD) through 03/29/23. 2024 through Dec. 2024 $426,000
HVP Security TBD- Release of solicitation Estimated amount of funding needed to support security at the hotel from Sep. 2023
(Contract TBD) anticipated Apr. 2023. through Dec. 2023. $275,000
Committed, Funding committed, but unallocated, to allow for flexible use of funding to support
unallocated N/A additional hotel needs (such as inclement weather shelter overflow beds)through $442,205
December 2024.
TOTAL: $2,500,000