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May 16 - Agenda Questions & Responses May 16 - Agenda Questions & Responses smartsheet � Item . Response 05/13/23 Council Member Meltzer Consent M. ID 2-893 What is the Enterprise Resource Planning system,why An Enterprise Resource Planning System is a software that manages the does it need to be replaced,and would BerryDun just be automation of an organization's main business functions like finance, human assisting in the selection of a new system or would they be resources,procurement,etc.Our current ERP system is called JD Edwards and is doing more than that? over 20 years old.We performed a strategic technology assessment in early 2022 and one of the recommendations was to assess replacing JD Edwards due to its age,the city's growth,and the number of applications we purchase to supplement functionality that it doesn't have.Additionally,our City Purchasing policy includes life cycle guidelines for application review and replacement and JD Edwards is in the appropriate timeline for enterprise replacement consideration. Since replacing this type of application is only performed every 15-20 years,we are bringing in a consultant that is experienced with working with municipal governments to perform this type of work.This engagement with BerryDunn would include an organization needs assessment, RFP development,vendor selection and contract negotiation.A potential additional engagement would include project management of a new implementation,but we will bring those forward to Council for consideration separately along with an application purchase. 05/16/23 Mayor Pro Tern Beck Consent C. ID 23-723 Is this job growth that was going to occur anyway,or is this No new jobs are anticipated from PACCAR's capital improvement project of$38.8M. job growth that's in excess of planned growth? However,this initiative will bolster capacity,enhance working conditions,and expand its Battery Electric Vehicle Assembly,highlighting a commitment to innovation and sustainability.Additionally,this project aims to retain 2,256 full-time positions. If PACCAR is designated as an Enterprise Project,they commit to ensure that 25%of new hires are economically disadvantaged individuals,zone residents, or veterans.This commitment aids in retaining critical jobs and fostering an inclusive workforce,aligning with both the program's and the City's broader objectives of economic growth and community development. Importantly,this program has no fiscal impact on the City,as it is supported at the state level with sales and use tax refunds on the purchases of new equipment. 05/16/23 Mayor Pro Tern Beck Consent N. ID 23-943 Are we saying we're extending the roll-out of the 311 The contract amendment being considered today was previously approved in system to 2024? December 2022 by City Council.The contract was missing the term date on the amendment.The contract amendment for consideration is to only add the term date J of June 2024.The 311 project will go live with its first phase in November 2023.The remaining phases will be implemented throughout 2024.The phased approach will ensure respective integrations and form developments are completed.Further information related to the 311 phases will be provided in an upcoming Friday Report. 05/16/23 Mayor Pro Tern Beck Consent R. ID 23-949 As I understand this,this is simply updating the position Yes.The addition of new FTE's is technically a two part process.First any additions counts for the already approved increases;is that correct? are requested through the budgeting process. If approved then before the actual 4 hire date city council must approve an ordinance to increase the number of positions in the fire department due to state local government code 143.The increases on the ordinance is to prepare for the staffing for fire station 9 current under construction. 05/13/23 Council Member Meltzer Work Session B. ID 23-853 Can we see more about what it is envisioned to do with the Response provided as an attachment. 5 hoped for additional funds? What are the main projects? Are they expected to generate more in sales and property tax than the investment? 05/16/23 Mayor Pro Tern Beck Work Session A. ID 23-431 Are the proposed new salary values linearly distributed over To transition and place employees in their new pay grades,the following the min/max ranges;if not,how are they distributed and methodology is proposed and recommended.The consultant will cover this during does that distribution schema comport with similar market their presentation today as well.A"Compa Ratio"-Provides increases to employees 6 distribution schema? on the basis of the market adjustment provided to their position;employee placement within the range remains the same in the new range.And a"Move Towards Market"Additional Adjustment-Above and beyond the Compa Ratio cost to provide additional movement for employees to align with the Market and considers employee tenure. Exported on May 16,2023 3:25:47 PM CDT Page 1 of 2 Date Received Submitted By Type Item Agenda Item Question/Co ponse Mayor Pro Tern Beck Work Session A. ID 23-431 In the 23/24 Funding estimates,addn.funding is not hugely The FY23/24 funding estimates are based upon a flat 3%of total personnel costs in in excess of budgeted values except in solid waste and each fund.The estimated cost is higher in some funds where positions are expected wastewater.Why were predictions notably low in these to see higher increases on average based upon the market data and compensation 7 categories? placement in new ranges. In Solid Waste and Wastewater,for example,there are large number of field/trade positions that will see higher increases on average based upon the market data(for example, Solid Waste truck operators with CDL's)so the estimated cost is higher. Mayor Pro Tern Beck Work Session A. ID 23-431 We recently applied salary corrections in excess of COLAs. In the FY22/23 budget, Council approved funding for a total 4%increase to base Does this analysis suggest we failed to achieve competitive wages/salaries,which was implemented in October 2022 for employees.This market salaries? investment(as Council funded an additional 1%through a supplemental above the budgeted 3%)was appreciated and significant to continue to increase base wages 8 for employees; however,the market has continuously increased at a significant pace due to the economy,competition for labor,and cost of living.Overall,this has caused our compensation to fall behind market value(varying by position and industry).The new proposed pay plans and implementation strategy are designed to reestablish our pull in the market and a strategy to remain competitive going forward. 05/13/23 Council Member Meltzer Item for Individual B. ID 23-688 What role will SEDNA have? Southeast Denton Neighborhood Association(SEDNA)is an essential community Consideration organization and an important connection for the Southeast Denton Area Plan project team.Therefore,the team has engaged the SEDNA by regularly attending the monthly meetings to update the group on the area planning efforts and by asking 9 a member of the group to participate with the Steering Committee.Although a member of the SEDNA group has not yet volunteered to serve on the Steering Committee,as the planning process gathers momentum,the team hopes that the position will be filled soon or that others may be more engaged in the planning project.The team will also continue to attend the SEDNA meetings to listen and communicate area plan engagement activities. 05/16/23 Mayor Pro Tern Beck Item for Individual C. HL23-0001a What if the Engineering,CAD,and Report had been As part of the application package,Staff requires an invoice and proof of payment Consideration incorporated into the construction costs,would we still be for all completed improvements and/or restoration work to the property.As the excluding them? applicant provided an invoice for inspection, CAD drawings,and a report,these 10 were excluded as they are not tangible improvements to the property. If these had been lumped in with the construction costs and an itemized receipt could not be provided,they would not have been excluded,as the cost for an inspection, CAD drawings,and a report would be a minimal contribution to the overall construction costs. 05/16/23 Council Member Watts Public Hearing A. Z23-0004b When we changed the zoning classifications in 2019, I recall The provision referenced only applies to SFR, Duplexes and Townhomes. It did not we adopted language that would mitigate the effect of non include triplexes and fourplexes.An additional explanation is included in the staff conforming uses that were created due to the city initiated report. zoning reclassifications. Please confirm. 05/16/23 Mayor Pro Tern Beck Item for Individual B. ID 23-688 Of the 5 of 15 members:How many people were The project team has contacted 21 people through email,phone,and in person.The Consideration contacted/recruited?How are we connecting with potential intent is to fill specific categories to ensure the Steering Committee captures all the candidates? distinct voices and stakeholders within the project area.Additionally,with every 12 communication,we have asked for additional potential contacts,which resulted in a minimum of 15 people who were asked if they would like to participate. In summary, at least 36 individuals have been contacted to ask if they would like to serve on the Committee and staff was informed by these persons there were other individuals who were contacted, but we do not know those numbers. Exported on May 16,2023 3:25:47 PM CDT Page 2 of 2 Work Session B. 23-853 Question: Can we see more about what it is envisioned to do with the hoped for additional funds? Proposed Proiect Cost Water Facilities and Improvements: This category includes TIRZ eligible expenditures for design, engineering and construction of water facilities and improvements that support the development and redevelopment of the downtown TIRZ. Sanitary Sewer Facilities and Improvements: This category includes TIRZ eligible expenditures for design, engineering and construction of structures or systems designed for the collection, transmission, treatment, or disposal of sewage, and includes trunk mains, interceptors, treatment plants and disposal systems. Storm Water Facilities and Improvements: The downtown TIF district has an aging infrastructure and a number of properties that are situated in the floodplain making proper utility drainage an important component of the project plan. Utility drainage encompasses the physical provisions to accommodate and regulate stormwater runoff to preclude excessive erosion and sedimentation and to control and regulate the rate of flow. Facilities/systems can include natural features and conduits, channels, ditches, swales,pipes, detention devices or other devices designed or intended to carry, direct, detain or otherwise control stormwater, according to the Denton Development Code. Transit/Parking Improvements: Parking structures, whether newly constructed or existing, may be utilized to encourage denser development and support public access to commercial, residential, and retail developments at future mixed-use or transit-oriented developments. Parking includes, but is not limited to,parking garages; surface parking; parking lighting; parking signage and wayfinding,parking meters/kiosks and electrical charging stations. This project category was designed to provide adequate public facilities for transportation and to foster Transit Oriented Development (TOD) that will occur as a result of the planned transit station that will link Denton with passenger rail service to the City of Carrollton, where riders can transfer to the Dallas Area Rapid Transit(DART) system into the Dallas/Fort Worth metroplex. The goal is to create compact, walkable, pedestrian-centered developments to enhance and act as a catalyst to spur additional development and redevelopment in the district. Street and Intersection Improvements: The TIRZ will encourage the construction of "Complete Streets", which are "multi-functional, pedestrian-oriented, aesthetically pleasing, and safe and inviting for residents and visitors. Redeveloping the existing downtown street network into complete streets will create a pleasing public realm, which in turn supports and encourages a wide variety of new development and investment" according to the Downtown Implementation Plan. Elements of complete streets include the building-to-building improvements which may encompass sidewalks, shared travel lanes (e.g. bus and bicycle),parallel and angled parking, pedestrian crosswalks,pedestrian and emergency bulb (American with Disabilities Act(ADA) accessibility), awnings, street improvements,planters,pedestrian street furniture,bike racks and pedestrian lighting. Open Space, Park and Recreation Facilities and Improvements, Public Facilities, and Improvements: Public open space is an important amenity in a Downtown area. In accordance with Sec. 311.008(4B), TIRZ funds may be used to acquire, construct, reconstruct, or install public works, facilities, or sites or other public improvements. Costs of design, improvements, and land acquisition are TIRZ eligible expenses and can be funded from this category. City Council adopted the Denton Parks, Recreation, Trails System Master Plan on March 1, 2022. This plan will guide the department over the next ten years. The creation of the Master Plan involved strategically examining the community's existing services, facilities, and resources and assessing future needs concerning parks, recreation, open space, and greenways. TIRZ funds in this category can be used to support projects that implement the many components the master plan identifies. In addition, future plans or the Denton County Historical Park located on Mulberry Street include but are not limited to the renovation of the Taylor Log Cabin and the Woods House, a second Quakertown house. TIRZ funds in this category can be used to support projects that improve the park amenities and enhance the park's open space. Economic Development Grants: This may include grants, loans, and services for public and private development. Eligible TIRZ project costs are not limited to public uses and may also include projects that involve historic preservation, demolition, environmental remediation and economic development grants. Chapter 380 of the Local Government Code grants municipalities in Texas the authority to offer grants and loans of public funds to stimulate economic development. Section 3 11.0 10 (h) of the Texas Tax Code details the authority of Chapter 380 within a project and financing plan and limits the aggregate amount not to exceed the amount of tax increment produced by the municipality and paid into the tax increment fund for the zone for activities that benefit the zone and stimulate business and commercial activity in the zone. Administrative Costs: Administrative costs, including reasonable charges for the time spent by employees of the City, to assist with implementation within the TIRZ will be eligible for reimbursement as project costs,upon approval by the Board of Directors and in connection with the implementation of the Project and Financing Plan. Other related administrative expenses including legal fees and consulting fees of the City, management expenses, meeting expenditures and equipment are included in this category. Question: What are the main projects? Given the remaining 17-year time span of the TIRZ project plan, the plan outlines a menu of project costs categories, designed with flexibility in mind to adapt to changing circumstances and the evolving needs of Downtown. While there is not a fixed list of main projects at this stage, the direction and focus will be primarily determined by the forthcoming Downtown Master Plan. The Master Plan will undergo a thorough process of community engagement, needs assessment, and expert analysis to identify potential catalyst projects. These projects will be strategically selected to stimulate further growth, attract investment, and enhance our downtown area's vibrancy and livability. The catalyst projects could range from public infrastructure improvements, such as enhancing transportation connectivity and public spaces, to initiatives that support private development, like targeted incentives for mixed-use development. Mixed-use developments typically incorporate a blend of residential, commercial, cultural, institutional, or entertainment uses, where those functions are physically and functionally integrated. Question:Are they expected to generate more in sales and property tax than the investment? The fundamental premise of a TIRZ is that the investment made in infrastructure, public improvements, and incentives will stimulate private development, which in turn will expand the tax base and generate higher tax revenues. Mixed-use developments tend to create a vibrant, active environment that attracts businesses, residents, and visitors, thereby increasing both sales and property tax revenues. Each potential project within the TIRZ will be reviewed on a case-by-case basis. Every project, will have a cost-benefit analysis, weighing the projected costs of the improvements against the expected increase in tax revenues. The TIRZ Board and the City Council play critical roles in the process. Each potential project will require the approval of both bodies, ensuring accountability in evaluating future projects. This allows oversight while being adaptable to evolving circumstances.