March 5 - Agenda Questions & Responses March 5 - Agenda Questions & Responses smartsheet
lldlp=l•03/03/24 Council Member Meltzer Work Session A. 23 594 Is 15 percent turnover considered high?What's"normal"? Based on benchmarking research released by the Society for Human Resources Management in 2022,the average
1 annual overall turnover rate for the government sector was 209.,putting the City's average turnover rate slightly lower
than the average.
03/03/24 Council Member Meltzer Work Session A. 23-594 In the recent past I understand one measure to counter bias in hiring No written City-wide guidance curently directs or instructs hiring managers on structuring and implementing diverse
z was to ensure that hiring committees were diverse.Is that still the hiring committees.Thls does not mean that no hiring committees are diverse,only that when this occurs it is currently a
city's practice? decision made at the hiring manager's discretion.Data is generally not available to assess the diversity of hiring
committees.
03/03/24 Council Member Meltzer Work Session B. 23-2486 For City Hall West,assuming equally successful outcomes in Option An RFP is needed to determine what revenue outcomes could result from options A or B,largely depending on the use.
A or B—and so the same sales tax revenue in either case—which
3 path would likely generate the highest net present value for the
city—evenue from a sale and a stream of property tax income or,
alternatively,a stream of lease income?
4 03/03/24 Council Member Meltzer Work Session B. 23-2486 Which option offers the greater incentive value to the operator of the Option 2 allows for the use of historic tax credits and will most likely offer a larger financial incentive,depending on the
site? use.
03/03/24 Council Member Meltzer Public Hearing A. PD23-0003a What is the definition of"Moderate Residential"?Is there any form of Per the Denton 2040 Comprehensive Plan,this category accommodates low-rise multifamily dwellings and applies to
residential of this proposed density or greater that would not be transition areas between established single-family neighborhoods and mixed-use or commercial areas adjacent to key
categorized as"Moderate"? corridors.For the land area included within this category,the ideal density is 5-12 dwelling units per acre;note,that is a
5 policy recommendation allowing some Flexibility and taking into consideration development proposals that also align with
other goals of the comprehensive plan.In this case,the proposed overall 15 dwelling units per acre included within this
development is generally consistent with this description.Further consideration of the existing residences within this
section of the corridor shows that the proposed additional 279 residences would yield a gross density of approximately
11 dwelling units per acre for all the land area with the Moderate Residential designation in this coridor.
03/03/24 Council Member Meltzer Item for Individual Consideration A. 24-393 Are these items competitively bid?Why/why not? Yes,this was competitively solicited through a Request for Proposals process.A Request for Proposal process was
chosen over an Invitation for Bid(low price)because of the current supply chain issues and long lead times.Request for
6 Proposals was sent to 356 prospective suppliers,including ten(10)Denton firms.In addition,specifications were placed
I on the Procurement website for prospective suppliers to download and advertised in the local newspaper.Staff evaluated
the 4 proposals received on schedule,specifications,performance,and price.
03/03/24 Mayor Hudspeth Work Session A. 23-594 Re:Demographics Did you account for legacy employees?Meaning A medium-tens(i.e.,the last three fiscal years)analysis of change in employee demographic composition was conducted
employees join the city and stay for a number of years.Any change as part of this audit.In general,it showed the share of City employees who are white women has increased by about
will take time,
due to slow turnover.Did you look into the number of seven percent,while the share of white men has decreased proportionally-other racial and gender demographic groups
employees that left(for whatever reason)and the mix of their has generally remained similar.
replacement?
Avers
annual turnover rates by racial and gender demoggraphic groups
'or full-time employees are generally similar
with
all groups being within five percent of the City's overall average rate.It should be noted that,in general,Hispanic or
Latine(17.3%),Black(18.3.),and Asian and Pacific Islander(16.1%)employees have
higher
annual
turnover rates
than white
man and woman(13.1%)-though these dHferences are not statistically significant based on three years of
data.There is generally no difference in the average annual turnover rate between all men(14.0%)and all women
(14.5%).Additional longer-term analysis could be performed upon Council or City management request.
The average annual turnover rate is calculated by dividing the number of terminations by the average number of
employees at the beginning and end of the period,thus accounting for legacy employees,new hires,and terminations.
8 03/03/24 Mayor Hudspeth Work Session B. 23-2486 Is slide 14 tided correctly?Options for city hall west again? Yes,this slide is intended to guide the discussion back to council direction on the site.
03/03/24 Mayor Hudspeth Public Hearing A. PD23-0003a We have reviewed this development before...what date was that Zoning Case Z23-0003 was discussed at the October 18,2022 City Council meeting.Per the PD Phasing Plan,the
0 meeting,so that I can go back and watch it.What section(s)discuss applicant proposes to develop the multifamily portion in one phase and the commercial portion in a separate phase.
the requirements that both residential and commercial are developed. There are no strict timelines for the development of either phase of the proposed development.
03/03/24 Mayor Pro Tom Beck Consent B. 24-095 Didn't ordinance 23-2465 establish the Mobility committee with 5 That was a miscommunication from staff.The Nominee Mr.Gillis is slated to be in the Historic Landmark Commission not
10 members,of which there are now 5?Is this nomination a the Mobility committee.
miscommunication?
03/03/24 Mayor Pro Tom Beck Consent Y. 24-339 To provide context,can staff please indicate what we have previously The City has spent$187,000 in three years,an average of$62,333 annually.The request for increased spending
11 spent on locksmith related parts and services in the last 1-2 years authority Is calculated based on future needs,increased service demand,and the City-wide re-key project.The City-wide
please? re-key project involves removing all old door-locking hardware,installing a new,more secure system,and providing a
specific key hierarchy with unique keys for City assets.
03/03/24 Mayor Pro Tom Beck Public Hearing B. SD23-002a It is my understanding that the Supreme Court had a decision on The case is Reagan vs Austin,which was about offsite advertising.Since the ground signs in James Wood SSD aren't
12 billboards and other signage that we were waiting on.Could staff off site advertisements,the Reagan case doesn't impact staffs analysis.
describe that result and its implications for Denton?
03/03/24 Mayor Pro Tom Beck Work Session A 23-594 If 30%of new hires bypassed the system,what divisions tended to The audit found that 30 percent of a sample of hired candidates did not have evidence that an interview was performed
bypass the system and do we have recommendations in place to as part of their hiring process.It is possible that an interview was performed and not documented in the candidate
address this? management system;however,retention issues of these notes were also found as part of the audit.The audit
recommends that guidance or training be established for Hiring Managers on how to use the candidate management
13 system and that a process be established to ensure candidate evaluation documentation-such as interview notes-be
received and retained by Human Resources.Human Resources management responses indicate that they generally
agree with both recommendations,though current system limitations make the candidate management system inefficient.
Human Resources plans to address these issues as part of the upcoming City-wide Enterprise Resource Planning
project.
03/03/24 Mayor Pro Tom Beck Work Session A. 23-594 Is it fair to say that many,if not most of the issues,were around Yes,about ten of the 17 issues recommendations are intended to address documentation retention issues throughout
16 incomplete and/or unretained documentation? different areas of the recruitment and hiring process.In addition,the audit found that the recruiting and hiring process
generally resulted in promptly hiring qualified employees who were a good fit for their position and that recent process
changes had further increased efficiency and effectiveness.
03/03/24 Mayor Pro Tom Beck Work Session B. 23-2486 312 McKinney:What role does this parcel play in the: Preliminary recommendations for this parcel include redevelopment for housing,commercial use,and creative public use
1.Downtown and City-wide parking studies -as well as their as
parking needs.As part of the Downtown Master Plan,the downtown parking study is
15 2.Downtown Master Plan evaluating available parking around the downtown area and does not yet have speck parcel recommendations.
Additionally,the City-Wide parking study will explore parking models in residential areas,commercial areas,and areas
associated with universities,but it is not specific to this parcel.
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