2013 re charter LEAGUE OF UNITED LATIN AMERICAN
CITIZENS
RE CHARTER APPLICATION
2013
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LEAGUE OF UNITED LATIN AMERICAN CITIZENS
Dear Members:
We have all seen the growing Latino population and the impact we are going to have in the future. That
impact will not be felt unless we are organized and working together as one. That after all is what LULAC
has set out to accomplish and that is what our founding fathers foresaw when they first gathered in Corpus
Christi, TX in 1929.
I want to thank you for your dedication and strong commitment to the League. I look forward to working
with you on strengthening and sustaining our membership so that we can continue our legacy of
accomplishment for the future.
Attached are the necessary forms to re charter with the League of United American Citizens. The National
Office strongly encourages you to use the attached forms using any other forms may delay the re chartering
process for your council. All applications with proper payment are due at the LULAC Membership Office on
January 1, 2013. There is a 59-day grace period extended until February 28, 2013.
Be sure to submit all required paperwork and fees to your state and district directors where applicable.
Remember that to be in good standing with the National Office, each council must be in good standing with
their state and district offices.
Only new members will receive a pin and constitution. If a member does not receive a copy of the
constitution or a pin,please let the Membership Office know immediately.
The Membership Office is headquartered in El Paso, Texas and is available to serve you Monday through
Friday from Sam to 5pm Mountain Standard Time. Please contact this office if you need any assistance with
membership. Our staff is always happy to assist you in realizing LULAC's mission in your community.
Should you have any questions please contact the Director of Membership Services at the address indicated
below, or visit our web site at www.LULAC.org.
LULAC NATIONAL OFFICE/MEMBERSHIP SERVICES DEPARTMENT
201 East Main Drive- Suite 605
El Paso, Texas 79901
1-866-577-0726 BUS/915-577-0914 FAX
GMorales(julac.org
I wish you all much success in all your endeavors.
Best wishes,
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Lupe Morales
Director of Membership Services
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2013 RE CHARTER APPLICATION
APPLICATION INSTRUCTIONS
1) Application for Re Charter/ Contact Information Form: Complete the required information with the
name of the person who will be the main contact, this person is usually the council president or treasurer.
Also, be sure to include your council's EIN number.
2) Contact Information Release Form: This form is a contact information release waiver authorizing the
LULAC National Office to post contact information on the LULAC website.
3) New Member Application: Each new member is required to complete a 2013 Application for New
Members. Two members of a neighboring council in good standing may sign to attest to the application.
If a local council is not available, two members of the organizing council may sign for the person
applying for membership.
4) Annual Council Charter Agreement: This agreement is part of the by-laws of the organization that
explain the responsibilities and duties of the council, members, and the national organization. Sign and
date the document. Keep a copy for your records and return the original to the Membership Office.
5) Worksheet and Council Membership Roster: Clearly print or type the name, address city/state and zip
code and telephone number with area code. Please note that 10 members are required to maintain a
council. Include fax numbers and email addresses. Please list members in alphabetical order if
possible. Also, indicate the elected office of each member: Pres, VP, Sec, Treas, Parl, Chap, Sgt at
Arms. Also indicate whether Mr. Mrs. Ms. Dr. Rev. or any other relevant title. Also, please do not
forget to include your EIN number. Lack of an EIN number will cause your council to not be
recognized as tax exempt from federal income tax under section 501c4 code of the Internal
Revenue Service.
NOTE: Once the appropriate forms are completed and the dues calculated, make your checks payable to
LULAC National for the total remittance due. National will not accept dues for district or state.
Remember to always keep a copy of all paperwork and checks for your records. Should you have any
questions, please feel free to contact Lupe Morales, Director of Membership Services, at 1-866-577-0726 or
via email at GMoralesglulac.org. Mail check with completed forms to the Membership Office in El Paso,
Texas.
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LEAGUE OF UNITED LATIN AMERICAN CITIZENS
2013 RE CHARTER APPLICATION
CONTACT INFORMATION FORM
Council Number District
Name of Council
EIN Number
Is this a Young Adult Council? ❑ Yes ❑ No
(See LULAC Constitution, pg. 22 for a definition of a Young Adults Council)
Complete all the required information for the principal point of contact. All
correspondence will be sent to this address.
Name
Council Office (President, VP, etc.)
Home Phone
Work Phone
Address
City State Zip
Fax* Email
*This is must be a dedicated fax line.
04 gem
Contact Information Release Form
In LULAC's ongoing effort to make our website a primary source for information pertaining to the Hispanic
community we are designing a searchable online directory of LULAC councils. Through this directory
visitors to the website, including but not limited to potential sponsors and partners, media, and constituents,
will be able to locate local councils via the web thereby better facilitating operations of the league.
This form is a contact information release waiver authorizing the LULAC National Office to post contact
information on the LULAC website: www.LULAC.org. Contact information should be provided for the
council president or designated representative.
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I hereby grant permission for my contact information detailed below to be listed on the website of the League
of United Latin American Citizens at www.LULAC.org.
This permission shall be terminated when I leave the specified office, or when I retract this permission,
whichever shall occur first. It is the duty of the council president or designated representative to keep contact
information up-to-date for current officers.
Fill out only the information you wish to be published on the web:
Name:
E-mail:
Address: City, State, & Zip:
Phone Number:
Council Web Address:
Council Issue Areas (check all that apply):
❑ Civil Rights ❑ Education ❑ Employment ❑ Health ❑ Public Policy
❑ Immigration ❑ Technology ❑ Women's Issues ❑ Economic Empowerment
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Submitted by(required):
Printed Name: Council Number:
Signature: Date:
**If you do not have an email account and require assistance setting one up, please contact Jorge Trasmonte
at the LULAC National Office, 202-833-6130.
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LEAGUE OF UNITED LATIN AMERICAN CITIZENS
2013 APPLICATION for NEW MEMBERS
Council Number
I, (clearly print name) hereby most respectfully apply for
membership in LULAC, and state that I have read, understand and subscribe to the mission of LULAC, the
LULAC code and LULAC Constitution this day of 52013.
Original Signature of Applicant
We, the undersigned members in good standing of the League of United Latin American Citizens, certify that
we personally are acquainted with the above applicant and, to the best of our knowledge and belief, this
person is of good moral character and worthy of membership in this body.
(Print and sign original name below):
Council Member Council Member
Name
Home Address
City State Zip
Home Phone Work Phone
Fax (Indicate if a dedicate fax line )
Email
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LEAGUE OF UNITED LATIN AMERICAN CITIZENS
2013 COUNCIL CHARTER AGREEMENT
PREFACE
This Agreement becomes effective as of the day of 2013, between
LULAC COUNCIL NO. (herein referred to as "COUNCIL") and the LEAGUE OF UNITED LATIN
AMERICAN CITIZENS,INC. (Herein referred to as"LULAC"),a national entity incorporated as a 501(c)(4)organization and
registered in the State of Texas under the provisions of the Texas Non-Profit Corporation Act._
WHEREAS, this Agreement creates and is intended to create a network of LULAC Local Councils acting within their
own community as chartered and authorized by the League of United Latin American Citizens,Inc.,a Texas non-profit corporation
acting through its President and National Board of Directors, hereinafter referred to as LULAC NATIONAL to be hereinafter
known as LULAC NATIONAL NETWORK(LNN);and
WHEREAS,the purpose of this network is to provide a vehicle within which to act and work toward the improvement of
the quality of life within the United States and Puerto Rico;and
WHEREAS, equality of opportunity and citizenship may best be achieved through the various programs and services that
are offered through duly chartered and authorized LULAC Local Councils;and
WHEREAS, LULAC NATIONAL owns all rights to the use of the name League of United Latin American Citizens
known as LULAC together with all of its logos used and developed since the years 1929 when LULAC came into being;and
WHEREAS, all duly chartered and authorized LULAC Local Councils admit and recognize the legal right of LULAC
NATIONAL to require chartering and adherence to LULAC NATIONAL;and
WHEREAS, the undersigned Council hereby requests charter membership in LULAC and by doing agrees to adhere to
the terms and conditions set forth herein;and
WHEREAS, the Council when chartered and authorized herein, agrees to maintain a corporate ethic of excellence and
fully understand that the interests of the corporation are paramount, requiring adherence to conditions and requirements of this
agreement and the Texas Non-Profit Corporation Act;and
NOW THEREFORE, in consideration of the premises and other good and valuable consideration; the receipt and
sufficiency of which are hereby acknowledged,the parties hereto agree as follows:
ARTICLE 1: PURPOSES AND PHILOSOPHY
The purposes and philosophy of LULAC are set forth in detail in its Constitution and By-Laws. The Council applying for a
Charter pursuant to this Agreement agrees to accept and wholly abide by said rules and principles of purpose and philosophy.
ARTICLE 2: CHARTER AGREEMENT
A Council is the basic unit of active membership in LULAC,a national organization. Each Council must and will be identified by
a numerical figure issued when the Council is duly chartered by the LULAC National Board of Directors pursuant to the terms and
conditions of this charter agreement and the requirements and procedures set forth in the LULAC Constitution and By-Laws. Once
duly chartered,the Council shall have all the rights and powers and will be bound by the limitations and responsibilities as set forth
in the LULAC Constitution and By-Laws,and this Agreement.
This Agreement becomes a binding contract upon its execution by the contracting parties effective on the date stated above and is
renewable annually.
ARTICLE 3: GENERAL AGREEMENT
SECTION A: MEMBERSHIP: There will be two kinds of membership;sustaining membership and applying membership.
1) SUSTAINING COUNCIL: At inception of this Agreement, all currently existing and duly chartered LULAC Councils will be
approved as"Sustaining Councils".
A duly chartered Sustaining Council may apply for a LULAC Licensing Agreement. A LULAC Licensing Agreement grants the
chartered Council the right to non-exclusive use of the LULAC Service Marks and Trademarks in connection with the Council's
programs and activities. The LULAC Licensing Agreement is a separate and distinct contractual relationship between Council and
the National Organization.
2)APPLYING COUNCIL: A duly chartered Council which has come into existence for the first time or a Council which has been
dormant for a period in excess of 12 months and is applying for re chartering, will be classified and recognized as an "Applying
Council". Applying Councils are automatically placed on a 12-month probationary membership status and will be elevated to the
status of Sustaining Council upon successful completion of corporate accounting and financial reporting requirements. The
primary purpose of the probationary period is to ensure that the Applying Council evidences the willingness and ability to adhere to
LULAC's corporate and financial reporting requirements.
An Applying Council will be ineligible for a LULAC Licensing Agreement during its probationary period. However,upon proper
consideration and approval, licensing limitations may be waived in accordance with the provisions contained in the LULAC
Licensing Agreement.
SECTION B: LULAC will provide administrative guidance and technical support to all duly chartered councils, consistent with
the terms and conditions of this Agreement, the LULAC Constitution and By-Laws and its economic and practical abilities and
limitations.
ARTICLE 4: COVENANTS OF CHARTERED COUNCIL
SECTION A: The Council shall reflect "LULAC" and its assigned number in its name. Council shall be known and shall do
business as it is registered with LULAC. The Council shall conspicuously identify itself as a duly chartered Council of LULAC in
all dealings with its clients, contractors, public officials, and others, and shall prominently place appropriate notice of its charter
membership on all forms, business cards, stationary, advertising, signs and other materials where LULAC membership is
disclosed.
SECTION B: Revenues and Expenses: The Council shall be solely responsible for its revenues and expenses in providing,
managing,or otherwise conducting the business affairs of the Council.
SECTION C: Principles of Operation: The Council shall operate its programs, services, and business activities in keeping with
the purposes,philosophy,and standards described in the LULAC Constitution and its By-Laws and this Agreement.
SECTION D: Record Keeping,Accounting,Reporting Standards: The Council shall open and maintain bank accounts to be
used in general operational activities of the Council as well as an account for designated specific purposes, which cannot be used
for the general operational activities.
These bank accounts shall be subjected to inspection by LULAC and their status must be reported to LULAC.
The Council shall keep correct, current, and complete books and records of accounts, and shall keep minutes of proceedings of its
members, officers,board of directors, and committees having any authority of the Council and shall keep at its principle office, a
record of the names,addresses,and telephone numbers of its member entitled to vote.
All books and records of a Council may be inspected by the LULAC National Treasurer for any purpose at any reasonable time.
SECTION E: Financial Records and Annual Reports: A Council shall maintain current, true and accurate financial records
with full and correct entries made with respect to all financial transactions of the Council, including all income and expenditures in
accordance with generally accepted accounting principles.
Based on these records,the officers of the council or trustees shall prepare an annual report of the financial activity of the council.
The financial report is due no later than sixty (60) days after the close of their accounting period. The report must include a
statement of support, revenue, expenses, changes in fund balance, and a balance sheet for all funds. These reports are due in the
National office as directed by the National President or National Treasurer.
All records,books, and annual reports shall be kept at the council's principal office and shall be maintained for at least three years
after closing of the accounting period.
A council that fails to maintain financial records,prepare an annual report,or otherwise fail to follow any of the provisions herein
in the manner prescribed by this section shall have its council charter forfeited and/or not renewed.
SECTION F: Service Marks and Trademarks: When applicable. Council agrees to cooperate with LULAC to protect the
Service Marks of"LULAC"all Service Marks Trademarks,Logos,and any other service marks or trademarks registered from time
to time to LULAC, and to protect it from unauthorized use by anyone or any entity who does not have authority from LULAC to
display or otherwise make use of such service marks or trademarks.
Council shall not be required to bring any legal action or proceeding to protect the marks,but shall cooperate fully with LULAC or
any of its members who bring an action or proceeding to protect the marks.
Council further agrees to maintain the high standards of LULAC in its use of such service marks and trademarks. Council's use,in
any way, of the service mark"LULAC", all service marks, trademarks, logos, and any other service mark or trademark registered
to LULAC or any of the members shall be governed by the form of this Agreement.
SECTION G: Personal and Real Property: Each Council shall have the right to acquire property, both real and personal, to
facilitate the furtherance of their programs. Council shall maintain a running inventory of any such property acquired by Council
from any and all sources.
The Council shall provide that any property acquired is the property of LULAC and that it shall be turned over to the National
Office or its designated Chartered Council in the event that said Council's Charter become forfeited and/or not renewed by
LULAC National.
SECTION H: Hold Harmless: Council agrees to hold LULAC National "harmless" from any and all claims made against the
Council or entity arising out of acts or failures to act by said Council/entity, and to provide funds to LULAC National for
attorney's fees and costs resulting from and such claim.
ARTICLE 5: COVENANTS OF LULAC
SECTION A: Support: LULAC will provide administrative and technical guidance and assistance to its duly Chartered
Councils.
SECTION B: Advocacy: LULAC will serve as an advocate at the national level to inform the public, corporate leaders and
elected officials of LULAC's achievements as well as the needs and issues concerning the Hispanic community.
SECTION C: Annual Financial Statement: LULAC agrees to make available to Council, upon request, an Annual Financial
Statement.
ARTICLE 6: MEMBERS
SECTION 5: Restrictions: Unless authorized by the National Board of directors, the LULAC members, life members, and
distinguished members are not allowed to use Local, State, or National LULAC assets, any variation of the LULAC name of
symbol, LULAC scholarship money or other LULAC property, either directly or implied, for personal monetary or material gain.
Neither shall such members contribute or assist toward a non-members gain of LULAC assets that are appropriated in an
unauthorized manner.
COUNCIL PRESIDENT DATE
COUNCIL SECRETARY NATIONAL PRESIDENT
LULAC SEAL
LEAGUE OF UNITED LATIN 201 East Main Drive, suite 605
El Paso,TX 79901
AMERICAN CITIZENS (915)577-0726•(915)577-0914
Membership Office MEMORANDUM
To: All New Members
From: Lupe Morales, Director of Membership Services
Subject: Membership Fee Worksheet
The following worksheet will assist you in calculating your new membership and chartering fees. There is a
one-time initiation fee for all new LULAC members. Charter fee and membership dues are paid annually
and must be submitted on January 1, 2013.
* Please send in dues for National only. Do not combine district or state dues.
** Please note that dues are also required at the district and state levels and are counted toward your good
standing in LULAC.
Worksheet
Annual Charter Fee $75.00
Renewing members $15.00 X (Number of Members)
New Members $21.00 X (Number of New Members/Dormant Members)
Total dues - sent to National Office
Note regarding dormant members:
Please note that any member who did not renew his/her membership in 2012 and who wishes to renew their
membership in 2013 must either:
1) Pay dues in arrears ($15.00)plus the $15.00 for 2011 to guarantee their continued years of membership,
i.e. seniority in LULAC; or
2) Pay$21.00 as a new member in 2013.
Prorating
Any new member that joins after the month of January is prorated$1.25 a month for each month he/she is not a member.
For example:
If Paquita joins in February, she will pay$13.75 (for I I months)in dues plus$6.00 in initiation fees=$19.75