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081624 Friday Staff ReportCity Manager’s Office 215 E. McKinney St., Denton, TX 76201  (940) 349-8307 OUR CORE VALUES Inclusion  Collaboration  Quality Service  Strategic Focus  Fiscal Responsibility MEMORANDUM DATE: Aug. 16, 2024 TO: The Honorable Mayor Hudspeth and Council Members FROM: Sara Hensley, City Manager SUBJECT: Friday Staff Report Upcoming Meetings A.Work Session of the City Council on Tuesday, Aug. 20, 2024, at 2:00 p.m. in the City Council Work Session Room followed by a Regular Meeting at 6:30 p.m. in the Council Chambers. B.Charter Review Committee on Thursday, Aug. 22, 2024, at 5:30 p.m. at theDevelopment Service Center. C.Community Partnership Committee on Friday, Aug. 23, 2024, at 9:00 a.m. in the CityCouncil Work Session Room. D.Sustainability Framework Advisory Committee on Friday, Aug. 23, 2024, at 1:30 p.m. inthe City Council Work Session Room. Please check the City of Denton website for final meeting days and times as information is subject to change after the Friday Report is published. Public Meetings & Agendas | Denton, TX (civicplus.com) General Information & Status Updates A. Drought Restrictions – The City of Denton avoided implementing Stage 2 Drought Restrictions, thanks to the city-wide conservation efforts. Stage 2 restrictions are triggered when water demand exceeds 90% of the water treatment facility’s capacity for three consecutive days. On August 13 and 14, demand did exceed this threshold, prompting a public request for conservation and preparations for Stage 2 restrictions. Thanks to the voluntary reduction in water usage by our residents and organizations such as the University of North Texas, Texas Women’s University, and the City’s Parks and Recreation Department. The City is requesting the community continue conservation efforts during high temperatures. For daily demand data, visit Discuss Denton. Staff contact: Haley Salazar, Water Utilities B. Emily Fowler Central Library Temporary Closure – The Emily Fowler Central Library will be closed Monday, Aug. 19 through Monday, Aug. 26 for facility improvements. The branch will reopen on Tuesday, Aug. 27, with regular hours. The Emily Fowler book drop will be available 24/7 for returning materials during the closure. For the most recent information, please visit the library page https://library.cityofdenton.com/. Staff contact: Jennifer Bekker, Library C. Responsible Giving Signage – New signage for the Responsible Giving Initiative will be installed at five city intersections beginning Monday, Aug. 19. Each sign features a QR code that is directed to a donation page on the City’s website for the Denton County Homeless Coalition Barriers Fund, which supports crucial housing stability needs. By promoting responsible giving to a well-established organization like the Denton County Homeless Coalition the goal is to reduce panhandling and raise awareness about local assistance opportunities. Staff Contact: Courtney Douangdara D. Procurement Award – The City of Denton’s Purchasing Division has received the 29th Annual Achievement of Excellence in Procurement® (AEP) for 2024 from the National Procurement Institute, Inc. (NPI). The AEP Award is earned by public and non-profit agencies that demonstrate a commitment to procurement excellence. This annual program recognizes procurement organizations that embrace Innovation, Professionalism, Productivity, Leadership and e-Procurement. The AEP program encourages the development of excellence as well as continued organizational improvement to earn the award annually. The City of Denton is one of only 72 cities in the United States and Canada to receive the 2024 award. Staff contact: Lori Hewell, Purchasing 2 E.Solid Waste Association of North America Board Election – On Aug. 9, Director of SolidWaste, Brian Boerner was re-elected as president of the board of directors of Texas LoneStar Chapter of Solid Waste Association of North America (TxSWANA) for the term Sept. 1, 2024, through Aug. 31, 2025. This organization of professionals are committed to advancing from solid waste management to resource management through shared emphasison education, research, and advocacy. Staff contact: Frank Dixon, City Manager’s Office Responses to Council Member Requests for Information A.Railroad Graffiti near Fort Worth Drive – On Aug. 6, Council Member Holland sent arequest regarding graffiti on the Fort Worth Drive trellis. Staff communicated with UnionPacific Railroad (UPRR) to request the graffiti be removed. Staff contact: Farhan Butt,Transportation B.Monsignor King Building – On Aug. 8, Council Member Byrd shared an inquiry regardinglawn and fence repairs needed at the old Monsignor King Outreach Center. Staffcoordinated and addressed the lawn care maintenance and extra fencing to properly securethe site. Staff contact: Dani Shaw, Community Services. C.Kingsway Development – On Aug. 9, Council Member Beck shared an email fromcommunity members experiencing flooding due to unexpected water line damage. Staffworked with the contractor to remedy the situation. Subsequent issues arose over theweekend, resulting in a stop work order. The stop work order was lifted after satisfactory compliance. Moving forward, staff will proactively communicate service impacts related to construction. Staff contact: Trevor Crain, Capital Projects D.Food Truck Trailer Parking – On Aug. 12, Mayor Hudspeth shared a resident's inquiryregarding a food truck trailer parked on the grass in a residential area. Staff inspected the site and notified the food truck trailer owner that the food truck could not be in a residential area. The owner removed the trailer from the site, and staff will continue monitoring it.Staff contact: Scott McDonald, Development Services E.Woodmere Community – On Aug. 12, Council Member Holland was copied on an email from a resident inquiring about excessive dead trees in the neighborhood. Staff investigated and determined that this resulted from grade changes to make room for the home pads fromWoodmere and existing adjacent development and from watering to maintain front entrylandscaping. Staff will coordinate the removal of dead trees and any mitigation that maybe needed. Staff contact: Hayley Zagurski, Development Services F.Fair Chance Hiring Program – On Aug. 13, Council Member Byrd requested an update onthe Fair Chance Hiring Pilot Program led by the Denton Chamber of Commerce. ErinCarter, Chamber President, reported the topic will be discussed at the Chamber ofCommerce Board meeting on Aug. 22, and additional information regarding the program will follow. Staff contact: Christine Taylor, City Manager’s Office 3 G.Pool Construction – On Aug. 13, Council Member Beck forwarded an inquiry from aresident seeking clarification on the materials used to fill around pool constructions. Staffprovided a response detailing the options available in the International Swimming Pool and Spa Code and are addressed during the permitting application. Staff contact: Scott McDonald, Development. H.Campaign Finance Ordinance – On Aug. 13, Council Member McGee asked about theprocess for implementing a campaign finance ordinance similar to the one adopted by the City of Austin. Staff communicated the request will require over two hours of staff time. Council Member McGee will present a two-minute pitch at a future meeting. Staff Contact:Christine Taylor, City Manager’s Office I.Water Treatment Plant Filter Replacements – On Aug. 13, Council Member McGee shared an inquiry from a resident regarding the recent water treatment plant filter replacement. Staff reported the filters failed unexpectedly before their expected useful life,and the manufacturer is financially assisting with repairs. Treatment capacity is temporarilyreduced, but the water supply remains unaffected. The filters are on-site and anticipatebeing fully operational by early September. Staff contact: Stephen Gay, Water Utilities J.Zoning Inquiry – On Aug. 13, Mayor Hudspeth inquired about the difference and historyof property previously zoned as R4 and presently zoned as MN. Staff provided a chart(attached) that details the history and recommended uses of each zoning category. Staffcontact: Scott McDonald, Development Services Intergovernmental Affairs On Aug. 11 and 12, Kristi Fogle, Chief of Staff, participated in the Texas Municipal League’s (TML) annual Policy Summit in Austin. This event gathered representatives from over a hundred cities across the state to collaboratively set the agenda for the upcoming 89th Legislative Session. During the summit, attendees discussed and shaped TML’s proposed policy positions on critical issues, including transportation and infrastructure funding, housing affordability, and the use of taxes and debt service. The outcomes of the summit will guide TML and its member cities in their legislative efforts, ensuring that local interests are effectively represented at the state level. Staff contact: Kristi Fogle, Chief of Staff Upcoming Community Events and Public Meetings Please visit the City of Denton website for upcoming community events and details. Attachments A.R4 to MN Table of Permitted Uses ..................................................................................6 4 Informal Staff Reports 1.ISR 2024-032 Fiscal Year 2023-24 Audit Update ...........................................................8 Information A.Council Requests for Information ..................................................................................18 B.Public Meetings Calendar ..............................................................................................21 C.Future Work Session Items ............................................................................................25 D.Street Closure Report .....................................................................................................26 5 RR R1 R2 R3 R4 R6 R7 MN MD MR SC HC GO LI HI PF Household Living Single‐Family Detached Dwelling P+ P+ P+ P+ P+ P+ P+ P+5.3.3A Townhome S+ P+ P+ P+ P+ P+5.3.3B Duplex S+ P+ P+ P+ P+ P+5.3.3C Triplex P+ P+ P+ P+ P+5.3.3C Fourplex P+ P+ P+ P+ P+5.3.3C Multifamily Dwelling S+ P+ P+ P+ S+ S+ S+5.3.3D Tiny Home Development Work/Live Dwelling P+P+ P+ P+ P+ P+ S+ S+5.3.3F Manufactured Home Development (HUD Code)S+ S+5.3.3G Group Living Chapter House SS P Community Home P+ P+ P+ P+ P+ P+ P+ P+ P+ P+5.3.3I Dormitory SSP Elderly Housing S+ S+ P+ P+ P+ S+ S+5.3.3H Group Home S+ S+ S+ S+ S+ S+ S+ S+ S+ S+5.3.3I Community and Cultural Facilities Airport, City‐Owned P Cemetery, City‐Owned P Club or Lodge P SSSSSS+P+PP+PPPP+P+5.3.4A Community Service PPPPPPPPPPPPPPPP Day Care, Adult or Child P SSSSSPPPPPPPP+5.3.4B Funeral and Internment Facility SSPPPP Homeless Shelter S+S+ S+ S+ S+P+ 5.3.4C Landfill, City‐Owned P Park, Playground, Open Space PPPPPPPPPPPPPPPP Religious Assembly P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.3.4D Educational Facilities Business or Trade School P+P+P+P+PPPP 5.3.4E College or University PP P School, Private P SSSSSSPPPPPP P School, Public PPPPPPPPPPPPPPPP Healthcare Facilities Hospital Services P+ P+ P P 5.3.4F Medical Clinic S+ S+ P+ P+ P P P 5.3.4G Medical Office P+ P+ P+ P P+ P P P 5.3.4H Agricultural and Animal Uses General Agriculture P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.3.5A Commercial Stable P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.3.5B Community Garden PPPPPPPPPPPPPPPP Kennel P+ S+ S+P+ P+ S+ P+ P+ 5.3.5C Urban Farm PPPPPPPPPPPPPPPP Veterinary Clinic P S S P P+PPPPP 5.3.5D Recreation and Entertainment Amenity Center PPPPPPPPPPPPPP Indoor Recreation Facility P PPPPPPP Outdoor Recreation Facility PPPPPPPSSSPPPP RV Park S+ S+ S+ S+ S+ S+S+ P+ 5.3.5E Food and Beverage Services Bar, Tavern, or Lounge S+PPPPPP 5.3.5F Mobile Food Court S+ S+ S+ S+ S+ S+ S+ S+ 5.3.5G Private Club P+P+ P+ P+ P+P+ P+ 5.3.5H Restaurant P+PPPPPP 5.3.5I Restaurant, with Drive‐Through S+ S+ P+ P+ P+ P+ P+5.3.5J Office, Business, and Professional Services Administrative, Professional, and Government Office S+ S+ S+ P+ P+ P+PPPPPPP5.3.5K Bank or Financial Institution S+ P+ P+PPPPP 5.3.5L Musician Studio P+ P+ P+ P+ P+ P+ P+ P+ 5.3.5M Credit Access Business S+P+PPPPP 5.3.5N Printing, Copying, and Publishing Establishment S PPPPPPP Personal Services Laundry Facility, Industrial SSPP Laundry Facility, Self‐Service S+ P+ P+ P+PPPPP 5.3.5O Personal Service, General PPPPPPP Tattoo and Body Piercing Parlor P+ P+ P+ P+ P+5.3.5P Retail Sales Building Materials and Supply Store SP PP Residential Uses Public, Institutional, Religious, and Civic Uses Subject to approval of a planned development (PD); see 5.3.3E Commercial Uses Residential Mixed‐Use Corridor Other Nonresidential Table 5.2-A: Table of Allowed Uses P = permitted S = specific use permit required Blank cell = use prohibited + = use‐specific standards apply Use‐Specific Standards 6 General Retail Unless Otherwise Specified, Less than 5,000 Square Feet S+PPPPPPPPP5.3.5Q General Retail Unless Otherwise Specified, Between 5,000 Square Feet and 15,000 Square Feet PPPPPPPP General Retail Unless Otherwise Specified, More than 15,000 Square Feet SSPPPPP+P+5.3.5R Smoke Shop PPPP Lodging Facilities Bed and Breakfast P+S+ S+ S+ P+ P+ P+ P+5.3.5S Boarding or Rooming House S P P P Hotel PPPPPPP Motel PPPPP Short‐Term Rental P+ P+ P+ P+ P+ P+ P+ P+5.3.5T Vehicles and Equipment Auto Wash PPPPPP Automotive Fuel Sales S+ S+ P+ P+ P+ P+ P+ P+ 5.3.5U Automotive Repair Shop, Major P+ P+ P+ S+ P+ P+ 5.3.5V Automotive Repair Shop, Minor S+ P+ P+ P+ P+ P+ P+ 5.3.5W Automotive Sales or Leasing P Automotive Wrecking Service, Impound Lot, Junkyard, and Salvage Yard S+ P+ 5.3.5X Equipment Sales and Rental S+ S+ P+ 5.3.5Y Parking Lot as a Principal Use PPPPPPP Travel Plaza PPP Adult Entertainment Establishments Sexually Oriented Business S+ 5.3.5Z Manufacturing and Processing Craft Alcohol Production SP+P+P+PPPP 5.3.6A Feedlot, Slaughterhouse, or Packaging Plant S S Food Processing, Less than 2,500 Square Feet P+ P+ P+ P+ P+ P+ P+ P+ 5.3.6B Food Processing, More than 2,500 Square Feet S+ S+ P+ P+ P+ P+ P+ P+ 5.3.6C Gas Well P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ Subchapter 6: Gas Wells Manufacturing, Artisan P+P+PPPPPP 5.3.6D Manufacturing, Low‐Impact S+ P+ P+ P+ P+ P P 5.3.6E Manufacturing, Medium‐Impact SSP Manufacturing, High‐Impact S Commercial Incinerator, Transfer Station S Storage and Warehousing Outdoor Storage S+ S+ S+ 5.3.6F Self‐Service Storage S+ S+ S+ P+ S+ P+ P+ P+ 5.3.6G Storage of Hazardous Materials S Warehouse and Wholesale Facility S+S+PPPP 5.3.6H Basic Utilities PPPPPPPPPPPPPPPP Power Stations, Electric Substations, Interchanges, and Switch Stations P+P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.3.7A Solar Collector as Principal Use S+S+ S+ S+ P+ 5.3.7B Wind Energy Conversion System (WECS)S+ S+ 5.3.7C Wireless Telecommunications Accessory Dwelling Unit P+ P+ P+ P+ P+ P+ P+ P+5.4.4A Donation Box P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.4.4B Home Occupation P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+5.4.4C Outdoor Storage, Accessory P+ P+ P+ P+ P+ 5.4.4D Sale of Produce and Plants Raised on Premises P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.4.4E Solar Collector, (Ground‐ or Building‐Mounted) P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.4.4F Wind Energy Conversion System (WECS), Small (Ground‐Mounted)P+ S+ S+ S+ S+ S+ S+ S+ S+ S+ S+ S+ S+ P+ P+ P+ 5.4.4G Wind Energy Conversion System (WECS), Small (Building‐Mounted)P+ S+ S+ S+ S+ S+ S+ S+ S+ S+ S+ S+ S+ P+ P+ P+ 5.4.4H Temporary Storage Containers and Other Portable Storage Units P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.5.6A Concrete or Asphalt Batching Plant, Temporary P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.5.6B Farmer’s Market or Open‐Air Market P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.5.4 Field or Construction Office P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.5.6C Seasonal Sales P+ P+ P+ P+ P+ P+ P+ P+ 5.5.4 Special Event P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.5.4 Portable Wireless Telecommunications Facility P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.5.4 Accessory Uses See Section 5.6: Wireless Telecommunications Facilities Temporary Uses Public and Semi‐Public Utility Uses Industrial Uses 7 August 16, 2024 Report No. 2024-031 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Fiscal Year 2023-24 Internal Audit Informal Follow-Up Review Report BACKGROUND: The City Auditor’s Office has completed informal follow-up reviews of the audit projects listed below. We conducted this performance audit per generally accepted government auditing standards. Those standards require that we plan and perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for our findings and conclusions based on our audit objectives. We believe that the evidence obtained provides a reasonable basis for our findings and conclusions based on our audit objectives. Previously, the City Auditor’s Office completed formal follow-up reviews of the following audit projects and found that only a few recommendations were outstanding: Project 005 – Audit of Utility Street Cuts; Project 012 – Audit of Economic Development: Recruitment & Expansion; Project 014 – Facilities Maintenance; Project 016 – COVID-19 Response: Pandemic Preparedness; Project 019 – Municipal Court Payments; and Project 022 – Building Permit Processes. This report intends to provide an update on the 11 outstanding recommendations from each project. Audit fieldwork was conducted during Dec. 2023 and Jan., March, April, May, July and Aug. 2024. The scope of the review varied depending on the procedure being performed. The following list summarizes major procedures performed during this time: •Reviewed documentation from the issued audit and follow-up reports relevant to the 11outstanding recommendations; •Examined right-of-way permit inspection documentation and the City’s 2024 StandardConstruction Details; •Interviewed Economic Development Department management and reviewed the City’samended contract with the Chamber of Commerce; •Compared facility access card users with active employees and reviewed availabletimeliness and work order reports; •Interviewed Fire management regarding the Business Continuity Plan; •Reviewed new manual citations standard operating procedure and observed citationdatabase; and •Examined building permit quality control inspection documentation and related standardoperating procedures. City management is responsible for ensuring that resources are appropriately managed and used in compliance with laws and regulations; programs are achieving their objectives; and services are being provided efficiently, effectively, and economically. 8 August 16, 2024 Report No. 2024-031 DISCUSSION: Project 005 – Audit of Utility Street Cuts Previously, the City Auditor’s Office completed a follow-up review of the Audit of Utility Street Cuts in Dec. 2020 and a second follow-up review of the Audit of Utility Street Cuts in Aug. 2023. At the time of the second review, Staff found that 11 of the issued 13 recommendations had been implemented. The remaining recommendations and the follow-up results are shown below: 2.Develop patch ride quality testing criteria. Management Response: ConcurStaff will adopt later this summer [2019] a standard procedure for determining the level of ride quality required when assessing a patch. Staff will review other agencies and city’s requirements as a reference for the City of Denton’s standard procedure. Audit Follow-Up Finding: ImplementedThe City’s Standard Construction Specifications require utility cut patches to meet certain ride quality standards; however, Public Works Inspections staff did not verify that patchesmet ride quality standards during the original audit period. For reference, utilities mustoccasionally cut into streets to perform work on utility lines that run underneath the City’sroadway network, as illustrated in Figure 1. Figure 1: Utility Street Cut Illustration Since then, a procedure to test ride quality after a street is patched was adopted in Aug. 2023. Based on a review of 15 right-of-way permits with forms inspections performed during June and July of 2024, six of nine that required a ride quality test were completed appropriately. Based on a discussion with management, the missing tests were due to inspector uncertainty around whether ride quality tests should be performed on restorations completed by the Street Division only. Public Works Inspections Division management stated they will update the standard operating procedure to ensure these restorations are tested for ride quality in the future. 4.Require all restoration contractors to comply with City standards. Management Response: Concur 9 August 16, 2024 Report No. 2024-031 The Utility has begun requiring adherence to City Standards on non-emergency work. Staff is working with engineering and inspections to determine if alternative standards are acceptable. If so, these will be noted in later revisions of the standard details. Audit Follow-Up Finding: Implemented During the original audit, the City’s Standard Construction Details required utilities to backfill the top of their utility trenches with a concrete “flowable” backfill. The original audit found that the City’s Water Utilities were not using this required backfill material and instead would often use the material that had been excavated or a crushed aggregate material known as “flexbase” as shown in Picture 1. As reported in the original audit, flexbase is generally used when constructing large sections of roadway and is not necessarily an inappropriate backfill material for utility street cut trenches. However, requiring external utilities to meet a different standard than internal utilities creates inequities. In June 2024, the City updated its standard details to allow external utilities to use flexbase when restoring utility street cuts. Project 012 – Audit of Economic Development: Recruitment & Expansion Previously, the City Auditor’s Office completed a follow-up review of the Audit of Economic Development: Recruitment & Expansion in September 2022. At that time, Staff found that ten of the issued 11 recommendations had been implemented. The remaining recommendation and the follow-up results are shown below: 5.Require Economic Development and Chamber staff to report the outcomes of their marketingeffort to achieve program objectives as established by the City Council. Management Response: ConcurBoth the City’s Economic Development Department and the Chamber’s economic development staff will be engaged in the strategic planning process, which will include thedevelopment of new metrics and performance measures. Management concurs that both Cityand Chamber staff should report and focus on efforts to meet the goals and outcomesestablished in that process. In addition, as the Chamber provides a service to the City under acontract, the Chamber should also comply with metrics and performance measures established in that agreement. Audit Follow-Up Finding: ObsoleteSince the original audit, the City has amended its agreement with the Chamber of Commerce to shift the responsibility for economic development marketing activities from the Chamber to the City. Due to staff vacancies, performance measures to track economic developmentincluding recruitment and marketing, small business support, workforce development, anddowntown initiatives have not yet been developed. Picture 1: Flexbase Backfill Material 10 August 16, 2024 Report No. 2024-031 Project 014 – Audit of Facilities Maintenance Previously, the City Auditor’s Office completed a follow-up review of the Audit of Facilities Maintenance in February 2022 and a second follow-up review of the Audit of Facilities Maintenance in September 2023. At the time of the second review, Staff found that four of the issued seven recommendations had been implemented. The remaining recommendations and the follow-up results are shown below: 3. Formalize facility access procedures. Management Response: Concur Management agrees and is currently transitioning the security access request process to the TMA Work Order system. This system will centralize and ensure tracking and documentation retention for each request. While the Audit was specific for access cards. Management also recommends evaluating a centralized city-wide key management program for all city facilitates. The currently used TMA software has a Key Management Module that can be added to ultimately facilitate this program if warranted. Management would anticipate a city-wide evaluation of implementing a key management program would be conducted in FY20-21. Audit Follow-Up Finding: Implemented Since the original audit, the Facilities Management has substantially completed transitioning the City’s physical security access control to a new system and has established standard operating procedures that adequately detail physical security access system management. In addition, actual system access management has significantly improved since the second follow-up review was conducted in 2023 as detailed in Table 1. Table 1: Access Review Results Potential Issue 2023 2024 Users Percent Users Percent All City Users 1,940 69.1% 2,399 78.8% No Issue 1,753 90.4% 2,365 98.6% Potentially Terminated 136 7.0% 4 0.2% Potential Inappropriate Access 51 2.6% 30 1.3% Non-City Users 866 30.9% 646 21.2% All Users: 2,806 100.0% 3,045 100.0% 5. Investigate ways to more accurately report on the timeliness of work order completion in TMA. Management Response: Concur Management agrees and will be updating the reporting system to appropriately reflect when the technician completes the repairs and not when the work order is closeout after receipt of invoices. Audit Follow-Up Finding: Implemented Since the original audit, Facilities has transitioned work order management to a different asset management system that the City already owned, which appears to have improved reporting capabilities. In addition, a timeliness goal of closing work orders within ten days of 11 August 16, 2024 Report No. 2024-031 the request has been established and Facilities has begun reporting on compliance with this goal to City management quarterly. Based on the available reports, Facilities meet this goal about 88 percent of the time. 6.Explore the reporting capabilities of TMA to improve the Division’s ability to identifyequipment with repeat repair issues. Management Response: Concur Management agrees and will be training staff to utilize the enhanced reporting capabilitieswithin TMA. The TMA system is being setup to include monthly asset reports that will bereviewed during staff meeting to identify any equipment or assets that have numerous workorders. Audit Follow-Up Finding: ImplementedSimilar to the original audit, there is currently no systematic process to review assets toidentify repeat repair issue trends, instead technician judgement is relied on. However, thenew Facilities work order management system’s improved reporting capability allows technicians to easily verify if their judgement is correct and provides better insight into thetype and frequency of repairs occurring by asset when queried – improving the Division’sability to identify repeat repair issues. Project 016 – Audit of COVID-19 Response: Pandemic Preparedness Previously, the City Auditor’s Office completed a follow-up review of the Audit of COVID-19 Response: Pandemic Preparedness in May 2023. At that time, Staff found that eight of the issued nine recommendations had been implemented. The remaining recommendation and the follow-up results are shown below: 7. Incorporate planning for telework during pandemics into the existing Business ContinuityPlan. Management Response: Partially ConcurTechnology Services partially concurs. Technology Services agrees that very specific and unusual department needs for remote work should be included in the business continuity plan(BCP). For example, providing Engineering access to their desktops to run applications toopowerful for their laptops was outside of normal operations and should be included. Remotework technology (work from home) is considered a normal day to day technologyfunction/service and not something utilized just in an emergency situation. For instance, we’ve always provided corporate Wi-Fi and corporate VPN prior to the pandemic. Duringthe beginning stages of the pandemic, Technology Services was busier than normal, but didnot provide services beyond normal operations. As a result, Technology Services did notactivate the Technology Services BCP plan. Audit Follow-Up Finding: In ProgressDuring the original follow-up review, staff reported that the responsibility for maintainingthe city’s Business Continuity Plan had been transitioned from Technology Services to theFire City’s Emergency Management Office within the Fire Department. Since then, the Emergency Management Office has determined that the Business Continuity Plan will be 12 August 16, 2024 Report No. 2024-031 incorporated into the City’s Continuity of Operations Plan, which is being updated with expected completion in October 2024. Based on this, Audit believes the risk will be addressed in early Fiscal Year 2024-25 and feels comfortable recommending this project be considered complete with an 89 percent Implementation rate. Project 019 – Audit of Municipal Court Payments Previously, the City Auditor’s Office completed a follow-up review of the Audit of Municipal Court Payments in April 2023. At that time, Staff found that ten of the issued twelve recommendations had been implemented. The remaining recommendations and the follow-up results are shown below: 1.Develop a process in consultation with the City’s public safety agencies for timelysubmission of manual citations with the Municipal Court Administration. Management Response: Concur The Records Management Division will electronically scan manual citations to Municipal Court during business hours to expedite the internal process. A Standard Operating Procuredpertaining to this procedure will be added to the Records Management SOP manual. Audit Follow-Up Finding: In Progress Occasionally, public safety agencies in the City of Denton must issue manual citations. Theoriginal audit found that manual citations were supposed to be recorded in the MunicipalCourt’s case management system within five days of being issued; however, manual citationswere not always recorded within that timeframe. In August 2024, the Police Department implemented a standard operating procedureoutlining the manual citation process as illustrated in Figure 2. While this process has beencreated, no manual citations have been submitted since implementation, so the impact ontimeliness could not be evaluated. Figure 2: Manual Citation Process •Issue ManualCitation •Drop Citation andany voided citationsin mailroom Officer •Verify citationcompleteness •Log citation indatabase•Submit to Courts Records Division •Process Citationsinto Courtsinformation system Courts 13 August 16, 2024 Report No. 2024-031 Based on this, Audit believes the risk will be addressed in early Fiscal Year 2024-25 and feels comfortable recommending this project be considered complete with a 92 percent Implementation rate. 2. Maintain a database of manual citations received and create a process for reconciliation of manual citations in consultation with the public safety agencies. Management Response: Concur The Police Quartermaster will maintain a database to record the number of manual citation books issued, unused and destroyed inventory. The Records Management Division will maintain an electronic database of manual citations issued, connected, voided and/or returned. The division will disseminate this information to Municipal Court for reconciliation. Audit Follow-Up Finding: Implemented The original audit found that manual citations were issued by the Municipal Court Administration Division to different public safety agencies but did not track to whom each citation book was issued. In addition, there were often gaps in citation numbers increasing the risk that citations could be lost or abused. As part of its new standard operating procedure, the Police Department has created a database to log manual citations received, allowing for easy reconciliation. In addition, previous follow-up work found that new citation books were ordered and to whom each book was issued is now being tracked by the Police Department’s quartermaster, increasing accountability. Project 022 – Audit of Building Permit Process Previously, the City Auditor’s Office completed a follow-up review of the Audit of Building Permit Processes in May 2023. At that time, Staff found that nine of the issued eleven recommendations had been implemented. The remaining recommendations and the follow-up results are shown below: 5. Develop a formal inspection review process to provide assurance that inspections are being completed effectively and in accordance with the Division’s quality standards. Management Response: Concur Staff ran a test of the new quality control inspection procedures in April 2023. This appears to meet most of the documentation needed, but not all. Staff is exploring new software to obtain this needed documentation capability in the reporting structure. A formal policy has been created to incorporate the rest of the supervising team. Checklists for the supervising team will follow in the coming months. Audit Follow-Up Finding: Implemented The original audit found that building permit scheduling practices might impact inspection quality as there was no limit on the number of inspections that could be scheduled for one day. For this reason, Audit recommended a formal inspection review process as a quality control measure to promote inspection compliance and further safeguard the public’s health and safety. 14 August 16, 2024 Report No. 2024-031 Since then, Development Services has established a quality control policy that requires building inspections supervisors to complete weekly quality control inspections. Based on review, these inspections are being performed though the exact method and frequency has not yet been set. 6. Establish a process to provide assurance that variable daily inspection workload does notimpact the quality of inspections. Management Response: ConcurNew software failed meeting the expectations that was to be up and running by the end ofJuly, the update was to include time tracking for inspections. Additionally, the Building Safety Team has a third-party inspection company available if workloads become too heavy or the team experiences an increase in absences. Audit Follow-Up Finding: ImplementedDevelopment Services has established an inspections policy that provides guidelines on how to supplement building permit staff if their workload becomes too great. In addition, theimplementation of the inspection quality control process should help to identify impacts toquality due to workload. CONCLUSION: Based on the information presented in the above Discussion section, the status of each recommendation is summarized below: Recommendation Mgmt. Response Status 005 Audit of Utility Street Cuts 2.Develop patch ride quality testing criteria. Concur Implemented 4.Require all restoration contractors to complywith City standards.Concur Implemented 012 Audit of Economic Development: Recruitment & Expansion 5.Require Economic Development and Chamberstaff to report the outcomes of their marketing efforts to achieve program objective as established by the City Council. Concur Obsolete 014 Audit of Facilities Maintenance 3.Formalize facility access procedures. Concur Implemented 5.Investigate ways to more accurately report onthe timeliness of work order completion inTMA.Concur Implemented 6.Explore the reporting capabilities of TMA to improve the Division’s ability to identifyequipment with repeat repair issues.Concur Implemented 016 Audit of COVID-19 Response: Pandemic Preparedness 15 August 16, 2024 Report No. 2024-031 7.Incorporate planning for telework duringpandemics into the existing BusinessContinuity Plan.Partially Concur In Progress 019 Audit of Municipal Court Payments 1.Develop a process in consultation with theCity’s public safety agencies for timely submission of manual citations with the Municipal Court Administration. Concur In Progress 2.Maintain a database of manual citationsreceived and create a process for reconciliationof manual citations in consultation with the public safety agencies. Concur Implemented 022 Audit of Building Permit Processes 5.Develop a formal inspection review process to provide assurance that inspections are beingcompleted effectively and in accordance withthe Division’s quality standards. Concur Implemented 6.Establish a process to provide assurance thatvariable daily inspection workload does not impact the quality of inspections. Concur Implemented Based on the results of this informal follow-up review, Staff is recommending the following: •Project 005 – Utility Street Cuts be closed and considered formally complete with a 100%Implementation rate; •Project 012 Economic Development: Retention & Expansion be closed and consideredformally complete with a 91% Implementation rate; •Project 014 Facilities Maintenance be closed and considered formally complete with a100% Implementation rate; •Project 016 COVID-19 Response: Pandemic Preparedness be closed and consideredformally complete with a 89% Implementation rate; •Project 019 Municipal Court Payments be closed and considered formally complete with a 92% Implementation rate; and •Project 022 Building Permit Processes be closed and considered formally complete with a100% Implementation rate. If the City Council has any concerns about the above Staff recommendations, please reach out to the City Auditor before August 30, 2024. ATTACHMENTS: None. STAFF CONTACT: Madison Rorschach, City Auditor City Auditor’s Office 16 August 16, 2024 Report No. 2024-031 (940) 349-7228Madison.Rorschach@CityofDenton.com REQUESTOR: Staff Initiated PARTICIPATING DEPARTMENTS: City Auditor’s Office, Capital Projects, Economic Development, Fleet & Facilities, Fire, Police, Development Services STAFF TIME TO COMPLETE REPORT: 45 Hours (City Auditor’s Office only) 17 18 Friday Report - Council RequestsSummary of RequestCouncil Member Requestor Date Received Staff AssignedDepartmentCommentsStatus1Overgrown vegetation on Audra Street Council Member Byrd08/14/24Ethan CoxPublic Works -DrainageReferred to staff.2Unhoused population in neighborhood onPaisley StreetCouncil Member McGee08/13/24Jessica Robledo, ScottMcDonaldDevelopment Services PoliceReferred to staff.3Transparency on City ProjectsCouncil Member McGee08/15/24Tina FirgensDevelopment ServicesStaff provided responsesto the resident's questionsand offered for an in-person meeting.4Food trucks around the cityCouncil Member Byrd08/14/24Scott McDonaldDevelopment ServicesStaff recommendedexploring a food truck parkfor two-minute pitch onSept. 17.5Fair Chance Hiring UpdateCouncil Member Byrd08/13/24Christine TaylorCMOStaff conferred withChamber of Commerceand the update will beprovided in the Fridayreport on or after Aug. 23.6Construction fill around poolCouncil Member Beck08/13/24Scott McDonaldDevelopment ServicesStaff provided CM with twooptions recommendingthat the resident obtain apermit so that furtherdetails pertaining to theirspecific issue beaddressed.7Mix up with recycling and trash collection atNette Shultz ParkCouncil Member Beck08/13/24Gary PackanParksNew staff member wasuncertain of instructionsfor the day and did notkeep the trash andrecycling materialsseparate.8Zoning inquiry for property on RobertsonStreetMayor Hudspeth08/13/24Scott McDonaldDevelopment ServicesStaff provided the Mayorwith details of past andcurrent zoning for the R4and MN.9Water treatment plant filter replacements Council Member McGee08/13/24Stephen GayWaterStaff responded to theresident with the timelinefor the unexpected failureof the filters and thereplacement schedule.10Campaign finance ordinanceCouncil Member McGee08/13/24Mack ReinwandLegalStaff recommends CMconsiders bringing this asa two-minute pitch item.11Food truck trailer parked in the grass. Mayor Hudspeth08/12/24Danielle Shaw, ScottMcDonaldCommunity Services DevelopmentServicesStaff communicated withthe trailer owner andprovided notice to movethe trailer out of theresidential zoned area bythe 15th.12Woodmeere addition conservationeasement buffer has dead trees andconstruction trashCouncil Member Holland08/12/24Tina FirgensDevelopment ServicesStaff investigated andcites the decline and deathof the trees in the area areassociated with gradechanges to create thehome pads and significantwatering to keeplandscaping at the frontentry of the subdivisionalive.13Inquiry on towing ordinancesMayor Pro Tem Meltzer08/12/24Derek BradfordPoliceStaff is coordinating withMPT to meet with theresident/business owner.Page 1 of 2Exported on August 16, 2024 10:26:44 AM PDT19 Summary of RequestCouncil Member Requestor Date Received Staff AssignedDepartmentCommentsStatus14Charter Review Committee Replacementand updates on boards and commissionspage on city website.Council Member Byrd08/11/24Kristi FogleCMOResource informationprovided to CM andrequests for CharterReview Committee updateto Board andCommissions page on citywebsite.15Reevaluate Kingsway development Council Member Beck08/09/24Trevor CrainCapital Projects/Engineering/Public Works Staff and contractormitigated the pipe andstaff has coordinated withthe contractor to resolvework outside of permittedwork hours. Staff willinspect trees for sedimentremoval.16Monsignor buildingCouncil Member Byrd08/08/24Danielle ShawCommunity ServicesStaff have a coordinatedeffort to address the lawncare of the site andsecuring the site.17Railway storage downtown Denton atDCTA Station on HickoryCouncil Member Byrd08/08/24Danielle Shaw, FarhanButtCommunity Services Public Works-TrafficStaff are coordinating toaddress lawn care andwith Union Pacific RailRoad (UPRR) to addressother upkeep.18Invitation to: UNT Campus & CommunityResource FairMayor Hudspeth08/08/24Megan GilbreathHuman ResourcesStaff will attend the fair.19Theft and property damage to commercialproperty on Duchess Dr.Mayor Hudspeth08/07/24Jessica RobledoPoliceStaff completed theirinvestigation. Anunhoused encampmentcould not be located nearthe property.20Code enforcement parking nuisances Council Member Beck08/06/24Jessica RobledoPoliceStaff have not viewed theindividual residing in thecar. Staff will continue tomonitor.21Railroad graffiti Fort Worth Dr.Council Member Holland08/06/24Farhan ButtPublic Works-TrafficStaff communicated withUnion Pacific Railroad(UPRR) on addressing thegraffiti.Page 2 of 2Exported on August 16, 2024 10:26:44 AM PDT20 Meeting Calendar City of Denton City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Criteria : Begin Date: 8/1/2024, End Date: 10/31/2024 Date Time Meeting LocationMeeting Body August 2024 8/1/2024 8:00 AM Council Work Session Room 8/1/2024 8:30 AM Development Service Center 8/1/2024 4:00 PM Civic Center Community Room 8/5/2024 5:30 PM Council Work Session Room 8/5/2024 6:00 PM Civic Center Community Room 8/6/2024 2:00 PM Council Work Session Room & Council Chambers 8/8/2024 3:00 PM Cancelled 8/8/2024 4:30 PM Development Service Center 8/8/2024 5:30 PM Development Services Center 8/10/2024 9:00 AM Council Work Session Room 8/12/2024 9:00 AM Council Work Session Room 8/12/2024 5:30 PM Development Service Center 8/12/2024 5:30 PM Emily Fowler Central Library 8/13/2024 9:00 AM Solid Waste Training Room 8/14/2024 11:00 AM Development Service Center 8/14/2024 2:00 PM Council Work Session Room & Council Chambers 8/14/2024 3:00 PM Airport Terminal Meeting Room 8/14/2024 5:00 PM Council Work Session Room & Council Chambers 8/20/2024 2:00 PM Council Work Session Room & Council Chambers 8/22/2024 5:30 PM Agenda Committee Downtown Economic Development Committee Public Art Committee Board of Ethics Parks, Recreation and Beautification Board City Council Health & Building Standards Commission Community Services Advisory Committee Charter Review Committee City Council Public Utilities Board Historic Landmark Commission Library Board Committee on the Environment Economic Development Partnership Board City Council Airport Advisory Board Planning and Zoning Commission City Council Charter Review Committee Development Services Center Page 1City of Denton Printed on 8/16/202421 Date Time Meeting LocationMeeting Body Meeting Calendar continued... 8/23/2024 9:00 AM Work Session Room 8/23/2024 1:30 PM City Council Work Session Room 8/26/2024 9:00 AM Council Work Session Room 8/26/2024 5:30 PM CANCELLED 8/28/2024 10:00 AM Council Work Session Room 8/28/2024 5:00 PM Council Work Session Room & Council Chambers September 2024 9/5/2024 8:00 AM Council Work Session Room 9/5/2024 8:30 AM Development Service Center 9/6/2024 1:00 PM Development Service Center 9/9/2024 9:00 AM Council Work Session Room 9/9/2024 5:30 PM Development Service Center 9/9/2024 5:30 PM North Branch Library 9/9/2024 6:00 PM Civic Center Community Room 9/10/2024 2:00 PM Council Work Session Room & Council Chambers 9/11/2024 11:00 AM Development Service Center 9/11/2024 3:00 PM Airport Terminal Meeting Room 9/11/2024 5:00 PM Council Work Session Room & Council Chambers 9/12/2024 3:00 PM Development Service Center 9/12/2024 4:30 PM Development Service Center 9/17/2024 2:00 PM Council Work Session Room & Council Chambers 9/19/2024 3:00 PM Development Service Center 9/23/2024 9:00 AM Council Work Session Room 9/23/2024 5:30 PM Development Service Center 9/24/2024 2:00 PM Community Partnership Committee Sustainability Framework Advisory Committee Public Utilities Board Zoning Board of Adjustment Mobility Committee Planning and Zoning Commission Agenda Committee Downtown Economic Development Committee Bond Oversight Committee Public Utilities Board Historic Landmark Commission Library Board Parks, Recreation and Beautification Board City Council Economic Development Partnership Board Airport Advisory Board Planning and Zoning Commission Health & Building Standards Commission Community Services Advisory Committee City Council Committee on Persons with Disabilities Public Utilities Board Zoning Board of Adjustment City Council Council Work Session Room & Council Chambers Page 2City of Denton Printed on 8/16/202422 Date Time Meeting LocationMeeting Body Meeting Calendar continued... 9/24/2024 2:00 PM Council Work Session Room & Council Chambers 9/25/2024 10:00 AM Council Work Session Room 9/25/2024 12:00 PM Development Service Center 9/25/2024 5:00 PM Council Work Session Room & Council Chambers 9/27/2024 1:00 PM Council Work Session Room October 2024 10/3/2024 8:00 AM Council Work Session Room 10/3/2024 8:30 AM Development Service Center 10/7/2024 5:30 PM Council Work Session Room 10/9/2024 11:00 AM Development Service Center 10/9/2024 3:00 PM Airport Terminal Meeting Room 10/9/2024 5:00 PM Council Work Session Room & Council Chambers 10/10/2024 3:00 PM Development Service Center 10/10/2024 4:30 PM Development Service Center 10/14/2024 9:00 AM Council Work Session Room 10/14/2024 5:30 PM Development Service Center 10/14/2024 5:30 PM South Branch Library 10/15/2024 2:00 PM Council Work Session Room & Council Chambers 10/22/2024 2:00 PM Council Work Session Room & Council Chambers 10/23/2024 5:00 PM Council Work Session Room & Council Chambers 10/25/2024 9:00 AM City Hall Conference Room 10/25/2024 1:00 PM Council Work Session Room 10/28/2024 9:00 AM Council Work Session Room 10/28/2024 5:30 PM City Council Mobility Committee Tax Increment Reinvestment Zone Number One Board Planning and Zoning Commission Sustainability Framework Advisory Committee Agenda Committee Downtown Economic Development Committee Board of Ethics Economic Development Partnership Board Airport Advisory Board Planning and Zoning Commission Health & Building Standards Commission Community Services Advisory Committee Public Utilities Board Historic Landmark Commission Library Board City Council City Council Planning and Zoning Commission Community Partnership Committee Sustainability Framework Advisory Committee Public Utilities Board Zoning Board of Adjustment Development Service Center Page 3City of Denton Printed on 8/16/2024 23 Date Time Meeting LocationMeeting Body Meeting Calendar continued... 10/30/2024 10:00 AM Mobility Committee Council Work Session Room Page 4City of Denton Printed on 8/16/202424 Meeting Date Item Legistar ID Departments Involved Type Dry Run Date Estimated Time A. DCTA Quarterly Update 24-1513 Development Services City Business 0:30 B. Fiscal Year 2024-25 City Manager’s Follow-up Proposed Budget, Capital Improvement Program, and Five-Year Financial Forecast 24-228 Finance City Business 8/13/2024 0:45 C. Two Minute Pitch Redesign 24-1514 City Manager's Office Council Request 0:30 D. Two Minute Pitch:24-1271 City Manager's Office Council Request 0:30 Closed Meeting Item(s): Council Appointed Position Performance Reviews: City Auditor and Municipal Judge; Non-Annexation Agreements Legal (if any)City Business 1:00 Total Est. Time: 3:15 Closed Meeting Item(s): Legal (if any)City Business 0:30 Total Est. Time: 0:30 A. Second Follow-Up of Police Property Room Audit (15 min.)24-253 Internal Audit City Business 9/10/2024 0:15 B. Follow-up of EMS: Ambulance Billing Audit (15 min.)24-254 Internal Audit City Business 9/10/2024 0:15 C. Board of Ethics Pitch TBD Internal Audit Council Request 0:45 D. Council Appointed Position Complaint Review, Investigation, and Corrective Action Process 24-1432 Human Resources City Business 0:30 E. Value of Solar Study 24-1341 Denton Municipal Electric Council Priority 6/3/2024 0:30 F. Two Minute Pitch: Permanent Food Truck Park (Byrd)24-1272 City Manager's Office Council Request 0:30 Closed Meeting Item(s): Police Department Personnel Matter Legal (if any)City Business 0:30 Total Est. Time: 3:15 A. Audit of Development Planning 24-252 Internal Audit City Business 9/17/2024 0:30 B. Community Housing Initiatives Audit 23-2458 Internal Audit Council Priority 9/17/2024 0:30 C. Flock Safety Cameras 24-1537 Police Department City Business 9/3/2024 0:30 D. Leak Adjustment Ordinance 24-1632 Water Utilities City Business TBD E. Two Minute Pitch:24-1272 City Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal (if any)City Business 0:30 Total Est. Time: 2:30 A. Towing Ordinance 24-1538 Police Department City Business 10/1/2024 0:30 B. Homelessness Initiative Update TBD City Manager's Office City Business TBD C. Two Minute Pitch:24-1494 City Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal (if any)City Business 0:30 Total Est. Time: 1:30 A. Business Inclusion Program TBD Procurement Council Priority 0:30 B. Two Minute Pitch:24-1495 City Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal (if any)City Business 0:30 Total Est. Time: 1:30 A. Two Minute Pitch:24-1556 City Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal (if any)City Business 0:30 Total Est. Time: 1:00 Other Major Items for Meeting: A. Two Minute Pitch:24-1557 City Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal (if any)City Business 0:30 Total Est. Time: 1:00 Other Major Items for Meeting: Item Legistar ID Departments Type Estimated Work Session Date Parking Minimum TBD Development Services Council Request TBD Audit of Park Management & Planning (30 min.)24-255 Internal Audit City Business TBD Mosely Road Landfill 24-1025 Solid Waste City Business TBD Item Dates Departments Type Estimated Work Item Date Approved Department Estimated Hours to Complete Requestor Vote Centers Resolution 10/17/2023 City Manager's Office TBD CM McGee Election Day Holiday 6/18/2024 Human Resources TBD CM McGee October 15 Work Session (@2:00 p.m.) Regular Called Meeting (@6:30 p.m.) Approved Council Pitches to be Scheduled NO MEETING - OCTOBER 1 - NATIONAL NIGHT OUT Other Major Items for Meeting: Other Major Items for Meeting: Budget Adoption Council Priorities and Significant Work Plan Items to be Scheduled Other Major Items for Meeting: Other Major Items for Meeting: November 5 Work Session (@2:00 p.m.) Regular Called Meeting (@6:30 p.m.) November 19 Work Session (@2:00 p.m.) Special Called Meeting (Upon conclusion of the Work Session) October 22 Work Session (@2:00 p.m.) Special Called Meeting (Upon conclusion of the Work Session) Other Major Items for Meeting: Work Session To Be Determined August 20 Work Session (@2:00 p.m.) Regular Called Meeting (@6:30 p.m.) September 10 (IF NEEDED FOR BUDGET) Work Session (@2:00 p.m.) Special Called Meeting (Upon conclusion of the Work Session) Other Major Items for Meeting: September 17 Work Session (@2:00 p.m.) Regular Called Meeting (@6:30 p.m.) September 24 Work Session (@2:00 p.m.) Special Called Meeting (Upon conclusion of the Work Session) Tentative Work Session Topics and Meeting Information Updated: August 16, 2024 *This is for planning purposes only. Dates are subject to change.25 1 Street Closure Report: Upcoming ClosuresSCR Aug 19 - 25Street/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact Closure Type1Brandywine StCopper Ridge StBriarwood St08/26/24 09/20/24 Curb and Asphalt RepairStreetsRoy San MiguelLane Closure2Ocean DrAtlantic DrNautical Lane08/26/24 09/10/24 Sanitary Sewer installPrivate DevelopmentGavin PetnerFull ClosurePage 1 of 1Exported on August 16, 2024 9:49:37 AM PDT26 2 Street Closure Report: Current ClosuresStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact Closure Type1Allred RdOakleaf TrlJohn Paine Rd04/26/24 08/30/24 New road for Allred forSagebrook PH llPublic Works Inspections Kent Bull RiversFull Closure2Audra LnStockton StMockingbird Ln07/29/24 08/30/24 Connection new storm drainageto existing City of Dentondrainage.Private DevelopmentZabdiel MotaLane Closure3Bernard StAcme StRoselawn Dr05/30/23 08/30/24 Utility installations andpavement replacement.EngineeringScott FettigFull Closure4Central AveMaple StHighland St06/03/24 08/23/24 Utility installations andpavement replacement.EngineeringScott FettigFull Closure5Crescent StEctor StHillcrest St12/27/23 08/30/24 Utility installations andpavement replacement.EngineeringScott FettigFull Closure6Edwards Rd@ Colorado Blvd@ Edwards/DCTA Rail Rd06/07/24 08/30/24 Various Lanes will be closed tofacilitate the construction ofMayhill Road Bridge and thereconstruction ofMayhill/Colorado Intersectionand the Edwards/MayhillIntersection. Access will bemaintained. No detours will beused. Signs and MessageBoards will provide detailsOtherTracy L. Beck, PE, PMP Lane Closure7Edwards Rd (FKA Mayhill Rd) Leafy LnMayhill Rd (New Road)06/07/24 08/30/24 This closure is required toconstruct the connection of "oldto new" Mayhill Road north ofthe Mobilie Home ParkEngineering OtherTracy L. Beck, PE, PMP Full Closure8Hickory Creek RdRiverpass DrFM 183003/13/23 12/31/24 Bridge InstallationEngineeringDustin DraperFull Closure9Hillcrest StPanhandle StCrescent St12/27/23 08/30/24 Utility installations andpavement replacement.EngineeringScott FettigFull Closure10Jamestown LnMistywood LnLocksley Ln07/29/24 08/30/24 Trench Repair forNeighborhood 4EngineeringSheldon GatewoodRolling Closure11Maid Marion PlLocksley LnJamestown Ln07/29/24 08/30/24 Trench Repair forNeighborhood 4EngineeringSheldon GatewoodRolling Closure12Mayhill Rd@ Colorado BlvdIntersection01/31/24 08/30/24 This closure will encompass thereconstruction of the Mayhill Rd/ Colorado Blvd Intersection.EngineeringJohn RhodaLane Closure13Mayhill Rd (SB)University Dr (US 380)Prominence Pkwy04/15/24 08/23/24 Installation of new drivewayapproachesPrivate Development PublicWorks InspectionsZabdiel MotaLane Closure14Mill Pond RdEmerson LnOld North Rd07/29/24 08/30/24 Trench Repair forNeighborhood 4EngineeringSheldon GatewoodRolling Closure15Montecito DrHickory Creek RdPalo Verde Dr05/28/24 08/30/24 Street ReconstructionStreetsRoy San MiguelFull Closure16Panhandle StHeritage TrlPanhandle Dr07/15/24 08/23/24 Connecting to existing MH Public Works Inspections Collin ColeLane Closure17Panhandle StHeritage TrlStanley St07/15/24 08/23/24 Drive ApproachPublic Works Inspections Collin ColeLane Closure18Potomac PkwyShenandoah TrailStone Mountain Dr08/19/24 09/13/24 Concrete Panel repairStreetsRoy San MiguelLane Closure19Stadium DrBonnie Brae StStadium Dr07/29/24 08/24/24 Installation of Sanitary Sewerline crossing Stadium Drive, NOACCESS TO UNT STADIUMFROM BONNIE BRAE. Useparking lot entrance off 35EService Rd or North Texas Blvdto access StadiumEngineeringRobin DavisFull Closure20Sycamore StExposition StRailroad Tracks on Sycamore 08/17/23 08/23/24 Paving improvements fromExposition to RailroadPublic Works Inspections Stephany TrammellFull Closure21Welch St SEagle DrHighland St06/03/24 08/31/24 Utility installations andpavement replacement.EngineeringScott FettigFull ClosurePage 1 of 1Exported on August 16, 2024 9:50:14 AM PDT27 3 Street Closure Report: Completed ClosuresStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact Closure Type12nd StElm St NLocust St N07/08/24 07/19/24 Sidewalk RepairStreetsRoy San MiguelLane Closure2Ave DChestnut StMulberry St06/03/24 08/16/24 Utility installations andpavement replacement.EngineeringScott FettigFull Closure3Bell AveSycamore StPrairie St08/21/23 07/31/24 Utility installations andpavement replacement.EngineeringScott FettigRolling Closure4Bonnie Brae2850 N. Bonnie Brae3392 N. Bonnie Brae07/29/24 08/02/24 Reeves Elementary SchoolDrive approach pourPrivate DevelopmentGavin PetnerLane Closure5Bonnie Brae St & Riney RdintersectionBonnie Brae St @ Riney Rd Riney Rd @ Bonnie Brae St 06/10/24 07/31/24 Floyd Smith going to install 5ftwide temp sidewalk atsoutheast corner of theintersectionOtherMuhamad MadhatLane Closure6Bonnie Brae St SAirport Road / FM 1515 Walt Parker Dr07/29/24 08/16/24 Installation of Sanitary Sewerline.EngineeringRobin DavisFull Closure7Broken Arrow RdDunes StOld Orchard Ln04/22/24 07/29/24 Utility Replacement & StreetReconstructionEngineeringTaylor HoltFull Closure8Broken Bow StWindsor DrDunes St04/22/24 07/29/24 Utility Replacement & StreetReconstructionEngineeringTaylor HoltFull Closure9Chestnut StAve CAve D06/03/24 08/16/24 Utility installations andpavement replacement.EngineeringScott FettigFull Closure10Collins StJohnson StDead End West08/22/23 07/26/24 Utility installations andpavement replacement.EngineeringScott FettigFull Closure11Dominion StRealm StProvince St07/29/24 08/01/24 Concrete Panel RepairRoy San MiguelLane Closure12Dunes StBroken Arrow RdBroken Bow St04/22/24 07/29/24 Utility Replacement & StreetReconstructionEngineeringTaylor HoltFull Closure13Dunes St@ Broken Bow StIntersection07/26/24 07/29/24 Concrete Intersection Pour forNeighborhood 4 ProjectEngineeringSheldon GatewoodFull Closure14HeadleeBolivarDenison07/24/24 07/29/24 Street repairsPublic Works InspectionsStreetsDelilah GarciaFull Closure15Heritage TrlLinden DrPanhandle St07/15/24 08/09/24 Working on drive approach Public Works Inspections Collin ColeLane Closure16Highland StLocust StWainwright St01/30/23 07/31/24 Utility installations andpavement replacement.EngineeringScott FettigFull Closure17Kilkenny CtCounty Club RdCul V Sac07/15/24 08/16/24 Curb and Valley Gutter Repair StreetsRoy San MiguelLane Closure18Maple StElm StCarroll Blvd09/15/23 07/26/24 Utility installations andpavement replacement.Scott FettigFull Closure19Maple StLocust StElm St04/19/24 07/26/24 Pavement replacement. EngineeringScott FettigFull Closure20Maple StCarroll BlvdElm St07/05/23 07/26/24 Utility installations andpavement replacement.EngineeringScott FettigFull Closure21Maple StAve DAve A01/22/24 08/01/24 Pavement replacement. EngineeringScott FettigRolling Closure22Masch Branch RdUniversity Dr (US 380)Hampton Rd02/26/24 08/02/24 Reconstruction of Center lane,adding turn lane.Private Development PublicWorks InspectionsEthan KeithLane Closure23Mesa DrBandera StUniversity Dr / US 38007/29/24 08/02/24 Atmos gas relocation streetrepairsAtmosGavin PetnerLane Closure24Montecito DrHickory Creek RdClear River Ln06/03/24 08/09/24 ADA and Sidewalk Repair StreetsRoy San MiguelLane Closure25Mulberry StLocust StElm St02/19/24 07/30/24 Utility installations andpavement replacement.EngineeringScott FettigFull Closure26Mulberry StBell AveIndustrial St08/21/23 08/16/24 Utility installations andpavement replacement.EngineeringScott FettigFull Closure27Pierce StMaple StHighland St07/05/23 07/31/24 Utility installations andpavement replacement.Scott FettigFull Closure28Prairie StLocust StBradshaw St04/01/24 07/31/24 Utility installations andpavement replacement.Scott FettigRolling Closure29Spencer RdLoop 288Mayhill Rd05/06/24 07/18/24 adding 300 feet of spencer road Public Works Inspections Ryan CubaFull Closure30Stallion StOak Creek LnCul-de-sac07/24/24 07/29/24 Driveway RepairPublic Works Inspections Delilah GarciaLane Closure31Texas StBell Ave NVine St06/14/24 07/26/24 Atmos is boring with rig inTexas St, south, west, andnorthAtmosOmar RojasFull Closure32Texas StBell Ave NVine St06/14/24 07/26/24 Atmos is boring with rig inTexas St, south, west, andnorthAtmosOmar RojasFull ClosurePage 1 of 1Exported on August 16, 2024 9:50:36 AM PDT28