032125 Friday Staff ReportCity Manager’s Office
215 E. McKinney St., Denton, TX 76201 (940) 349-8307
OUR CORE VALUES
Inclusion Collaboration Quality Service Strategic Focus Fiscal Responsibility
MEMORANDUM
DATE: Mar. 21, 2025
TO: The Honorable Mayor Hudspeth and Council Members
FROM: Sara Hensley, City Manager
SUBJECT: Friday Staff Report
Upcoming Meetings
A.Public Utilities Board on Monday, March 24, 2025, at 9:00 a.m. in the City Council WorkSession Room.
B.Development Code Review Committee on Monday, March 24, 2025, at 3:00 p.m. at theDevelopment Service Center.
C.CANCELLED - Zoning Board of Adjustment on Monday, March 24, 2025, at 5:30 p.m.
at the Development Service Center.
D.Work Session of the City Council on Tuesday, March 25, 2025, at 3:00 p.m. in the CityCouncil Work Session Room followed by a Regular Meeting at 6:30 p.m. in the CouncilChambers.
E.Mobility Committee on Wednesday, March 26, 2025, at 10:00 a.m. in the City CouncilWork Session Room.
F.Tax Increment Reinvestment Zone No. 1 Board on Wednesday, March 26, 2025, at 12:00p.m. at the Development Service Center.
G.Civil Service Commission on Wednesday, March 26, 2025, at 1:00 p.m. in the Public
Safety Training Center, Room C.
H.CANCELLED - Sustainability Framework Advisory Committee on Friday, March 28,2025, at 1:00 p.m. in the City Council Work Session Room.
Please check the City of Denton website for final meeting days and times as information is subject
to change after the Friday Report is published. Public Meetings & Agendas | Denton, TX (civicplus.com)
General Information & Status Updates
A.Airport Master Plan Public Workshop – The Denton Enterprise Airport will host a third
public information workshop for the Airport Master Plan on April 16 from 5 p.m. to 6 p.m.at the Airport Administration Building (5000 Airport Road). The workshop will presentthe draft Phase 2 materials comprising the Facility Requirements and DesignAlternatives chapters. More information on the Airport Master Plan, including the projectschedule, master plan documents, and frequently asked questions, can be found
at dto.airportstudy.net. Staff contact: Ryan Adams, Airport
B.Mayor’s Pet Spotlight – Titan is a loyal five-year-old Germanshepherd in the shelter since Feb. 8, 2025. Titan is potty trained butstill needs consistent leash training; since he is food-motivated, it
should not be an issue to manage. He does tend to jump on people and
would do best in a home with no other dogs. German shepherds do verypoorly in the shelter environment due to their mental state, and Titanwould greatly benefit from a foster or permanent home. Please contactDenton Animal Services by phone at (940) 349-7594 or via email
at Animal.Services@cityofdenton.com. Staff contact: Bailey Coleson,
Animal Services.
Responses to Council Member Requests for Information
A.Underwood Road Power Outages – On Feb. 19, Mayor Hudspeth and Mayor Pro TemMeltzer shared an inquiry from a resident regarding frequent power outages at theirproperty. After further investigation, staff determined that the resident’s property is in theCity’s ETJ but in an area that is triple certified to Oncor, CoServ, and Denton MunicipalElectric (DME), but DME is not the electricity provider. Staff provided the resident
information on filing a consumer complaint with the Public Utilities Commission of Texassince they are the regulatory authority over private electric utilities. Staff contact: TonyPuente, DME
Informal Staff Reports
A.2025-036 Hickory Creek Project Phase 3 Update ………………………………………4
Upcoming Community Events and Public Meetings
Please visit the City of Denton website for upcoming community events and details.
2
Information
A.Council Requests for Information .......................................................................................9
B.Public Meetings Calendar ..................................................................................................11 C.Future Work Session Items ................................................................................................15 D.Street Closure Report .........................................................................................................16
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March 21, 2025 Report No. 2025-036
INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL
SUBJECT: Hickory Creek Phase 3 Project Update
BACKGROUND:
Hickory Creek Road between Country Club Road (FM 1830) and the existing at-grade railroad
crossing with Kansas City Southern Railroad (KCS) was identified as a safety concern. Temporary
improvements were made to the road, but significant reconstruction is required to keep the road in
service. A re-alignment was determined to be the best solution for the corridor. The Hickory Creek
Road Phase 3 project aims to provide a safer and more direct extension from Hickory Creek Road
Phase 2 to FM 1830/Country Club Road.
Project Scope
Hickory Creek Road Phase 3 realignment will create a safer, shorter, and more direct route between
Riverpass Drive and FM1830. The new Hickory Creek Road bridge will span approximately 2,500
feet over the floodway, reducing roadway flooding and over the Canadian Pacific Kansas City
(CPKC) railway (formerly KCS) to separate the at-grade rail/road traffic. Phase 3 will widen the
existing alignment from two lanes to four lanes to provide increased roadway capacity and the new
road/bridge section will include street illumination and 10-foot sidewalks.
Project History
On Feb. 12, 2019, the City executed a design contract for Hickory Creek Road Phase 3. On Nov.
5, 2019, the 2019 Bond Election passed, providing $34M for Hickory Creek Road Phase 3.
Preliminary road designs were submitted to the railroad on Feb. 19, 2021; the road/bridge designs
were completed/signed/sealed on Nov. 5, 2021; and KCS approved the design on Feb. 4, 2022.
Twelve (12) real estate parcels were identified as needed, several utilities were identified as in
conflict, and the KCS railroad agreement coordination was underway. Due to escalating
construction prices, a decision was made to bid the project to secure the best possible bids, with
the known risks of not having a “fully clear” project to construct.
The project was bid for construction on Jan. 14, 2022, and bids were received from three (3)
bidders. On May 3, 2022, the contract was awarded to Mario Sinacola for $52,022,433.88
(including the standard 5% contingency). Real Estate, Utilities, and Railroad conflicts continued
making progress. Eleven (11) of the twelve (12) parcels were acquired by September 2022, but the
twelfth parcel could not be negotiated and required Eminent Domain. The Contractor was issued
a Notice to Proceed (NTP) on Sept. 28, 2022, to begin the project as utility clearance, railroad
4
March 21, 2025 Report No. 2025-036
coordination, and real estate acquisition continued. The bridge design was modified to clear direct
impact with two gas lines to allow the project to proceed. Railroad agreement review/coordination
with Oncor continued to clear overhead electric conflicts. To allow more time, a modified Notice
to Proceed was issued for Feb. 13, 2023, and construction began.
In March 2023, two (2) years after KCS approved the road/bridge design and almost approving
the railroad agreement, an international merger with KCS and Canadian Pacific Railroad (CP) took
place. On Apr. 14, 2023, KCS merged with Canadian Pacific creating the Canadian Pacific Kansas
City (CPKC) railroad. The merger brought the nearly approved railroad agreement to a halt and
required a restart of negotiations with the newly formed CPKC.
On Sept. 12, 2023, road/bridge construction stopped due to work inefficiencies around the
Railroad, Oncor Electric lines (which also required railroad coordination), and the need for the
final right-of-way parcel.
Despite these challenges, significant progress was made in mid-2024 thru March 2025,
specifically: on July 26, 2024, the final parcel was acquired; on Dec. 6, 202,4 the Oncor Electric
lines were cleared; on Dec. 17, 2024, City Council approved the Railroad Agreement; on Dec. 19,
2024, developer-related coordination was complete; on Mar. 3, 2025, CPKC executed the Railroad
Agreement; on Mar. 5, 2025, TxDOT approved the access permit for work on FM1830; and on
Mar. 13, 2025 a gas foam line conflict was removed clearing all direct utility conflicts.
Two (2) gas lines requiring relocation remain but are not directly impacted by construction. Capital
Projects is actively working on finalizing the terms of the agreements and relocations. On Mar. 6,
2025, the City met with the Contractor with plans to resume work with the approval of the Change
Order.
DISCUSSION:
Proposed Change Order
The original proposed change order exceeded $12.5 million. Staff negotiated with the contractor
to the current proposal of a not-to-exceed amount of $9,891,549.22 which resulted in
approximately 21% ($2.7 million) lower than the original proposal. The proposed change order
amount of $9,891,549.22 is 15% of the original Not to Exceed amount. The Change Order will
cover the following cost increases: Labor Escalation, Equipment Escalation, Material Escalation,
Subcontractor Escalation, AFCO Steel Freight and Storage, 1% Bond, Extended Overhead and
Delay Time for Project Manager, Extended Project Survey Time, Outside Equipment Rent,
Structural Inefficiencies – Working on columns adjacent to power lines, Reestablish
Construction Site & Creek Crossing, and Traffic Control/Barricades.
The most significant cost increase item is Equipment Escalation which makes up approximately
$5 million (46%) of the proposed change order. The original bid included company-owned
5
March 21, 2025 Report No. 2025-036
equipment. Due to the project delay, that equipment is no longer available as it is being used for
another project. An equipment escalation cost is now required to pay for the needed equipment
rentals. All invoices related to material, labor, and equipment will be reviewed and monitored for
compliance with the quotes provided in the Change Order Proposal.
The change order funding is proposed to use $1,977,258.76 of the existing $2,477,258.76 project
contingency leaving $500,000 of the original contingency to manage future change orders
efficiently and quickly to minimize possible delays. In addition to using the existing $1,977,258.76
contingency, the change order will require an additional $7,914,290.46. Sources for the funds
are identified and shown below:
CHANGE ORDER FUNDING SUMMARY
Change Order
Proposed Change Order Amount $ 9,891,549.22*
Use of Original 5% Contract Contingency
(Original Contingency $2,477,258.76) $ 1,977,258.76
New Funding from existing budget $ 7,914,290.46
CHANGE ORDER FUNDING SUMMARY (cont’d)
Funding Source
2019 General Obligation Bond Election $ 1,885,261.00
Streets/Traffic – General Obligation Bonds $ 1,361,532.00
Roadway Impact Fees Fund $ 449,754.00
Streets/Traffic – Certificate of Obligation Bonds $ 6,195,002.22
Total Request to Encumber (Change Order Amount): $ 9,891,549.22
Cost Analysis
The Proposed change order amount is 15% ($7,914,290.46) greater than the Existing Not-to-
Exceed amount. An additional cost analysis was performed applying a standard 5% annual
6
March 21, 2025 Report No. 2025-036
escalation rate to the Original Not-to-Exceed amount which shows the project is $320,675.66 less
than an expected 2025 Not-to-Exceed amount and therefore not excessive.
Original Contract
(2022)
Proposed Contract
(2025)
For Reference Only
“5%/year Escalation” to 2022
Original Contract
Base Bid $ 49,545,175.12 $ 49,545,175.12 2022 $ 52,022,433
Contingency $ 2,477,258.76 $ 500,000.00 2023 $ 54,655,238
Change Order $ 0.00 $ 9,891,549.22 2024 $ 57,388,000
Not To Exceed (NTE) $ 52,022,433.88 $ 59,936,724.34 2025 $ 60,257,400
Bidding Options - Cancel Project, Delay Bid, Re-Bid
The existing Hickory Creek Road required closing for safety during construction. This made the
Hickory Creek Road Phase 3 project different from the City’s other large roadway
widenings/extensions such as Mayhill Road and Bonnie Brae Road which could allow existing
traffic during construction to maintain access and mobility.
In turn, canceling the project was never considered a viable option due to the demand for the
corridor and traffic having no alternate route with sufficient capacity to mitigate the required road
closure. Delaying the project until all items were clear (ROW, Utilities, Railroad Agreement, gas
lines, developments, etc.) is the most desirable approach to a project, but this project presented
high risks to both schedule and costs and increased inconvenience to local and regional traffic. The
City accepted the risk of bidding the project to exploit the potential to save time and ideally money
by securing 2022 bid prices.
Rebidding the project has always been an option and has been frequently considered. Staff
considered that the original project only received three (3) contractor bidders and no guarantee that
companies would be willing to bid on a partially constructed project. The known risks were too
high to re-bid and outweighed the benefits of keeping the existing contract/bid.
CONCLUSION:
Based on the information provided, it is recommended that a change order be approved.
Key Reasons for Approval:
7
March 21, 2025 Report No. 2025-036
•Necessary for Project Completion: The change order addresses essential factors that haveimpacted the project's timeline and budget, such as utility conflicts, railroad agreements,and increased material and labor costs.
•Reasonable Cost Increase: The negotiated change order amount represents a 15% increase,which is well within procurement law’s allowable percentage.
•Positive Impact on Project: Approving the change order will allow the project to proceedwith a revised timeline and budget, ensuring its successful completion.
Recommendation:
The change order request is tentatively scheduled for City Council consideration on Apr. 15, 2025. The requested change order of $7,914,290.46 will enable the contractor to remobilize on-site by Apr. 21, 2025, and complete the project by Q4 2026.
STAFF CONTACT: Seth Garcia, PMP, Interim Director of Capital Projects Seth.Garcia@cityofdenton.com
(940) 349-8938
STAFF TIME TO COMPLETE REPORT: 5 hours
8
9
Friday Report - Council RequestsSummary of RequestCouncil Member Requestor Date Received Staff AssignedDepartmentCommentsStatus1Food service permit requirements at theSenior CenterMayor Pro Tem Meltzer03/21/25Gary PackanParksReferred to staff.2Interfaith Denton Utility AidCouncil Member Beck03/21/25Dustin Sternbeck Marketing and CommunicationReferred to staff.3Street and sidewalk repairsMayor Hudspeth03/12/25Daniel KremerPublic Works -StreetsAwaiting budget andtimeline recommendationsfor improvements.4Fenced-in Public Right of WayCouncil Member Beck03/03/25Scott McDonaldDevelopment ServicesReferred to staff.5Traffic Study Prairie @ ElmCouncil Member Beck02/18/25Farhan Butt, JessicaRobledoPolice Public Works-TrafficFindings are under reviewfinal report available theweek of 03/24/25.6Road Safety Hickory Creek RanchNeighborhoodCouncil Member Holland02/09/25Farhan Butt, JessicaRobledoPolice Public Works-TrafficStaff updated CM. Dataanalysis should becomplete week of 3/3.Findings are under reviewfinal report available theweek of 03/24/25.7Request for Road Safety Audit forUniversity Drive and Malone StreetCouncil Member Beck CouncilMember Byrd Mayor HudspethCouncil Member McGee CouncilMember Holland Mayor Pro TemMeltzer Council Member Jester01/02/25Farhan ButtPublic Works-TrafficData collection iscomplete. Analysis isunderway, anticipateddate of completion3/17/25. Draft report underreview with CMO.8Frequent Power OutagesMayor Hudspeth03/19/25Jerry FielderDMEStaff updated resident.Council updated in03/21/25 Friday Report.9Board Nomination Process Inquiry Council Member Byrd03/19/25Lauren ThodenCSOStaff updated CM.10Inquiry regarding business expo start time Council Member Byrd03/18/25CMOStaff updated the CM.11Frequent Power OutagesMayor Pro Tem Meltzer03/18/25Jerry FielderDMEStaff updated resident.Council updated in03/21/25 Friday Report.12Legislative InquiryMayor Hudspeth03/15/25Kristi FogleCMOStaff updated the Mayor.13Encampment in South DentonCouncil Member Byrd03/14/25Jesse KentCommunity ServicesStaff updated the CM.14Hickory Creek Road Project Costs Inquiries Council Member Holland03/06/25Seth Garcia, Trevor Crain Capital Projects/Engineering/Public Works Staff updated resident.ISR sent to Council inFriday Report.15Two-Minute Pitch: Back-In Parking Council Member Holland03/20/25Cassey OgdenCMOScheduled for April 1Council MeetingPage 1 of 1Exported on March 21, 2025 2:08:11 PM PDT10
Meeting Calendar
City of Denton City Hall
215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
Criteria : Begin Date: 3/24/2025, End Date: 6/27/2025
Date Time Meeting LocationMeeting Body
March 2025
3/24/2025 9:00 AM Public Utilities Board Council Work Session Room
3/24/2025 3:00 PM Development Code Review Committee Development Services Center
3/24/2025 5:30 PM Zoning Board of Adjustment Cancelled
3/25/2025 3:00 PM City Council Council Work Session Room
&
Council Chambers
3/26/2025 10:00 AM Mobility Committee Council Work Session Room
3/26/2025 12:00 PM Tax Increment Reinvestment Zone
Number One Board
Development Service Center
3/26/2025 1:00 PM Civil Service Commission Public Safety Training Center
Room C
3/28/2025 1:00 PM Sustainability Framework Advisory
Committee
Cancelled
April 2025
4/1/2025 11:00 AM City Council Council Work Session Room
&
Council Chambers
4/1/2025 2:00 PM City Council Council Work Session Room
&
Council Chambers
4/3/2025 8:00 AM Agenda Committee Cancelled
4/3/2025 8:30 AM Downtown Economic Development
Committee
Development Service Center
4/3/2025 4:00 PM Public Art Committee Civic Center Community Room
4/7/2025 6:00 PM Parks, Recreation and Beautification
Board
Civic Center Community Room
4/9/2025 11:00 AM Economic Development Partnership
Board
Development Service Center
4/9/2025 3:00 PM Airport Advisory Board Airport Terminal Meeting Room
4/9/2025 5:00 PM Planning and Zoning Commission Council Work Session Room
&
Council Chambers
Page 1City of Denton Printed on 3/20/2025
11
Date Time Meeting LocationMeeting Body
Meeting Calendar continued...
4/10/2025 3:00 PM Health & Building Standards
Commission
Development Service Center
4/11/2025 12:00 PM Community Services Advisory
Committee
Development Service Center
4/14/2025 9:00 AM Public Utilities Board Council Work Session Room
4/14/2025 3:00 PM Development Code Review Committee Development Services Center
4/14/2025 5:30 PM Board of Ethics Council Work Session Room
4/14/2025 5:30 PM Historic Landmark Commission Development Service Center
4/14/2025 5:30 PM Library Board South Branch Library
4/15/2025 2:00 PM City Council Council Work Session Room
&
Council Chambers
4/23/2025 5:00 PM Planning and Zoning Commission Council Work Session Room
&
Council Chambers
4/25/2025 9:00 AM Community Partnership Committee City Council Work Session Room
4/25/2025 1:00 PM Sustainability Framework Advisory
Committee
City Council Work Session Room
4/28/2025 9:00 AM Public Utilities Board Council Work Session Room
4/28/2025 3:00 PM Development Code Review Committee Development Services Center
4/28/2025 5:30 PM Zoning Board of Adjustment Development Service Center
4/30/2025 10:00 AM Mobility Committee Council Work Session Room
May 2025
5/1/2025 8:00 AM Agenda Committee Council Work Session Room
5/1/2025 4:00 PM Public Art Committee Council Work Session Room
5/5/2025 9:00 AM Public Utilities Board Council Work Session Room
5/5/2025 6:00 PM Parks, Recreation and Beautification
Board
Civic Center Community Room
5/6/2025 2:00 PM City Council Council Work Session Room
&
Council Chambers
5/8/2025 3:00 PM Health & Building Standards
Commission
Development Service Center
5/9/2025 12:00 PM Community Services Advisory
Committee
Development Service Center
5/12/2025 3:00 PM Development Code Review Committee Development Services Center
5/12/2025 5:30 PM Board of Ethics Council Work Session Room
5/12/2025 5:30 PM Historic Landmark Commission Development Service Center
Page 2City of Denton Printed on 3/20/2025
12
Date Time Meeting LocationMeeting Body
Meeting Calendar continued...
5/12/2025 5:30 PM Library Board Emily Fowler Central Library
5/13/2025 12:00 PM City Council Council Work Session Room
&
Council Chambers
5/14/2025 10:00 AM Animal Shelter Advisory Committee Animal Services Training Room
5/14/2025 11:00 AM Economic Development Partnership
Board
Development Service Center
Training Rooms
5/14/2025 3:00 PM Airport Advisory Board Airport Terminal Meeting Room
5/14/2025 5:00 PM Planning and Zoning Commission Council Work Session Room
&
Council Chambers
5/15/2025 3:00 PM Committee on Persons with Disabilities Development Service Center
5/16/2025 1:00 PM Bond Oversight Committee Development Service Center
5/19/2025 9:00 AM Public Utilities Board Council Work Session Room
5/19/2025 5:30 PM Zoning Board of Adjustment Development Service Center
5/20/2025 2:00 PM City Council Council Work Session Room
&
Council Chambers
5/23/2025 9:00 AM Community Partnership Committee City Council Work Session Room
5/23/2025 1:00 PM Sustainability Framework Advisory
Committee
City Council Work Session Room
5/28/2025 10:00 AM Mobility Committee Council Work Session Room
5/28/2025 12:00 PM Tax Increment Reinvestment Zone
Number One Board
Development Service Center
5/28/2025 5:00 PM Planning and Zoning Commission Council Work Session Room
&
Council Chambers
June 2025
6/2/2025 6:00 PM Parks, Recreation and Beautification
Board
Civic Center Community Room
6/3/2025 2:00 PM City Council Council Work Session Room
&
Council Chambers
6/5/2025 8:00 AM Agenda Committee Council Work Session Room
6/5/2025 8:30 AM Downtown Economic Development
Committee
Development Service Center
6/9/2025 9:00 AM Public Utilities Board Council Work Session Room
6/9/2025 3:00 PM Development Code Review Committee Development Services Center
6/9/2025 5:30 PM Board of Ethics Council Work Session Room
Page 3City of Denton Printed on 3/20/202513
Date Time Meeting LocationMeeting Body
Meeting Calendar continued...
6/9/2025 5:30 PM Historic Landmark Commission Development Service Center
6/9/2025 5:30 PM Library Board North Branch Library
6/11/2025 11:00 AM Economic Development Partnership
Board
Development Service Center
6/11/2025 3:00 PM Airport Advisory Board Airport Terminal Meeting Room
6/11/2025 5:00 PM Planning and Zoning Commission Council Work Session Room
&
Council Chambers
6/12/2025 3:00 PM Health & Building Standards
Commission
Development Service Center
6/13/2025 12:00 PM Community Services Advisory
Committee
Development Service Center
6/13/2025 5:00 PM City Council Council Work Session Room
&
Council Chambers
6/17/2025 2:00 PM City Council Council Work Session Room
&
Council Chambers
6/23/2025 9:00 AM Public Utilities Board Council Work Session Room
6/23/2025 3:00 PM Development Code Review Committee Development Services Center
6/23/2025 5:30 PM Zoning Board of Adjustment Development Service Center
6/25/2025 10:00 AM Mobility Committee Council Work Session Room
6/25/2025 5:00 PM Planning and Zoning Commission Council Work Session Room
&
Council Chambers
6/27/2025 9:00 AM Community Partnership Committee City Council Work Session Room
6/27/2025 1:00 PM Sustainability Framework Advisory
Committee
City Council Work Session Room
Page 4City of Denton Printed on 3/20/202514
Meeting Date Item Legistar ID Departments Involved Type Estimated Time
A. Overview and Updates - Solid Waste and Recycling Department 24-2603 Solid Waste City Business 0:45
B. Annual Comprehensive Financial Report 24-2537 City Manager's Office City Business 0:30
C. Two Minute Pitch:25-022 City Manager's Office Council Request 0:30
Closed Meeting Item(s): Legal (if any)City Business 0:30
Total Est. Time: 2:15
Other Major Items for Meeting:
A. Construction projects surrounding DISD campuses 25-244 City Manager's Office City Business 0:30
B. Denton ISD's legislative priorties and funding 25-245 City Manager's Office City Business 0:30
C. City of Denton Legislative Priorities 25-503 City Manager's Office City Business 0:30
Closed Meeting Item(s): Legal (if any)City Business 0:30
Total Est. Time: 2:00
Other Major Items for Meeting:
A. Food Trucks 25-561 City Manager's Office City Business 0:30
B. Denton Police Department Annual Update and 2024 Annual Report 25-151 Police Department City Business 0:30
C. Water & Wastewater Resource Planning 25-149 Water/City Manager's Office City Business 1:00
D. Annual Fire Report 25-501 Fire Department City Business 0:30
E. Two Minute Pitch:25-023 City Manager's Office Council Request 0:30
Closed Meeting Item(s): Legal (if any)City Business 0:30
Total Est. Time: 3:30
Other Major Items for Meeting:
A. Remote Participation for P&Z TBD Marketing and Communications Council Request 0:30
B. Homelessness Response Audit 25-337 Internal Audit City Business 0:30
C. Homelessness Initiative Update Part 2 24-2043 City Manager's Office City Business 1:00
D. Community Shelter Update TBD City Manager's Office City Business 1:00
E. Two Minute Pitch:25-024 City Manager's Office Council Request 0:30
Closed Meeting Item(s): Legal (if any)City Business 0:30
Total Est. Time: 4:00
Other Major Items for Meeting:
A. Financial Policy Discussion 25-241 Finance City Business 1:00
B. Expiring Incentives 25-490 Economic Development Council Request 0:30
C. State Legislative Session Update TBD City Manager's Office City Business 0:30
D. Two Minute Pitch:25-025 City Manager's Office Council Request 0:30
Closed Meeting Item(s): Legal (if any)City Business 0:30
Total Est. Time: 3:00
Other Major Items for Meeting:
Closed Meeting Item(s): Legal (if any)City Business 0:30
Total Est. Time: 0:30
Other Major Items for Meeting:
A. Audit of Recreation Facility Operations 25-339 Internal Audit City Business 0:15
B. Audit of Parks Management and Planning 25-340 Internal Audit City Business 0:30
C. Animal Services Euthanasia Policy and Schedule of Fees TBD Animal Services City Business 1:00
E. Two Minute Pitch:25-026 City Manager's Office Council Request 0:30
Closed Meeting Item(s): Legal (if any)City Business 0:30
Total Est. Time: 2:30
Other Major Items for Meeting:
A. City Council Committee Assignments TBD City Secretary's Office City Business 0:30
B. Denton Renewable Resource Plan 24-1910 Denton Municipal Electric City Business 0:45
C. Two Minute Pitch:25-027 City Manager's Office Council Request 0:30
Closed Meeting Item(s): Legal (if any)City Business 0:30
Total Est. Time: 2:15
Other Major Items for Meeting:
A. Audit of Public Works Maintenance 25-338 Internal Audit City Business 0:30
B. Countywide Vote Centers TBD City Secretary's Office Council Request 0:30
C. Mission, Vision, and Rebranding Initiative TBD Marketing City Business 0:45
D. Climate Action Plan Update 25-421 Environmental Services City Business 0:45
E. Legislative Session Recap TBD City Manager's Office City Business 0:30
F. Boards and Commissions Citizen Nominations TBD City Secretary's Office City Business 0:30
G. Two Minute Pitch:25-028 City Manager's Office Council Request 0:30
Closed Meeting Item(s): Legal (if any)City Business 0:30
Total Est. Time: 4:30
Other Major Items for Meeting:
A. Capital Improvement Program Fiscal Year 2025-2026 24-2617 Finance City Business TBD
B. Two Minute Pitch:25-029 City Manager's Office Council Request 0:30
Closed Meeting Item(s): Legal (if any)City Business 0:30
Total Est. Time: 1:00
Other Major Items for Meeting:
A. Utility Budgets and Rates Fiscal Year 2025-2026 24-2618 Finance City Business TBD
B. Two Minute Pitch:25-030 City Manager's Office Council Request 0:30
Closed Meeting Item(s): Legal (if any)City Business 0:30
Total Est. Time: 1:00
Other Major Items for Meeting:
Item Date Approved Department Next Step Requestor
Board of Ethics develop guidance for interactions with external partners 6/18/2024 Internal Audit Work Session CM Beck
Amending master plans to renovate Civic Center Pool 10/15/2024 Parks & Recreation Informal Staff Report CM Beck
Changes to the building code to make new homes EV and solar ready 11/19/2024 Development Services Informal Staff Report CM McGee
Rooftop and wall gardens and solar panels on City buildings 12/3/2024 Facilities Management Informal Staff Report CM Beck
Fair Chance Hiring 2/4/2025 City Manager's Office Informal Staff Report CM McGee
July 15
Work Session (@2:00 p.m.)
Regular Called Meeting (@6:30 p.m.)
July 22
Work Session (@2:00 p.m.)
Special Called Meeting (Upon Conclusion of the
Work Session)
April 1
Joint Meeting with Denton ISD (@11:00 a.m.)
April 15
Work Session (@2:00 p.m.)
Regular Called Meeting (@6:30 p.m.)
Tentative Work Session Topics and Meeting Information
Updated: March 21, 2025
April 1
Work Session (@2:00 p.m.)
Regular Called Meeting (@6:30 p.m.)
May 6
Work Session (@2:00 p.m.)
Regular Called Meeting (@6:30 p.m.)
June 3
Work Session (@2:00 p.m.)
Regular Called Meeting (@6:30 p.m.)
Approved Council Pitches to be Scheduled
May 13
Special Called Meeting - Canvassing (@12:00
p.m.)
May 20
Work Session (@2:00 p.m.)
Regular Called Meeting (@6:30 p.m.)
March 25
Work Session (@3:00 p.m.)
Special Called Meeting (Upon conclusion of the
Work Session)
Council Priorities and Significant Work Plan Items
to be Scheduled
June 17
Work Session (@2:00 p.m.)
Regular Called Meeting (@6:30 p.m.)
*This is for planning purposes only. Dates are subject to change.15
1 Street Closure Report: Upcoming ClosuresSCR Mar 24th- 30thStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact Closure Type1Austin St N (208)Pecan St WIntersection03/31/25 04/25/25 ADA / Sidewalk RepairStreetsRoy San MiguelLane Closure2Hialeah Dr (4200)Vineland AveIntersection04/07/25 05/02/25 Street Panel / ADA / Sidewalk RepairStreetsRoy San MiguelLane Closure3Hollister Ln (1900)Fanitia PlIntersection04/07/25 05/02/25 ADA / Sidewalk RepairStreetsRoy San MiguelLane Closure4Oak St E (109)Austin St NLocust St N03/31/25 04/25/25 Sidewalk /Curb RepairStreetsRoy San MiguelLane Closure5Precision DrAirport RdUNT Library Annex04/01/25 07/31/25 ReconstructionEngineering OtherGio PineiroFull ClosurePage 1 of 1Exported on March 21, 2025 10:11:35 AM CDT16
2 Street Closure Report: Current ClosuresStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact Closure Type1Aileen StPanhandle StBroadway St09/27/24 04/30/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure2Audra LnStockton StMockingbird Ln02/24/25 04/18/25 Paving new addition street laneon Audra Lane and replacingstreet panel on existingroadway where 8-inch water tapwas performed.Private Development PublicWorks InspectionsZabdiel MotaLane Closure3Audra LnStockton StMockingbird Ln07/29/24 05/09/25 Connection new storm drainageto existing City of Dentondrainage.Private DevelopmentZabdiel MotaLane Closure4Ave ACollins StEagle Dr10/08/24 04/30/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure5Ave AEagle DrHighland St02/03/25 07/01/25 Utility installations andpavement replacement.EngineeringScott FettigRolling Closure6Ave BFannin StMargie St11/22/24 04/30/25 Pavement replacement EngineeringScott FettigFull Closure7Ave CEagle DrHighland St08/26/24 04/30/25 Pavement replacement. EngineeringScott FettigFull Closure8Ave GPrairie StLousie St03/13/25 05/23/25 Utility installations andpavement replacementEngineeringMegan DavidsonFull Closure9Bell Ave N (3317)Locust St NHolly Creek Rd03/03/25 04/11/25 Curb Gutter / Sidewalk Repair StreetsRoy San MiguelLane Closure10Bernard StLindsey StFannin St08/26/24 04/30/25 Utility installations andpavement replacement.EngineeringScott FettigRolling Closure11Bonnie Brae StUniversity Dr (Hwy 380)Elm St N03/10/25 04/04/25 Contractor will be preparing theright-of-way by cutting down thetrees that will be removed towiden Bonnie BraeEngineeringJesus PerezRolling Closure12Bonnie Brae StFM1515Walt Parker Dr01/06/25 06/30/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure13Bonnie Brae St NOak StHickory St02/10/25 04/05/25 Concrete poles install on thatcorner for DMEPublic Works Inspections John CantuLane Closure14Clover LnRobinwood LnGlenwood Ln11/12/24 05/18/25 Full Road Reconstruction EngineeringSheldon GatewoodFull Closure15Collins StAve ABernard St08/26/24 04/30/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure16Congress StPonder AveCoit St02/03/25 07/01/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure17Crescent StCarroll BlvdBolivar St01/24/25 07/01/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure18Duncan StSmith StKerley St02/21/25 03/28/25 Water Utility Line Repairs -Repairing AsphaltPublic Works Inspections Kirk WinterLane Closure19Eagle DrAve CAve A03/17/25 04/18/25 A Manhole is being installed,undermining of Eagle hasbegan and it is becoming asafety issuePublic Works Inspections Collin ColeLane Closure20Emery StAlice StDead End (West of Fulton)02/03/25 07/01/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure21Fannin StAve AAve B12/09/24 03/28/25 Storm Drain being installed Public Works Inspections Collin ColeLane Closure22Fulton StCordell StEmery St02/03/25 07/01/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure23Hickory Creek RdRiverpass DrFM 183003/13/23 12/31/25 Bridge InstallationEngineeringTracy BeckFull Closure24Hill StSmith StMill St02/21/25 03/28/25 Water Utility tie-inPublic Works Inspections Kirk WinterLane Closure25Hillcrest StPanhandle StCrescent St12/27/23 04/30/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure26Houston PlThomas StBradley St09/27/24 03/31/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure27Jim Christal & Masch Branch Western BlvdMasch Branch03/07/25 04/04/25 Adding 2 Lanes E/W on JimChristal: Adding a turn Lane onMasch BranchPublic Works Inspections Kirk WinterLane Closure28Kenwood StWilderness StFox Hollow11/18/24 03/28/25 Reconstruction of the road curband gutter mill subgradestabilizationStreetsJesus RodriguezFull Closure29Lake Side CtLake Country DrCul v Sac03/03/25 04/11/25 Sidewalk RepairStreetsRoy San MiguelLane Closure30Margie StAve AAve B11/01/24 03/31/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure31Marietta StOak St WScripture St09/27/24 03/31/25 Utility installations andpavement replacement.EngineeringScott FettigFull ClosurePage 1 of 2Exported on March 21, 2025 10:12:14 AM CDT17
Street/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact Closure Type32Morse StLoop 288Mayhill Rd12/02/24 06/27/25 Water Line Replacement andRoad ReconstructionPublic Works InspectionsStreets WaterKristine StewartLane Closure33Mounts AveCongress St WHaynes St03/21/25 06/27/25 Utility installations andpavement replacementEngineeringMegan DavidsonFull Closure34Mulberry StWelch StBernard St11/29/24 03/31/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure35Mulberry StElm StCarroll Blvd03/17/25 04/14/25 Water/Wastewater connections Public Works Inspections Stephany TrammellFull Closure36Nautical LnHickory Creek RdOcean Dr01/02/25 03/28/25 Water and Storm line tie ins Private DevelopmentGavin PetnerLane Closure37Ocean DrAtlantic DrNautical Ln03/14/25 04/15/25 Sanitary Sewer installPrivate DevelopmentGavin PetnerFull Closure38Panhandle StEctor StAileen St09/27/24 03/31/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure39Pinto Dr (2820)Paint Drat Intersection02/24/25 03/28/25 Street Panels and SidewalkRepairStreetsRoy San MiguelLane Closure40Prairie StWelch StBernard St03/13/25 05/23/25 Utility installationsEngineeringMegan DavidsonFull Closure41Riney RdBonnie Brae StHardaway Rd03/08/25 04/19/25 Contractor to install 12-inchwaterline to provide water to thenew DISD elementary schoolEngineeringJesus PerezFull Closure42Robinwood LnEmerson LnLive Oak St11/12/24 05/16/25 Full Road Reconstruction EngineeringSheldon GatewoodFull Closure43Robinwood LnLive OakKayewood Dr01/27/25 06/30/25 Road reconstruction (Millingand C/G Removal, Stabilization)EngineeringSheldon GatewoodFull Closure44Scripture StJagoe StPonder St03/04/25 10/17/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure45Spur CtLake Country DrCul v Sac03/03/25 04/11/25 Sidewalk RepairStreetsRoy San MiguelLane Closure46Sunset StUniversity Dr WAnna St01/20/25 04/30/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure47Thomas StPanhandle StEmery St10/11/24 03/31/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure48Unicorn Lake BlvdState School RdWind River Ln12/17/24 03/31/25 Water and Sanitary Sewer tieinsPrivate DevelopmentGavin PetnerLane Closure49Welch StHighland StHickory St08/26/24 04/30/25 Utility installations andpavement replacement.EngineeringScott FettigRolling Closure50Welch StEagle DrHighland St03/13/25 05/30/25 Utility installations andpavement replacementEngineeringMegan DavidsonFull Closure51Welch StChestnut StMulberry St02/03/25 07/01/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure52Welch St SEagle DrHickory St06/03/24 05/31/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure53Westway StAnna StBolivar St01/24/25 05/01/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure54Willowwood StWestwood DrLeslie St03/10/25 04/14/25 Sanitary sewer, water andstorm sewer installPrivate DevelopmentGavin PetnerLane ClosurePage 2 of 2Exported on March 21, 2025 10:12:14 AM CDT18
3 Street Closure Report: Completed ClosuresStreet/ IntersectionFromToClosure StartDateClosure EndDateDescriptionDepartmentDepartment Contact Closure Type1Bonnie Brae StBirch Grove BendVintage Blvd01/24/25 02/21/25 pavement removal andinfrastructure installationPublic Works Inspections Kirk WinterLane Closure2Bonnie Brae StStella StOak St W03/03/25 03/21/25 DME Sub Station work alongBonnie BraePublic Works Inspections Collin ColeLane Closure3Eagle DrCentral AveAve A02/17/25 02/28/25 Utility installations andpavement replacement.EngineeringScott FettigFull Closure4Emerald Trace DrShagbank DrRidgehurst Ln01/24/25 02/21/25 pavement removal andinfrastructure installationPublic Works Inspections Kirk WinterFull Closure5Evening Wind RdBishop Pine RdDessert Willow01/13/25 03/21/25 Concrete Panels and SideWalkRepairStreetsRoy San MiguelLane Closure6Hidden Path Ln (7808) White Dove LnMontecito Dr01/27/25 03/14/25 Concrete Panel and SidewalkRepairStreetsRoy San MiguelLane Closure7Ridgehurst LnBonnie Brae StEmerald Trace Dr01/24/25 02/21/25 pavement removal andinfrastructure installationPublic Works Inspections Kirk WinterFull Closure8Shagbank DrHomebeam StEmerald Trace Dr01/24/25 02/21/25 pavement removal andinfrastructure installationPublic Works Inspections Kirk WinterFull Closure9Walnut St ELocust St SAustin St S02/25/25 02/25/25 Crane replacing HVAC on WellsFargo buildingOtherPatrick NunleyFull Closure10Withers StVine StBell Ave02/28/25 03/03/25 Valley Gutter repairOtherAlexander CervantesFull ClosurePage 1 of 1Exported on March 21, 2025 10:12:41 AM CDT19