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25 March Agenda Questions and Responses 25 March Agenda Questions and Responses smartsheet IE►�•�1 A Question/Comment - .. - 03/23/25 Council Member Jester Work Session A ID 24-2603 Solid Waste&Recylcing Recycling Cart Auditing Program:Residential Contamination Map. What Residential Recycling Contamination is trash or any other recyclable is meant by"contamination"here? material that is not accepted by our program. More information SWR Program Improvements:Move ASL collection of yard Waste.What is about acceptable items for recycling can be found 1 ALS? (https://www.cityofdenton.com/DocumentCenter/View/793/Residenti a- ecyc ing- a erence- ard). Automated bi e Loader i is e type ot truck,with the arm,that would service your garbage and recycling. 03/23/25 Mayor Hudspeth Work Session A ID 24-2603 Solid Waste&Recylcing Please put slides 2-7 on one page,so that I can better see the numbers at Improvements to the City of Denton Landfill Scale House are the same time.Please provide an update on landfill entrance wait time. ongoing and estimated completion remains mid-April 2025. In the Does staff suggestion on how to help private land owners with cost to interim we are more actively working with incoming traffic to 2 clean encampments? minimize wait times and improve access through the temporary facility.Community Services is currently evaluating programs for encampment clean up and will provide an update during the April 15 Work Session on homelessness. 03/23/25 Council Member Jester Work Session B ID 24-2537 Finance How are we forecasting expected revenue for budgeting purposes? Why Revenue forecasts,based on historical data and adjusted for the decrease in the General Fund when profits increased? Why the anticipated conditions,were$6.2 million below projections.This increase in spending v.increase in revenue? variance resulted primarily from development timing,reduced utility 3 revenues impacting franchise fees,and the lingering effects of a prior EMS billing provider's data breach,which limited charity care reimbursement.Expenses remained aligned with the approved budget 4 03/23/25 Council Member Jester Work Session B ID 24-2537 Finance Rayzor Ranch paragraph page v.What is the difference in the"65 single This is a typo.Thanks for catching this,we will get it updated. family homes v. 1 single-family homes"?Is this a typo? 03/23/25 Council Member Jester Work Session B ID 24-2537 Finance Management's Discussion and Analysis,page 14 The Loop 288 Property is Denton's Community Shelter.The 5 What is the Loop 288 Property property was capitalized in fiscal year 2023-24 and added as a fixed asset. 6 03/23/25 Council Member Jester Work Session B ID 24-2537 Finance Is there a breakdown of Franchise Fees I missed? The document summarizes the total revenue,but does not include a breakdown of franchise fees by provider. 03/23/25 Council Member Jester Work Session B ID 24-2537 Finance How do we make money on transfers out for governmental activities? Transfers represent transactions designed to be cost-neutral,often based on allocation models for goods or services or to fund a 7 portion of a capital project.Examples include departmental allocations for technology support and equipment,or payments for vehicle maintenance. 03/23/25 Mayor Hudspeth Consent B ID 25-077 CSO Can she serve on both P&Z and this board? Yes.Ordinance 21-647 states the Development Code Review Committee"shall be composed of(6)voting members:three(3)City Councilmembers and three(3)Planning and Zoning 8 Commissioners."Therefore,membership on the Planning and Zoning Commission is a prerequisite to membership on the Development Code Review Committee(if you are not an elected City Council Member). 03/24/25 Council Member Beck Consent H ID 25-510 Solid Waste&Recylcing Did the 2020 Contract not cover 5 years of service?Please describe why At the service level anticipated in 2020,the contract did cover 5 our NTE of$500K did not cover the services and replacements, years of service. Since implementation,we have added 9 necessitating an additional$125K? approximately 10 licenses to the contract,and we have realized a higher than anticipated replacement rate for the purchsed tablets necessitating the contract increase. 03/24/25 Council Member Beck Consent I ID 25-511 Capital Projects Do I understand correctly,that staff approved the modifications due to The initial contingency funds were depleted due to unmapped,aging 10 unforeseen sub surface challenges,that they used the prior contingency of infrastructure requiring unexpected utility replacements.This final $568K,and staff is requesting an additional$545K for future needs? contingency request covers the remaining project costs,including a pending contractor claim 03/24/25 Council Member Beck Consent J ID 25-513 Capital Projects How is Hayes able to complete the work at 1/4 the cost of the other bids? Staff reviewed the bid's unit prices and found them consistent with Does this disparity in pricing not raise concerns? current market rates and recent bid comparisons.The higher bids 11 contained significant markups due to subcontracting and low-volume work.Municipal references provided by the contractor yielded positive feedback. 03/24/25 Council Member Beck Consent K ID 25-514 Police What are the limitations on historical geospatial crime mapping?When There are two types of crime mapping data.One is for public,and crime metrics for a region are requested by council or the public,is this another one is for law enforcement only.The public crime mapping software used to fulfill those requests? site fulfills any public general interest about the crime activities for 12 an area,a community,or the entire city.There are a few limitations on historical crime mapping data such as the earliest year of the data is year of 2014.Another limitation is the map browser can only display up to 500 incidents at once,but the data grid provides the full data set based on the search criteria. 03/24/25 Council Member Beck Consent O ID 25-518 Finance The cost savings of this contract versus pay-as-needed is unclear.Could The cost savings from the Home Depot cooperative is challenging, staff indicate the expected savings? as staff utilize P-Cards for on-demand purchases of small tools and 13 equipment.The'not-to-exceed'amount enables continued use of Home Depot while adhering to Local Government Code Chapter 2necessary 52.With annual City expenditures near$200,000,approval is for purchases over$50,000 Exported on March 24,2025 3:55:43 PM PDT Page 1 of 2 Date Submitted By •- Item Item Number -•, • • Response 3/24/25 Council Member Beck Public Hearing B Z25-0001 a Development Services Will the townhomes be for purchase or rent?The 2.3 ac of clustered tree The site plan included in the applicant's project narrative is retention out of 8.4 ac is only 27%retention(though clustered retention is conceptual and should not be used as a decision-making factor in a plus).Does this estimate represent the retention accurately and if so, the proposed rezoning.This drawing was included for informational how will the difference be made up?With the widening of Mingo purposes only,and staff has not done a compete technical review anticipated on the north side,what happens to the landscaping and since this drawing could change. Questions are addressed below in sidewalks in the applicants'narrative?Fiscal Impacts:What's causing the the order asked. bulks of the net negative?How would this change for other housing types? Regarding if the townhomes will be for purchase or rent,at this time, it is staff's understanding that it could be either. With exception of short-term rentals,the city does not regulate longterm rental of properties. City Council is welcome to ask the applicant. Required tree preservation is based on total inches of protected tree species,not tree-covered area.Tree preservation is reviewed with the zoning compliance plan(site plan).The site will be required to comply with tree preservation requirements set forth in the DDC. This will be reviewed from compliance at such time when the zoning compliance plan and tree preservation plan is submitted for review and approval. 14 Sidewalks will be required on the north side of Mingo as called for in the Mobility Plan,and the appropriate amount of right-of-way will be purchased by the City or dedicated by the developer,depending on which project comes first. No development plans have been submitted at this time except for this rezoning. Landscaping along the right-of-way will be required to comply with the DDC requirements for street trees and right-of-way screening. This will be reviewed at such time when the zoning compliance plan is submitted. As noted in the Staff Analysis,low-density residential development is typically not anticipated to have net positive fiscal impact on the City.Property taxes collected for lower density residential development typically does not outweigh the cost of providing residential services.Per the DDC,townhome development is capped at the same number of single-family units that could be developed;therefore,it is anticipated that all housing types permitted in R6 zoning would result in a similar fiscal impact to the City. 3/24/25 Council Member Beck Consent A ID 25-512 DME What happens if our schedule gets delayed or we otherwise do not The substation projects included in this contract are essential for upgrade these substations in a timely fashion?How will services and system reliability and for serving new customers.Not completing 15 future costs be impacted? these projects could negatively impact customer reliability and the transmission system reliability in the future.If these projects are delayed then we expect the cost to increase.Cost increases are allowed in the contract through escalation language. 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