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2025-053 Council Member Committee Appointment Process June 6,2025 Report No. 2025-053 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: City Council Member Committee Appointment Process EXECUTIVE SUMMARY: The appointment of City Council Members to internal Council Committees and to other internal and external committees and boards occurs during the summer after each municipal election. Internal Council Committees consist only of Denton City Council Members. City Council Members also can serve on other internal committees and boards that include participation of residents from the community. Finally, City Council Members may be appointed to external boards which operate on a regional level, generally incorporating members from the county, surrounding cities and towns, as well as members of the relevant business community and the residents for which the board was formed to serve. Council appointments to internal and external committees are anticipated to be considered on the July 15, 2025, City Council agenda. BACKGROUND: Participation by Council Members in City Council Committees supports the development of City policy and provides an opportunity for issues to be evaluated prior to consideration by the full Council. Additionally, Council Member representation on other standing, ad-hoc, and/or external bodies ensures the voice of the City of Denton is heard by external organizations. Committee membership assignments are updated annually by the Mayor and City Council to allow for participation by new Council Members and to adjust participation if required. DISCUSSION: The appointment of City Council Members to internal Council Committees and to the committees and boards of external organizations occurs during the summer after each municipal election. City Council Committees The City Council maintains three City Council Committees — the Agenda Committee, the Committee on the Environment, and the Community Partnership Committee. Agenda Committee membership is not appointed but permanently consists of the Mayor,Mayor Pro-Tem,and the City Manager. The Committee on the Environment meets as needed to review, discuss, and consider environmental issues as well as any other matters delegated to the Committee by the Council, and make recommendations to the Council. The Community Partnership Committee monitors allocation and use of hotel occupancy tax and sponsorship funds to ensure the funds are used for proper purposes. The mayor is vested with the authority to nominate Council Members to the Committee on the Environment with the full Council confirming those nominations by vote. For the Community June 6,2025 Report No. 2025-053 Partnership Committee, any City Council member may provide a nomination to be voted on by the full Council. Consideration of Council Committee nominations is currently scheduled for the July 15, 2025, City Council meeting. Other Committee Appointments: The Council also appoints members of its body to over a dozen other standing, ad hoc, and/or external committees. Attached to this report is a listing of committees with seats that will be available for appointment, the nominating and appointing authority, and other relevant information. Staff requests that Council Members please review the current assignments and notify the City Secretary by Friday, June 13, 2025 which bodies they are interested in serving on. At the June 17, 2025, Work Session, staff will seek Council direction on which nominations to bring forward for formal appointment at the July 15, 2025, City Council meeting. For those committees where terms are not completed until later in the summer or fall,appointments will not be effective until the end of the current term. Your prompt response in identifying any desired assignments is appreciated. ATTACHMENTS: 1. Current Council Member Committee Assignments and Expected Vacancies STAFF CONTACT: Lauren Thoden City Secretary lauren.thoden@cityofdenton.com (940) 349-8309 REOUESTOR: Staff Initiated STAFF TIME TO COMPLETE REPORT: 6 hours PARTICIPATING DEPARTMENTS: City Secretary's Office 2025-2026 Current Council Member Committee Assignments and Expected Vacancies (Open seats available for nomination are noted by a blank line) APPOINTING AVAILABLECURRENT SEATS COUNCIL • • - EXPIRATION (GOVERNANCE) MEMBERS FOR APPOINTMENT Beck Mayor;Council Confirms Appointments made after Committee on the Environment McGee Nominations by Mayor (Resolution) Holland each election cycle Holland Community Partnership Committee* Mayor;Council Byrd Appointments made after (Resolution) each election cycle Jester At least two members who serve on the Community Partnership Committee must also serve on the Discover Denton Advisory Board COUNCIL COMMITTEE APPOINTING AUTHORITY ADDITIONAL CURRENT MEMBERSJI,:RM EXPIRATION L JM • • Agenda Committee City Code of Ordinances Must be the Mayor, Mayor Hudspeth None Mayor Pro Tern election Pro Tem, and City Manager Meltzer will determine new City Manager member APPOINTING COMMITTEESCURRENT SEATS AVAILABLE INTERNAL •. EXPIRATION MEMBERS FOR APPOINTMENT (GOVERNANCE) I Mayor;Council Byrd Appointments made after Mobility Committee Beck (Resolution) each election cycle Holland Beck Development Code Review Committee Mayor;Council Byrd August 31,2025 (Resolution) Meltzer Council Committee Assignments-Page 2 of 2 APPOINTING ADDITIONAL REQUIREMENTSECONOMIC DEVELOPMENT COMMITTEES AUTHORITY • • APPOINTMENT City Council Must be elected officials; Hudspeth 2025 Mayor termed out Economic Development Partnership Board** (Resolution) separate appointment Meltzer 2026 Both seats open process Tax Increment Reinvestment Zone Number One Board City Council Must be elected officials; Byrd 2025 CM Byrd eligible for (Downtown TIRZ) (Resolution) separate appointment process Beck 2026 reappointment ; ■ Tax Increment Reinvestment Zone Number 2 Board City Council Must be elected officials Hudspeth 2025 Mayor termed out (West Park)** (Resolution) separate appointment Meltzer 2026 Both seats open process **All members of the Economic Development Partnership Board must also serve on the Tax Increment Reinvestment Zone No.2 Board APPOINTING AUTHORITYOTHER BODIES ADDITIONAL REQUIREMENTS CURRENT MEMBERS TERM EXPIRATION NOTES • FOR APPOINTMENT Mayor Hudspeth Mayor may Dallas Regional Mobility Coalition (Dallas Regional Mobility Coalition Must be the Mayor or another elected Alternate- None choose Alternate, official must be elected Bylaws) VACANT official Must be 3 elected officials City Council (*Note: Mayor is automatically Byrd1 Sept.30,2025 Discover Denton Advisory Board* (Discover Denton Advisory Board member,-the 3rd seat shown vacant is Holland 1 Sept.30,2025 Policy&Guidelines) left vacant in order to not have a quorum VACANT Sept.30,2025 of the Council on this board.) Member and Proxy appointment required Hudspeth Sept.30,2025 North Texas Commission City Council City Manager annually Sept.30,2025 (Proxy) Council Committee Assignments—Page 3 of 3 NoAction1 1 lk E •1 L11 • JA •- (GOVERNANCIJ AVAILABLE FOR NOTES WPOINTMENT Denton County Behavioral Health Leadership Team City Council May be an elected official,senior Hudspeth June 30,2026 (Denton County Behavioral staff,executive,or community Frank Dixon N/A Staff Member/CMO Health Leadership Team Bylaws) member Denton County Housing and Homelessness Leadership City Council May be an elected official,senior Team (Denton County Homelessness staff,executive,or community Hudspeth June 9,2026 Leadership Team Bylaws) member Jesse Kent N/A Staff Member/CMO Denton County Workforce Success Leadership Team City Council (Denton County Workforce May be an elected official,senior Success Leadership Team staff,executive,or community Byrd June 30,2026 Bylaws) member NoActionRequired EXTERNAL BODIES APPOINTING AUTHORITY ADDITIONAL CURRENT MEMBERS TERM EXPIRATIONNOTES 1REQUIREMENTS_.m_ M& Lake Ray Roberts P&Z State Code Must be Mayor Hudspeth None Commission Denton County Transportation City Council May be an elected official, Alison Maguire Nov. 12,2025 City Secretary to bring forward for Council Authority(DCTA) (Texas Transportation Code) senior staff,executive,or Patrick Smith(Alt.) Nov. 12,2025 consideration in September 2025 community member City Council May be an elected official, Denton Community Shelter(Loop (Denton Community Shelter Advisory senior staff,executive,or Byrd April 30,2026 288)Advisory Board Board Bylaws) community member Beck April 30,2026 City Council Jester June 30,2026 Regional Transportation Council (Regional Transportation Council Must be an elected official Hudspeth(Alt.) June 30,2026 Bylaws)