1999-283AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH CARTER & BURGESS, INC TO PROVIDE PROFESSIONAL
SERVICES FOR PARKS AND RECREATION MASTER PLAN AND RELATED SERVICES
AS SET FORTH IN THE CONTRACT, PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR, AND PROVIDING AN EFFECTIVE DATE (PROFESSIONAL SERVICES
AGREEMENT (PSA) 2413 - PARKS AND RECREATION MASTER PLAN AWARDED TO
CARTER & BURGESS, INC IN THE AMOUNT OF $64,870)
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Manager is hereby authorized to enter into a professional service
contract with Carter & Burgess, Inc for the Parks and Recreation Master Plan, a copy of whmh ~s
attached hereto and incorporated by reference herein
SECTION II That the City Manager is authorized to expend funds as required by the
attached contract
SECTION III That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this the day of
JAC~/LLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
PSAf241~ - CONTRACTUAL FOR PROFESSIONAL SERVICES ORDINANCE
PROFESSIONAL SERVICES AGREEMENT
FOR PARKS, RECREATION & OPEN SPACE PLAN
STATE OF TEXAS
COUNTY OF DENTON §
THIS AGREEMENT ~s made and entered into as of the ~/--~/ day of
, 19 ~t~ , by and between the City of Denton, Texas, a Texas mumctpal
s pnnclpal office at 215 East McKlnney Street, Denton, Denton County,
Texas 76201, hereinafter called "OWNER" and Carter & Burgess, Inc, wtth its corporate office
at 3880 Hulen Street tn Fort Worth, Texas 76107-7254, hereinafter called "CONSULTANT,"
actmg hereto, by and through their duly authorized representatives
WITNESSETH, that m conslderat~on of the covenants and agreements heretn contamed,
the part,es hereto do mutually agree as follows
ARTICLE I
EMPLOYMENT OF CONSULTANT
The OWNER hereby contracts wtth the CONSULTANT, as an tndependent contractor,
and the CONSULTANT hereby agrees to perform the services here~n ~n cormectlon with the
Project as stated in the sections to follow, w~th dthgence and m accordance w~th the highest
professional standards customarily obtained for such services tn the State of Texas The
professional services set out herein are in connection w~th the following described pro3 ect
The ProJect shall include, wtthout hm~tat~on, professtonal planning and landscape
archttectural destgn services for the preparatton of a comprehenstve parks, recreation and
open space master plan for the CtO~ of Denton, including proposed mobdtty/trad hnkages, as
described more specifically tn Exhtbtt A
ARTICLE II
SCOPE OF SERVICES
The CONSULTANT shall perform the followtng services in a professional manner
A
The CONSULTANT shall perform all those servtces as necessary and as described in the
OWNER's Request for Proposal, which ~s attached hereto and made a part hereof as
Exhibit "A" as tfwntten word for word herein
B
To perform all those servmes set forth m CONSULTANT's Proposal dated August 10,
1999, whmh proposal is attached hereto and made a part hereof as Exhibit "B" as if
written word for word here~n
C
If there xs any conflict between the terms of thts Agreement and the exhibits attached to
thts Agreement, the terms and con&tlons of th~s Agreement will control over the terms
and conditions of the attached exhibits or task orders
ARTICLE III
ADDITIONAL SERVICES
Ad&t~onal services to be performed by the CONSULTANT, ff authorized by the
OWNER, which are not ~ncluded in the above-described Basic Servmes, are described as
follows
A
Dunng the course of the ProJect, as requested by OWNER, the CONSULTANT will be
avmlable to accompany OWNER's personnel when meeting wtth the Texas Natural
Resource Conservatxon Commmslon, U S Environmental Protection Agency, or other
regulatory agencies The CONSULTANT will assist OWNER's personnel on an as-
needed bas~s m prepanng compliance schedules, progress reports, and prowdlng general
technical support for the OWNER's compliance efforts
B
Assxstlng OWNER or contractor in the defense or prosecution of ht~gatlon m connection
with or ~n adrhtlon to those services contemplated by th~s Agreement Such services, ff
any, shall be furnished by CONSULTANT on a fee basis negotmted by the respective
parties outside of and in ad&t~on to th~s Agreement
C Sampling, testing, or analysis beyond that specffically ~ncluded in Basic Serwces
D
Preparing cop~es of computer aided drafting (CAD) electronic data bases, drawings, or
files for the OWNER's use ~n a future CAD system
E
Prepanng applications and supporting documents for government grants, loans, or
planmng advances and provl&ng data for detailed apphcat~ons
F
Appeanng before regulatory agencies or courts as an expert w~tness m any litigation w~th
third parties or condemnation proceedings anstng from the development or construction
of the Project, including the preparation of eng~neenng data and reports for assistance to
the OWNER
G
Providing geotechmcal investigations for the site, lnclu&ng soil borings, related analyses,
and recommendations
ARTICLE IV
PERIOD OF SERVICE
This Agreement shall become effective upon execution of this Agreement by the
OWNER and the CONSULTANT and upon ~ssue of a notme to proceed by the OWNER, and
shall remmn ~n force for the period which may reasonably be reqmred for the completion of the
Page 2
ProJect, including Additional Services, if any, and any required extensions approved by the
OWNER Thru Agreement may be sooner terminated in accordance with the provisions hereof
Time is of the essence in this Agreement The CONSULTANT shall make all reasonable efforts
to complete the servmes set forth herem as expeditiously as possible and to meet the schedule
established by the OWNER, acting through ~ts City Manager or h~s designee
ARTICLE V
COMPENSATION
A COMPENSATION TERMS
"Subcontract Expense" ~s defined as expenses ~ncurred by the CONSULTANT ~n
employment of others ~n outside firms for servmes ~n the nature of N/A
"D~rect Non-Labor Expense" lS defined as that expense for any assignment
incurred by the CONSULTANT for supphes, transportation and eqmpment,
travel, communications, subsistence, and lodging away from home, and s~mtlar
mmdental expenses ~n connection w~th that assignment
B
BILLING AND PAYMENT For and in consideration of the professional services to be
performed by the CONSULTANT herein, the OWNER agrees to pay, based on the cost
estimate detml at an hourly rate shown m Exhibit "C" which is attached hereto and made
a part of this Agreement as if written word for word hereto, a total fee, including
reimbursement for direct non-labor expenses not to exceed $64,8 70
Partml payments to the CONSULTANT will be made on the bas~s of detailed monthly
statements rendered to and approved by the OWNER through ~ts C~ty Manager or h~s
designee, however, under no circumstances shall any monthly statement for services
exceed the value of the work performed at the time a statement ~s rendered The
OWNER may withhold the final five percent (5%) of the contract amount untd
completion of the Project
Nothing contaned m this Article shall require the OWNER to pay for any work which is
unsatisfactory, as reasonably determined by the C~ty Manager or his designee, or which is
not submitted m compliance with the terms of this Agreement The OWNER shall not be
reqmred to make any payments to the CONSULTANT when the CONSULTANT is m
default under this Agreement
It is specffically understood and agreed that the CONSULTANT shall not be authorized
to undertake any work pursuant to this Agreement which would reqmre addttlonal
payments by the OWNER for any charge, expense, or reimbursement above the
maxlmtun not to exceed fee as stated, without first having obtatned written authorization
from the OWNER The CONSULTANT shall not proceed to perform the services hsted
in Article III "Adthtlonal Services," without obtmnlng prior wmten authorization from
the OWNER
Page 3
C
ADDITIONAL SERVICES For additional services authorized ~n writing by the
OWNER in Article III, the CONSULTANT shall be prod based on the Schedule of
Charges at an hourly rate shown in Exhibit "C" Payments for additional services shall
be due and payable upon submission by the CONSULTANT, and shall be in accordance
with subsection B hereof Statements shall not be submitted more frequently than
monthly
D
PAYMENT If the OWNER fails to make payments due the CONSULTANT for
serwces and expenses within s~xty (60) days after receipt of the CONSULTANT's
undisputed statement thereof, the anaounts due the CONSULTANT will be increased by
the rate of one percent (1%) per month from the said sixtieth (60th) day, and, in addition,
the CONSULTANT may, after giving seven (7) days' written notme to the OWNER,
suspend services under this Agreement until the CONSULTANT has been prod ~n full all
mounts due for services, expenses, and charges, prowded, however, nothing herein shall
reqmre the OWNER to pay the late charge of one percent (1%) set forth herein ~f the
OWNER reasonably determines that the work is unsatisfactory, ~n accordance with thts
Artmle V, "Compensation"
ARTICLE VI
OBSERVATION AND REVIEW OF THE WORK
The CONSULTANT will exercise reasonable care and due dthgence in dlscovenng and
promptly reporting to the OWNER any defects or deficiencies m the work of the
CONSULTANT or any subcontractors or subconsultants
ARTICLE VII
OWNERSHIP OF DOCUMENTS
All documents prepared or furnished by the CONSULTANT (and CONSULTANT's
subcontractors or subconsultants) pursuant to th~s Agreement are ~nstruments of service, and
shall become the property of the OWNER upon the termination of th~s Agreement The
CONSULTANT Is entitled to retain copies of all such documents The documents prepared and
fummhed by the CONSULTANT are ~ntended only to be apphcable to this ProJect, and
OWNER's use of these documents in other projects shall be at OWNER's sole risk and expense
In the event the OWNER uses any of the information or materials developed pursuant to this
Agreement ~n another project or for other purposes than spemfied here~n, CONSULTANT is
released from any and all hablllty relating to their use in that project
ARTICLE VIII
INDEPENDENT CONTRACTOR
CONSULTANT shall prowde services to OWNER as an ~ndependent contractor, not as
an employee of the OWNER CONSULTANT shall not have or claim any right anstng from
employee status
Page 4
ARTICLE IX
INDEMNITY AGREEMENT
The CONSULTANT shall lndemmfy and save and hold ham~less the OWNER and ~ts
officers, agents, and employees from and agmnst any and all habdlty, clmms, demands, damages,
losses, and expenses, including, but not hmxted to court costs and reasonable attorney fees
xncurred by the OWNER, and including, without hm~tat~on, damages for boddy and personal
~njury, death and property damage, resulting from the negligent acts or omxsslons of the
CONSULTANT or Its officers, shareholders, agents, or employees ~n the executxon, operation, or
performance of this Agreement
Nothing m this Agreement shall be construed to create a habdlty to any person who ~s not
a party to th~s Agreement, and nothing here~n shall wmve any of the parties' defenses, both at
law or eqmty, to any clmm, cause of action, or litigation filed by anyone not a party to this
Agreement, including the defense of governmental lmmumty, which defenses are hereby
expressly reserved
ARTICLE X
INSURANCE
Dunng the performance of the servmes under th~s Agreement, CONSULTANT shall
malntmn the following ansurance w~th an insurance company licensed to do bus~ness in the State
of Texas by the State Insurance Commission or any successor agency that has a rating with Best
Rate Carriers of at least an A- or above
A
Comprehensive General Llabthty Insurance w~th boddy ~nlury hm~ts of not less than
$500,000 for each occurrence and not less than $500,000 in the aggregate, and with
property damage limits of not less than $100,000 for each occurrence and not less than
$100,000 m the aggregate
B
Automobile Lmbfl~ty Insurance with bodily ~njury hrmts of not less than $500,000 for
each person and not less than $500,000 for each accident, and w~th property damage
limits of not less than $100,000 for each accident
C
Worker's Compensation Insurance in accordance with statutory reqmrements, and
Employers' Llabd~ty Insurance w~th hm~ts of not less than $100,000 for each acctdent
D Professmnal Liability Insurance with limits of not less than $1,000,000 annual aggregate
E
The CONSULTANT shall furmsh insurance certificates or insurance pohc~es at the
OWNER's request to ewdence such coverages The insurance pohc~es shall name the
OWNER as an additional ~nsured on all such pohmes, and shall contmn a provision that
such ~nsurance shall not be canceled or modified without thirty (30) days' prmr written
notice to OWNER and CONSULTANT In such event, the CONSULTANT shall, prior
to the effective date of the change or cancellation, serve substitute pohc~es furmsh~ng the
same coverage
Page 5
ARTICLE XI
ARBITRATION AND ALTERNATE DISPUTE RESOLUTION
The parties may agree to settle any d~sputes under this Agreement by submitting the
d~spute to arbitration or other means of alternate d~spute resolution, such as mediation No
arbitration or alternate d~spute resolution arising out of or relating to th~s Agreement, ~nvolwng
one party's d~sagreement, may ~nclude the other party to the d~sagreement w~thout the other's
approval
ARTICLE XII
TERMINATION OF AGREEMENT
A
Notw~thstanchng any other prows~on of thru Agreement, e~ther party may terminate by
glvmg thirty (30) days' advance written nonce to the other party
B
This Agreement may be terminated ~n whole or in part ~n the event of either party
substantially fmllng to fulfill its obhgatlons under th~s Agreement No such tennmatmn
will be affected unless the other party is g~ven (1) written notme (dehvered by certified
mml, return receipt requested) of ~ntent to terminate and setting forth the reasons
specifying the non-performance, and not less than thirty (30) calendar days to cure the
fmlure, and (2) an opportunity for consultation with the terminating party prior to
termination
C
If the Agreement ~s terminated prior to completion of the services to be prowded
hereunder, CONSULTANT shall ~mmedmtely cease all services and shall render a final
ball for servmes to the OWNER w~th~n thirty (30) days after the date of term~natmn The
OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily
performed and for reimbursable expenses to termmat~on tncurred prior to the date of
ternunat~on, ~n accordance w~th Article V "Compensation" Should the OWNER
subsequently contract wxth a new consultant for the cont~nuatxon of services on the
ProJect, CONSULTANT shall cooperate ~n prowd~ng mformat~on The CONSULTANT
shall turn over all documents prepared or furnished by CONSULTANT pursuant to th~s
Agreement to the OWNER on or before the date of termination, but may mmntmn cop~es
of such documents for ~ts use
ARTICLE XIII
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval by the OWNER shall not constitute, nor be deemed a release of the
responsibility and habd~ty of the CONSULTANT, ~ts employees, associates, agents,
subcontractors, and subconsultants for the accuracy and competency of their designs or other
work, nor shall such approval be deemed to be an assumptmn of such respons~bd~ty by the
OWNER for any defect ~n the design or other work prepared by the CONSULTANT, ~ts
employees, subcontractors, agents, and consultants
Page 6
ARTICLE XIV
NOTICES
All notices, commumcatlons, and reports reqmred or permitted under this Agreement
shall be personally delivered or mmled to the respective parties by depositing same in the United
States mml to the address shown below, certified mall, return receipt requested, unless otherwise
specified herein Mmled notices shall be deemed communicated as of three (3) days' mmllng
To CONSULTANT
To OWNER
Julle Perkins
Carter & Burgess, Inc
3880 Hulen Street
Fort Worth, Texas 76107-7254
City of Denton
Ed Hodney, Director/Parks and Recreation
321 East McKlnney
Denton, Texas 76201
All notices shall be deemed effective upon receipt by the party to whom such notice is
given, or wathm three (3) days' mailing
ARTICLE XV
ENTIRE AGREEMENT
This Agreement, consisting of /0 pages and ,~ exhibits, constitutes the
complete and final expression of the agreement of the parties, and is intended as a complete and
exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous
offers, promises, representations, negotiations, discussions, communications, and agreements
which may have been made in connection with the subject matter hereof
ARTICLE XVI
SEVERABILITY
If any provision of this Agreement is found or deemed by a court of competent
jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of
this Agreement and shall not cause the remainder to be invalid or unenforceable In such event,
the parties shall reform this Agreement to replace such stricken provmlon with a valid and
enforceable provision which comes as close as possible to expressing the lntentxon of the stricken
provision
ARTICLE XVII
COMPLIANCE WITH LAWS
The CONSULTANT shall comply with all federal, state, and local laws, rules,
regulations, and ordinances applicable to the work covered hereunder as they may now read or
hereinafter be amended
Page 7
ARTICLE XVIII
DISCRIMINATION PROHIBITED
In perfonmng the sermces required hereunder, the CONSULTANT shall not discriminate
against any person on the basis of race, color, rehg~on, sex, national ong~n or ancestry, age, or
physmal hanchcap
ARTICLE XIX
PERSONNEL
A
The CONSULTANT represents that ~t has or will secure, at 1ts own expense, all
personnel reqmred to perform all the services required under th~s Agreement Such
personnel shall not be employees or officers of, or have any contractual relations w~th the
OWNER CONSULTANT shall inform the OWNER of any conflict of interest or
potential confhct of interest that may arise during the term of this Agreement
B
All services required hereunder will be performed by the CONSULTANT or under ~ts
supervision All personnel engaged in work shall be qualified, and shall be authorized
and permitted under state and local laws to perform such servmes
ARTICLE XX
ASSIGNABILITY
The CONSULTANT shall not assign any interest m th~s Agreement, and shall not
transfer any ~nterest m thru Agreement (whether by assignment, novation, or otherwtse) w~thout
the prior written consent of the OWNER
ARTICLE XXI
MODIFICATION
No wmver or modfficatlon of this Agreement or of any covenant, condition, or hmltatlon
herein contained shall be vahd unless m writing and duly executed by the party to be charged
therewith, and no evidence of any wmver or modfficatlon shall be offered or recmved in ewdence
in any proceeding arising between the parties hereto out of or affecting th~s Agreement, or the
rights or obhgatlons of the parties hereunder, and unless such wmver or modfficatmn ~s ~n
writing and duly executed, and the parties further agree that the prowslons of th~s section wall not
be waived unless as set forth herein
ARTICLE XXII
MISCELLANEOUS
A The following exhibits are attached to and made a part of this Agreement (hst exh~blts)
B
CONSULTANT agrees that OWNER shall, until the expiration of three (3) years after
the final payment under this Agreement, have access to and the right to examine any
d~rectly pertinent books, documents, papers, and records of the CONSULTANT
Page 8
~nvolmng transactions relating to thas Agreement CONSULTANT agrees that OWNER
shall have access dunng normal working hours to all necessary CONSULTANT faclht~es
and shall be provided adequate and appropriate working space m order to conduct audits
m compliance with this section OWNER shall g~ve CONSULTANT reasonable advance
notice of intended audits
C
Venue of any suit or cause of action under this Agreement shall lie exclusively ~n Denton
County, Texas This Agreement shall be construed ~n accordance with the laws of the
State of Texas
D
For the purpose of this Aereement, the key persons who will perform most of the work
hereunder shall be ~//~ ~t~"/,~ However, nothing herem shall
limit CONSULTANT from using other quahfied and competent members of ~ts firm to
perform the services required herein
E
CONSULTANT shall commence, carry on, and complete any and all projects with all
applicable dispatch, in a sound, economical, and efficient manner and in accordance w~th
the provisions hereof In accomplishing the projects, CONSULTANT shall take such
steps as are appropriate to ensure that the work involved is properly coordinated with
related work being earned on by the OWNER
F
The OWNER shall assist the CONSULTANT by placing at the CONSULTANT's
disposal all avmlable ~nfomaat~on pertinent to the ProJect, ~nclud~ng prewous reports, any
other data relative to the Project, and arranging for the access thereto, and make all
provisions for the CONSULTANT to enter in or upon public and private property as
required for the CONSULTANT to perform services under thru Agreement
G
The captions of this Agreement are for informational purposes only, and shall not ~n any
way affect the substantive terms or conditions of this Agreement
1N WITNESS HEREOF, the C~ty of Denton, Texas has caused this Agreement to be
executed by its duly authorized City Manager, and CONSULTANT has executed this Agreement
thr%ugh its duly authorized undersigned officer on th~s the ~/-~-~ day of~,
CITY OF DENTON, TEXAS
Page 9
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY(
i~.~/.~/,)~
)~(~D ~S TO'~LGAL FORM
ERTL PROUTY, CITY ATTORNEY
WITNESS
CONSULTANT
Fred Evans, P.E.
Senior VIce President
Carter & Burgess, Inc.
Page 10
CITY OF DENTON~ TEXAS
321 E. MeKINNEY " DENTON, TEXAS
PARKS & RECREATION DEPARTMENT.
(940) 34~-PA.".K · FAX (940) $49-8~~- !
July 30, 1999
Juhe Perkins
Carter & Burgess, Ine
3880 Hulen Street
Fort Worth, Texas 76107-7254
SUBJECT Denton Parks, Recreation and Open Space Plan
Dear Suhe
As previously discussed, the City of Denton would be pleased to receive a proposal for
professional services from you, addressing the subject project Specifically, we are aslong
you to perform planmng and landscape architectural services in the preparation of a
parks, recreation and opan space master plan for Denton, including a trails/mobility
element The following elements are to be addressed
I An inventory and analysis of existing and future parks and recreation
resources, including base map preparation, population and demograpluc
characteristics, demand analysis and needs assessment,
2 The preparation of a m~ter plan inclusive of a pnont~es analysis, action plan,
and estimated expenditures The plan must comply with the Texas Recreation
and Parks Account Program Procedural Grade, and should cover a period of at
least five years
3The plan must be completed by January 2000
I look forward to receiving your proposal
Slneerely,
Carter Burgess
Consultants m Planmng, Engineering, Architecture,
Construction Management, and Related Serwces
PROPOSAL FOR
PROFESSIONAL SERVICES
For
Comprehensive Parks,
Recreation and Open Space
Master Plan
Denton, Texas
August 10, 1999
PROJECT DESCRIPTION
Carter & Burgess, Inc will prowde professional planning and landscape architectural design
services for the preparation of a comprehensive parks, recreation and open space master plan
for the City of Denton The scope of the work will be performed ~n two primary phases with
Phase I ~nclud~ng the Inventory/Analys~s and Phase II the Parks, Recreation and Open Space
Master Plan
Carter & Burgess, Inc has prepared this scope of work based upon a meetxng on July 28,
1999 with City staff At that meeting, C~ty staff also requested that a trail plan component
be included ~n the Master Plan It ~s understood that the City of Denton would hke the
Master Plan completed by January, 2000 Carter & Burgess will provide one (1) unbound
and slx (6) bound originals of the Comprehensive Parks, Recreation and Open Space Master
Plan document at the completion of the project
99135700 P01
Car~er & Bur~l*~SS, Inc 3880 Hulen Street For l Wolth Texas 76107 7254
MaJ~ng address PO Box 985006 Forl Worth Texas 76185 5006 (817) 735 6000 Metro 429 0170 kax (817) 735 6148
II SCOPE OF SERVICES
PHASE I - INVENTORY/ANALYSIS
Denton will provide Carter & Burgess, Inc (C&B) with digital base information
depicting plammetnc features including, but not limited to the following streets,
braidings, topography, drainage ways, vegetative cover, mobility plan, trail plan,
sidewalk inventory and existing park inventory maps This digital information will be
provided in a MicroStation DGN format The data will be used for planning purposes
and IS not intended for detailed design
B Inventory/Supply Analysis
Meet with the City staff and Steering Committee to outline the project, the schedule,
and the team effort between C&B and City staff Additional discussions will confirm
the goals and objectives for Denton's parks, recreational facilities, and open spaces
City staff and Steenng Committee will also provide the C&B team an overview of the
"Denton Comprehensive Plan," particularly focusing on the parks and recreation
section
Obtmn avmlable inventory information as provided by the City After obtmmng
inventory reformation, perform a cltywlde facility tour to review the existing and
potential parks and recreation resources, facilities, and programs provided to the
citizens of the eommumty City will provide Carter & Burgess, Inc inventory and
analysis data including
a
Public park and recreation areas owned and leased by the City including a
complete facility inventory Specific development shall be noted for each park
(lC, number of benches, number of picnic tables, etc )
b Joint use facthtles between the City, the DISD, TWU and UNT
c Sites for preservation or conservation of natural areas
d Existing recreation programs offered by the City, including organization and
projected growth of programs
e Existing non City-sponsored Recreation Sports Associations and Organizations
Number of teams and individuals participating in each association and
projected growth
Facilities utilized by each Association
99135700 P01 2
C
f Inventory of other public and private park and recreation opportunities in Denton
populatmn and Demographic Charaetenstms
Obtain demographic information from the City to determine the population
characteristics of the citizenry of the community The City will provide the following
information
1 A population analysis concentrating on the factors of growth, distribution, and
projected changes
2 A demographic analysis concentrating on the factors of age, income, gender,
education, ethmcity and projected changes
D
Evaluate the City of Denton's current con&tlons of parks and recreation resources based
upon the "Denton Comprehensive Plan," Section 12 -- Parks, Recreation & Open Space,
to determme overall community needs
1 Review existing park standards and classifications which apply to Denton
2 Compare ex~stlng facilities to Denton's published standards to determine the amount
of facilities and park acres needed to meet the needs of the community
3 Evaluate existing resources of the community for open space, greenbelt linkages,
parks, and recreation facilities based upon user participation
E Demand Analyms and Needs Assessment
Meet with the City staff and Steenng Committee to review previous public input
pertmmng to parks, recreation, open space and trails Data may include, but not be
limited to, the following
a Recent public input through telephone surveys
b Public Input as obtained through the "Denton Comprehensive Plan" process
c Specific survey information from youth, seniors, umversity students, families, etc
d Other sources such as "A V~slon for Denton - The 21st Century", etc
2
Summarize needs assessment information in order to identify the priorities for parks and
recreation as expressed by the emzens of Denton Based upon priorities, evaluate
expressed citizen needs versus available facilities
99135700 P01 3
PHASE II - PAI~, RECREATION AND OPEN SPACE MASTER PLAN
A
1 Prepare a priority matrix for ranking the action plan recommendations for parks
acquisition, expansion, and development The priority matrix will provide for special
emphasis on the priontms of the citizens, City staff, Steering Committee, C&B input,
and other factors The following steps will be included
a From Needs Assessment results and other input, the completion of a priority
ranking matrix
b Present ranking matrix to City staff and Steering Committee to obtain input on
overall citywlde priorities
B Action Plan
1 Based upon priority matrix, provide recommendations for an Action Plan to establish
a definitive direction for parks, recreation, open spaces and trails throughout the City
a Develop a definmve program(s) for acqmsltlon and development of park land and
facilities to meet future needs
b Develop planning maps coordinated with Denton Planning and Zoning, Economic
Development, Parks and Recreation, and overall City Comprehensive Plan
c Review existing ordinances and provide recommendations to implement the
Action Plan
1 Prepare a summary expenditure analysis presenting a financial budget/cost estimate
based upon the Action Plan recommendations
a The completion of an expenditure analysis, outlining Action Plan items and
estimated cost
b Identify potential grant opportunities and funding sources to implement the
Action Plan
c Prepare a five-year funding time-line
D Prehmmary Parks, Recreation and Open Space Master Plan
1 Master Plan shall comply with the Texas Recreation and Parks Account Program
Procedural Guide, as published by Texas Parks & Wildlife Department
99135700 P01 4
E
Master Plan shall be comprehensive and address the entire jurisdiction of the City of
Denton
Plan shall cover no less than a period of five (5) years and no more than ten (1 O)
years
Preparation of the Preliminary Master Plan shall include
a Conceptual illustrative park master plan graphic for Items funded within the
Five-year Action Plan
b Five (5) cop~es of the Prehmlnary Master Plan report for City review and
comments
5 Meet with City staffand Steenng Committee to present Preliminary Master Plan
Final Parks, Recreatmn and Open Space Master Plan
1 Plan contents shall include but not be hm~ted to the following
a Proof of Adoption by the City Councd of Denton
b An introduction which includes the unit of government, background information
about SOClO-economlc make-up, current and projected populations, growth or
non-growth patterns, and the City of Denton's role ~n providing parks and
recreation opportumtles
c A plan development process which includes information regarding who wrote the
plan, planning committees utilized, pubhc input received through meetings and
surveys
d An inventory of park areas and facilities
e Acreage and facility standards which apply to the City of Denton
f A needs assessment and ldentIficatmn that is demand, standard and resource
based
g An Action Plan and pnontlzat~on of needs which is area and/or facility specific,
and ranked according to pnonty order
h Goals and ObJectives that identify parks, recreation, open space and trml action
items, and the time penod whmh the plan is ~ntended to cover
Illustrations, maps, surveys, etc whmh w~ll help communicate the planmng
process and efforts and support stated conclusions
5
2
3
4
99135700 P01
2 F~nal Deliverables shall include
A Submit two (2) bound copies of an Executive Summary
B
Submit one (1) unbound original and six (6) bound copies of final Master Plan
document with color exhibits/maps to be inserted C~ty will be responsible for
pnntlng additional copies of the final Master Plan
C Prepare one color master plan CADD exhibit depicting action plan items to be used
for display at City Hall
D Prepare one color master plan CADD exhibit depicting mobility plan/trad linkage to
be used for d~splay at City Hall
E Present Master Plan to City staff and City Council for final approval
F
Provide all maps and graphs that show the geographic relat~onshlps of major parks,
recreation, open space and trml elements, using color graphics, in an electronic file
supplied on compact disk that are compatible with Intergraph Microstation
G Provide all text on compact d~sks compatible w~th WordPerfect for Windows version
6 1 or later
99135700 P01 6
III
SCHEDULE
The project is estimated to take approximately five-six (5-6) months to complete
depending upon the final scope of work and meetings as requested by the City of Denton
The following outhne illustrates the antm~pated schedule
phase I- Inventor.v/Marketing Analysis
· Base Map Preparation (1-2 weeks)
· Inventory/Supply Analysis (1-2 weeks)
· Population and Demographic Characteristics (1-2 weeks)
. Standard Analysis (2-3 weeks)
· Demand Analysis and Needs Assessment (2-3 weeks)
phase II - Parks~ Reereatmn and Open Space Master Plan
· Priority Analysis (2 weeks)
· Action Plan (2-3 weeks)
· Expenditure Analys~s (1-2 weeks)
· Prehmmary Master Plan (1-2 weeks)
· Final Master Plan (2-3 weeks)
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IV.
COMPENSATION
phase I - Inventor.v/Analysis
A Base Map Preparation
B Inventory/Supply Analys~s
C Population & Demographic Characteristics
D Standard Analys~s
E Demand Analysis and Needs Assessment
Sub Total
Phase 1I - Parks~ Recreation and Open Space Master Plan
A Priority Analysis
B Action Plan
C Expenditure Analysis
D Prehmmary Master Plan
E Final Master Plan
Sub Total
Reimbursable Expenses (Not-to-Exceed)
(Includes all reproduction, plotting, photography, materials, travel/
meals, postage and delivery expenses incurred during the project)
PROJECT TOTAL
$ 5,800 00
$ 9,380 00
$ 2,920 00
$ 3,370 00
$ 4,400.00
$25,910 00
$ 6,000 00
$ 6,400 00
$ 5,280 00
$ 9,000 00
$34,960 00
$ 4,000 00
$64,87O O0
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Carter :Burgess
Consultants m Planning, Engmeenng, Architecture,
Construction Management, and Related Serwces
EXHIBIT "C"
HOURLY RATES
The following hourly rates will be apphed to additional services rendered, as outhned on Page 2
of Professional Services Agreement for Parks, Recreatmn and Open Space Plan
Semor Planner
Semor Landscape Architect
Jumor Landscape Archxtect
CADD Tech
Admtmstrat~ve Assistant
$80 00
$70 00
$50 00
$56 00
$45 00
991357000 hr 1
Carter & Burgess, Inc 3880 Hulen Stn et Fort Worth Texas 76107 7254
Ma~hng address PO Box 985006 Fort Worth Texas 76185 5006 (817) 735 6000 Metro 429 0170 Fax (817) 735 6148