Loading...
1999-283AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH CARTER & BURGESS, INC TO PROVIDE PROFESSIONAL SERVICES FOR PARKS AND RECREATION MASTER PLAN AND RELATED SERVICES AS SET FORTH IN THE CONTRACT, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE (PROFESSIONAL SERVICES AGREEMENT (PSA) 2413 - PARKS AND RECREATION MASTER PLAN AWARDED TO CARTER & BURGESS, INC IN THE AMOUNT OF $64,870) THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Manager is hereby authorized to enter into a professional service contract with Carter & Burgess, Inc for the Parks and Recreation Master Plan, a copy of whmh ~s attached hereto and incorporated by reference herein SECTION II That the City Manager is authorized to expend funds as required by the attached contract SECTION III That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the day of JAC~/LLER, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY PSAf241~ - CONTRACTUAL FOR PROFESSIONAL SERVICES ORDINANCE PROFESSIONAL SERVICES AGREEMENT FOR PARKS, RECREATION & OPEN SPACE PLAN STATE OF TEXAS COUNTY OF DENTON § THIS AGREEMENT ~s made and entered into as of the ~/--~/ day of , 19 ~t~ , by and between the City of Denton, Texas, a Texas mumctpal s pnnclpal office at 215 East McKlnney Street, Denton, Denton County, Texas 76201, hereinafter called "OWNER" and Carter & Burgess, Inc, wtth its corporate office at 3880 Hulen Street tn Fort Worth, Texas 76107-7254, hereinafter called "CONSULTANT," actmg hereto, by and through their duly authorized representatives WITNESSETH, that m conslderat~on of the covenants and agreements heretn contamed, the part,es hereto do mutually agree as follows ARTICLE I EMPLOYMENT OF CONSULTANT The OWNER hereby contracts wtth the CONSULTANT, as an tndependent contractor, and the CONSULTANT hereby agrees to perform the services here~n ~n cormectlon with the Project as stated in the sections to follow, w~th dthgence and m accordance w~th the highest professional standards customarily obtained for such services tn the State of Texas The professional services set out herein are in connection w~th the following described pro3 ect The ProJect shall include, wtthout hm~tat~on, professtonal planning and landscape archttectural destgn services for the preparatton of a comprehenstve parks, recreation and open space master plan for the CtO~ of Denton, including proposed mobdtty/trad hnkages, as described more specifically tn Exhtbtt A ARTICLE II SCOPE OF SERVICES The CONSULTANT shall perform the followtng services in a professional manner A The CONSULTANT shall perform all those servtces as necessary and as described in the OWNER's Request for Proposal, which ~s attached hereto and made a part hereof as Exhibit "A" as tfwntten word for word herein B To perform all those servmes set forth m CONSULTANT's Proposal dated August 10, 1999, whmh proposal is attached hereto and made a part hereof as Exhibit "B" as if written word for word here~n C If there xs any conflict between the terms of thts Agreement and the exhibits attached to thts Agreement, the terms and con&tlons of th~s Agreement will control over the terms and conditions of the attached exhibits or task orders ARTICLE III ADDITIONAL SERVICES Ad&t~onal services to be performed by the CONSULTANT, ff authorized by the OWNER, which are not ~ncluded in the above-described Basic Servmes, are described as follows A Dunng the course of the ProJect, as requested by OWNER, the CONSULTANT will be avmlable to accompany OWNER's personnel when meeting wtth the Texas Natural Resource Conservatxon Commmslon, U S Environmental Protection Agency, or other regulatory agencies The CONSULTANT will assist OWNER's personnel on an as- needed bas~s m prepanng compliance schedules, progress reports, and prowdlng general technical support for the OWNER's compliance efforts B Assxstlng OWNER or contractor in the defense or prosecution of ht~gatlon m connection with or ~n adrhtlon to those services contemplated by th~s Agreement Such services, ff any, shall be furnished by CONSULTANT on a fee basis negotmted by the respective parties outside of and in ad&t~on to th~s Agreement C Sampling, testing, or analysis beyond that specffically ~ncluded in Basic Serwces D Preparing cop~es of computer aided drafting (CAD) electronic data bases, drawings, or files for the OWNER's use ~n a future CAD system E Prepanng applications and supporting documents for government grants, loans, or planmng advances and provl&ng data for detailed apphcat~ons F Appeanng before regulatory agencies or courts as an expert w~tness m any litigation w~th third parties or condemnation proceedings anstng from the development or construction of the Project, including the preparation of eng~neenng data and reports for assistance to the OWNER G Providing geotechmcal investigations for the site, lnclu&ng soil borings, related analyses, and recommendations ARTICLE IV PERIOD OF SERVICE This Agreement shall become effective upon execution of this Agreement by the OWNER and the CONSULTANT and upon ~ssue of a notme to proceed by the OWNER, and shall remmn ~n force for the period which may reasonably be reqmred for the completion of the Page 2 ProJect, including Additional Services, if any, and any required extensions approved by the OWNER Thru Agreement may be sooner terminated in accordance with the provisions hereof Time is of the essence in this Agreement The CONSULTANT shall make all reasonable efforts to complete the servmes set forth herem as expeditiously as possible and to meet the schedule established by the OWNER, acting through ~ts City Manager or h~s designee ARTICLE V COMPENSATION A COMPENSATION TERMS "Subcontract Expense" ~s defined as expenses ~ncurred by the CONSULTANT ~n employment of others ~n outside firms for servmes ~n the nature of N/A "D~rect Non-Labor Expense" lS defined as that expense for any assignment incurred by the CONSULTANT for supphes, transportation and eqmpment, travel, communications, subsistence, and lodging away from home, and s~mtlar mmdental expenses ~n connection w~th that assignment B BILLING AND PAYMENT For and in consideration of the professional services to be performed by the CONSULTANT herein, the OWNER agrees to pay, based on the cost estimate detml at an hourly rate shown m Exhibit "C" which is attached hereto and made a part of this Agreement as if written word for word hereto, a total fee, including reimbursement for direct non-labor expenses not to exceed $64,8 70 Partml payments to the CONSULTANT will be made on the bas~s of detailed monthly statements rendered to and approved by the OWNER through ~ts C~ty Manager or h~s designee, however, under no circumstances shall any monthly statement for services exceed the value of the work performed at the time a statement ~s rendered The OWNER may withhold the final five percent (5%) of the contract amount untd completion of the Project Nothing contaned m this Article shall require the OWNER to pay for any work which is unsatisfactory, as reasonably determined by the C~ty Manager or his designee, or which is not submitted m compliance with the terms of this Agreement The OWNER shall not be reqmred to make any payments to the CONSULTANT when the CONSULTANT is m default under this Agreement It is specffically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would reqmre addttlonal payments by the OWNER for any charge, expense, or reimbursement above the maxlmtun not to exceed fee as stated, without first having obtatned written authorization from the OWNER The CONSULTANT shall not proceed to perform the services hsted in Article III "Adthtlonal Services," without obtmnlng prior wmten authorization from the OWNER Page 3 C ADDITIONAL SERVICES For additional services authorized ~n writing by the OWNER in Article III, the CONSULTANT shall be prod based on the Schedule of Charges at an hourly rate shown in Exhibit "C" Payments for additional services shall be due and payable upon submission by the CONSULTANT, and shall be in accordance with subsection B hereof Statements shall not be submitted more frequently than monthly D PAYMENT If the OWNER fails to make payments due the CONSULTANT for serwces and expenses within s~xty (60) days after receipt of the CONSULTANT's undisputed statement thereof, the anaounts due the CONSULTANT will be increased by the rate of one percent (1%) per month from the said sixtieth (60th) day, and, in addition, the CONSULTANT may, after giving seven (7) days' written notme to the OWNER, suspend services under this Agreement until the CONSULTANT has been prod ~n full all mounts due for services, expenses, and charges, prowded, however, nothing herein shall reqmre the OWNER to pay the late charge of one percent (1%) set forth herein ~f the OWNER reasonably determines that the work is unsatisfactory, ~n accordance with thts Artmle V, "Compensation" ARTICLE VI OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due dthgence in dlscovenng and promptly reporting to the OWNER any defects or deficiencies m the work of the CONSULTANT or any subcontractors or subconsultants ARTICLE VII OWNERSHIP OF DOCUMENTS All documents prepared or furnished by the CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to th~s Agreement are ~nstruments of service, and shall become the property of the OWNER upon the termination of th~s Agreement The CONSULTANT Is entitled to retain copies of all such documents The documents prepared and fummhed by the CONSULTANT are ~ntended only to be apphcable to this ProJect, and OWNER's use of these documents in other projects shall be at OWNER's sole risk and expense In the event the OWNER uses any of the information or materials developed pursuant to this Agreement ~n another project or for other purposes than spemfied here~n, CONSULTANT is released from any and all hablllty relating to their use in that project ARTICLE VIII INDEPENDENT CONTRACTOR CONSULTANT shall prowde services to OWNER as an ~ndependent contractor, not as an employee of the OWNER CONSULTANT shall not have or claim any right anstng from employee status Page 4 ARTICLE IX INDEMNITY AGREEMENT The CONSULTANT shall lndemmfy and save and hold ham~less the OWNER and ~ts officers, agents, and employees from and agmnst any and all habdlty, clmms, demands, damages, losses, and expenses, including, but not hmxted to court costs and reasonable attorney fees xncurred by the OWNER, and including, without hm~tat~on, damages for boddy and personal ~njury, death and property damage, resulting from the negligent acts or omxsslons of the CONSULTANT or Its officers, shareholders, agents, or employees ~n the executxon, operation, or performance of this Agreement Nothing m this Agreement shall be construed to create a habdlty to any person who ~s not a party to th~s Agreement, and nothing here~n shall wmve any of the parties' defenses, both at law or eqmty, to any clmm, cause of action, or litigation filed by anyone not a party to this Agreement, including the defense of governmental lmmumty, which defenses are hereby expressly reserved ARTICLE X INSURANCE Dunng the performance of the servmes under th~s Agreement, CONSULTANT shall malntmn the following ansurance w~th an insurance company licensed to do bus~ness in the State of Texas by the State Insurance Commission or any successor agency that has a rating with Best Rate Carriers of at least an A- or above A Comprehensive General Llabthty Insurance w~th boddy ~nlury hm~ts of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 m the aggregate B Automobile Lmbfl~ty Insurance with bodily ~njury hrmts of not less than $500,000 for each person and not less than $500,000 for each accident, and w~th property damage limits of not less than $100,000 for each accident C Worker's Compensation Insurance in accordance with statutory reqmrements, and Employers' Llabd~ty Insurance w~th hm~ts of not less than $100,000 for each acctdent D Professmnal Liability Insurance with limits of not less than $1,000,000 annual aggregate E The CONSULTANT shall furmsh insurance certificates or insurance pohc~es at the OWNER's request to ewdence such coverages The insurance pohc~es shall name the OWNER as an additional ~nsured on all such pohmes, and shall contmn a provision that such ~nsurance shall not be canceled or modified without thirty (30) days' prmr written notice to OWNER and CONSULTANT In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation, serve substitute pohc~es furmsh~ng the same coverage Page 5 ARTICLE XI ARBITRATION AND ALTERNATE DISPUTE RESOLUTION The parties may agree to settle any d~sputes under this Agreement by submitting the d~spute to arbitration or other means of alternate d~spute resolution, such as mediation No arbitration or alternate d~spute resolution arising out of or relating to th~s Agreement, ~nvolwng one party's d~sagreement, may ~nclude the other party to the d~sagreement w~thout the other's approval ARTICLE XII TERMINATION OF AGREEMENT A Notw~thstanchng any other prows~on of thru Agreement, e~ther party may terminate by glvmg thirty (30) days' advance written nonce to the other party B This Agreement may be terminated ~n whole or in part ~n the event of either party substantially fmllng to fulfill its obhgatlons under th~s Agreement No such tennmatmn will be affected unless the other party is g~ven (1) written notme (dehvered by certified mml, return receipt requested) of ~ntent to terminate and setting forth the reasons specifying the non-performance, and not less than thirty (30) calendar days to cure the fmlure, and (2) an opportunity for consultation with the terminating party prior to termination C If the Agreement ~s terminated prior to completion of the services to be prowded hereunder, CONSULTANT shall ~mmedmtely cease all services and shall render a final ball for servmes to the OWNER w~th~n thirty (30) days after the date of term~natmn The OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily performed and for reimbursable expenses to termmat~on tncurred prior to the date of ternunat~on, ~n accordance w~th Article V "Compensation" Should the OWNER subsequently contract wxth a new consultant for the cont~nuatxon of services on the ProJect, CONSULTANT shall cooperate ~n prowd~ng mformat~on The CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to th~s Agreement to the OWNER on or before the date of termination, but may mmntmn cop~es of such documents for ~ts use ARTICLE XIII RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by the OWNER shall not constitute, nor be deemed a release of the responsibility and habd~ty of the CONSULTANT, ~ts employees, associates, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work, nor shall such approval be deemed to be an assumptmn of such respons~bd~ty by the OWNER for any defect ~n the design or other work prepared by the CONSULTANT, ~ts employees, subcontractors, agents, and consultants Page 6 ARTICLE XIV NOTICES All notices, commumcatlons, and reports reqmred or permitted under this Agreement shall be personally delivered or mmled to the respective parties by depositing same in the United States mml to the address shown below, certified mall, return receipt requested, unless otherwise specified herein Mmled notices shall be deemed communicated as of three (3) days' mmllng To CONSULTANT To OWNER Julle Perkins Carter & Burgess, Inc 3880 Hulen Street Fort Worth, Texas 76107-7254 City of Denton Ed Hodney, Director/Parks and Recreation 321 East McKlnney Denton, Texas 76201 All notices shall be deemed effective upon receipt by the party to whom such notice is given, or wathm three (3) days' mailing ARTICLE XV ENTIRE AGREEMENT This Agreement, consisting of /0 pages and ,~ exhibits, constitutes the complete and final expression of the agreement of the parties, and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications, and agreements which may have been made in connection with the subject matter hereof ARTICLE XVI SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement and shall not cause the remainder to be invalid or unenforceable In such event, the parties shall reform this Agreement to replace such stricken provmlon with a valid and enforceable provision which comes as close as possible to expressing the lntentxon of the stricken provision ARTICLE XVII COMPLIANCE WITH LAWS The CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the work covered hereunder as they may now read or hereinafter be amended Page 7 ARTICLE XVIII DISCRIMINATION PROHIBITED In perfonmng the sermces required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, rehg~on, sex, national ong~n or ancestry, age, or physmal hanchcap ARTICLE XIX PERSONNEL A The CONSULTANT represents that ~t has or will secure, at 1ts own expense, all personnel reqmred to perform all the services required under th~s Agreement Such personnel shall not be employees or officers of, or have any contractual relations w~th the OWNER CONSULTANT shall inform the OWNER of any conflict of interest or potential confhct of interest that may arise during the term of this Agreement B All services required hereunder will be performed by the CONSULTANT or under ~ts supervision All personnel engaged in work shall be qualified, and shall be authorized and permitted under state and local laws to perform such servmes ARTICLE XX ASSIGNABILITY The CONSULTANT shall not assign any interest m th~s Agreement, and shall not transfer any ~nterest m thru Agreement (whether by assignment, novation, or otherwtse) w~thout the prior written consent of the OWNER ARTICLE XXI MODIFICATION No wmver or modfficatlon of this Agreement or of any covenant, condition, or hmltatlon herein contained shall be vahd unless m writing and duly executed by the party to be charged therewith, and no evidence of any wmver or modfficatlon shall be offered or recmved in ewdence in any proceeding arising between the parties hereto out of or affecting th~s Agreement, or the rights or obhgatlons of the parties hereunder, and unless such wmver or modfficatmn ~s ~n writing and duly executed, and the parties further agree that the prowslons of th~s section wall not be waived unless as set forth herein ARTICLE XXII MISCELLANEOUS A The following exhibits are attached to and made a part of this Agreement (hst exh~blts) B CONSULTANT agrees that OWNER shall, until the expiration of three (3) years after the final payment under this Agreement, have access to and the right to examine any d~rectly pertinent books, documents, papers, and records of the CONSULTANT Page 8 ~nvolmng transactions relating to thas Agreement CONSULTANT agrees that OWNER shall have access dunng normal working hours to all necessary CONSULTANT faclht~es and shall be provided adequate and appropriate working space m order to conduct audits m compliance with this section OWNER shall g~ve CONSULTANT reasonable advance notice of intended audits C Venue of any suit or cause of action under this Agreement shall lie exclusively ~n Denton County, Texas This Agreement shall be construed ~n accordance with the laws of the State of Texas D For the purpose of this Aereement, the key persons who will perform most of the work hereunder shall be ~//~ ~t~"/,~ However, nothing herem shall limit CONSULTANT from using other quahfied and competent members of ~ts firm to perform the services required herein E CONSULTANT shall commence, carry on, and complete any and all projects with all applicable dispatch, in a sound, economical, and efficient manner and in accordance w~th the provisions hereof In accomplishing the projects, CONSULTANT shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being earned on by the OWNER F The OWNER shall assist the CONSULTANT by placing at the CONSULTANT's disposal all avmlable ~nfomaat~on pertinent to the ProJect, ~nclud~ng prewous reports, any other data relative to the Project, and arranging for the access thereto, and make all provisions for the CONSULTANT to enter in or upon public and private property as required for the CONSULTANT to perform services under thru Agreement G The captions of this Agreement are for informational purposes only, and shall not ~n any way affect the substantive terms or conditions of this Agreement 1N WITNESS HEREOF, the C~ty of Denton, Texas has caused this Agreement to be executed by its duly authorized City Manager, and CONSULTANT has executed this Agreement thr%ugh its duly authorized undersigned officer on th~s the ~/-~-~ day of~, CITY OF DENTON, TEXAS Page 9 ATTEST JENNIFER WALTERS, CITY SECRETARY BY( i~.~/.~/,)~ )~(~D ~S TO'~LGAL FORM ERTL PROUTY, CITY ATTORNEY WITNESS CONSULTANT Fred Evans, P.E. Senior VIce President Carter & Burgess, Inc. Page 10 CITY OF DENTON~ TEXAS 321 E. MeKINNEY " DENTON, TEXAS PARKS & RECREATION DEPARTMENT. (940) 34~-PA.".K · FAX (940) $49-8~~- ! July 30, 1999 Juhe Perkins Carter & Burgess, Ine 3880 Hulen Street Fort Worth, Texas 76107-7254 SUBJECT Denton Parks, Recreation and Open Space Plan Dear Suhe As previously discussed, the City of Denton would be pleased to receive a proposal for professional services from you, addressing the subject project Specifically, we are aslong you to perform planmng and landscape architectural services in the preparation of a parks, recreation and opan space master plan for Denton, including a trails/mobility element The following elements are to be addressed I An inventory and analysis of existing and future parks and recreation resources, including base map preparation, population and demograpluc characteristics, demand analysis and needs assessment, 2 The preparation of a m~ter plan inclusive of a pnont~es analysis, action plan, and estimated expenditures The plan must comply with the Texas Recreation and Parks Account Program Procedural Grade, and should cover a period of at least five years 3The plan must be completed by January 2000 I look forward to receiving your proposal Slneerely, Carter Burgess Consultants m Planmng, Engineering, Architecture, Construction Management, and Related Serwces PROPOSAL FOR PROFESSIONAL SERVICES For Comprehensive Parks, Recreation and Open Space Master Plan Denton, Texas August 10, 1999 PROJECT DESCRIPTION Carter & Burgess, Inc will prowde professional planning and landscape architectural design services for the preparation of a comprehensive parks, recreation and open space master plan for the City of Denton The scope of the work will be performed ~n two primary phases with Phase I ~nclud~ng the Inventory/Analys~s and Phase II the Parks, Recreation and Open Space Master Plan Carter & Burgess, Inc has prepared this scope of work based upon a meetxng on July 28, 1999 with City staff At that meeting, C~ty staff also requested that a trail plan component be included ~n the Master Plan It ~s understood that the City of Denton would hke the Master Plan completed by January, 2000 Carter & Burgess will provide one (1) unbound and slx (6) bound originals of the Comprehensive Parks, Recreation and Open Space Master Plan document at the completion of the project 99135700 P01 Car~er & Bur~l*~SS, Inc 3880 Hulen Street For l Wolth Texas 76107 7254 MaJ~ng address PO Box 985006 Forl Worth Texas 76185 5006 (817) 735 6000 Metro 429 0170 kax (817) 735 6148 II SCOPE OF SERVICES PHASE I - INVENTORY/ANALYSIS Denton will provide Carter & Burgess, Inc (C&B) with digital base information depicting plammetnc features including, but not limited to the following streets, braidings, topography, drainage ways, vegetative cover, mobility plan, trail plan, sidewalk inventory and existing park inventory maps This digital information will be provided in a MicroStation DGN format The data will be used for planning purposes and IS not intended for detailed design B Inventory/Supply Analysis Meet with the City staff and Steering Committee to outline the project, the schedule, and the team effort between C&B and City staff Additional discussions will confirm the goals and objectives for Denton's parks, recreational facilities, and open spaces City staff and Steenng Committee will also provide the C&B team an overview of the "Denton Comprehensive Plan," particularly focusing on the parks and recreation section Obtmn avmlable inventory information as provided by the City After obtmmng inventory reformation, perform a cltywlde facility tour to review the existing and potential parks and recreation resources, facilities, and programs provided to the citizens of the eommumty City will provide Carter & Burgess, Inc inventory and analysis data including a Public park and recreation areas owned and leased by the City including a complete facility inventory Specific development shall be noted for each park (lC, number of benches, number of picnic tables, etc ) b Joint use facthtles between the City, the DISD, TWU and UNT c Sites for preservation or conservation of natural areas d Existing recreation programs offered by the City, including organization and projected growth of programs e Existing non City-sponsored Recreation Sports Associations and Organizations Number of teams and individuals participating in each association and projected growth Facilities utilized by each Association 99135700 P01 2 C f Inventory of other public and private park and recreation opportunities in Denton populatmn and Demographic Charaetenstms Obtain demographic information from the City to determine the population characteristics of the citizenry of the community The City will provide the following information 1 A population analysis concentrating on the factors of growth, distribution, and projected changes 2 A demographic analysis concentrating on the factors of age, income, gender, education, ethmcity and projected changes D Evaluate the City of Denton's current con&tlons of parks and recreation resources based upon the "Denton Comprehensive Plan," Section 12 -- Parks, Recreation & Open Space, to determme overall community needs 1 Review existing park standards and classifications which apply to Denton 2 Compare ex~stlng facilities to Denton's published standards to determine the amount of facilities and park acres needed to meet the needs of the community 3 Evaluate existing resources of the community for open space, greenbelt linkages, parks, and recreation facilities based upon user participation E Demand Analyms and Needs Assessment Meet with the City staff and Steenng Committee to review previous public input pertmmng to parks, recreation, open space and trails Data may include, but not be limited to, the following a Recent public input through telephone surveys b Public Input as obtained through the "Denton Comprehensive Plan" process c Specific survey information from youth, seniors, umversity students, families, etc d Other sources such as "A V~slon for Denton - The 21st Century", etc 2 Summarize needs assessment information in order to identify the priorities for parks and recreation as expressed by the emzens of Denton Based upon priorities, evaluate expressed citizen needs versus available facilities 99135700 P01 3 PHASE II - PAI~, RECREATION AND OPEN SPACE MASTER PLAN A 1 Prepare a priority matrix for ranking the action plan recommendations for parks acquisition, expansion, and development The priority matrix will provide for special emphasis on the priontms of the citizens, City staff, Steering Committee, C&B input, and other factors The following steps will be included a From Needs Assessment results and other input, the completion of a priority ranking matrix b Present ranking matrix to City staff and Steering Committee to obtain input on overall citywlde priorities B Action Plan 1 Based upon priority matrix, provide recommendations for an Action Plan to establish a definitive direction for parks, recreation, open spaces and trails throughout the City a Develop a definmve program(s) for acqmsltlon and development of park land and facilities to meet future needs b Develop planning maps coordinated with Denton Planning and Zoning, Economic Development, Parks and Recreation, and overall City Comprehensive Plan c Review existing ordinances and provide recommendations to implement the Action Plan 1 Prepare a summary expenditure analysis presenting a financial budget/cost estimate based upon the Action Plan recommendations a The completion of an expenditure analysis, outlining Action Plan items and estimated cost b Identify potential grant opportunities and funding sources to implement the Action Plan c Prepare a five-year funding time-line D Prehmmary Parks, Recreation and Open Space Master Plan 1 Master Plan shall comply with the Texas Recreation and Parks Account Program Procedural Guide, as published by Texas Parks & Wildlife Department 99135700 P01 4 E Master Plan shall be comprehensive and address the entire jurisdiction of the City of Denton Plan shall cover no less than a period of five (5) years and no more than ten (1 O) years Preparation of the Preliminary Master Plan shall include a Conceptual illustrative park master plan graphic for Items funded within the Five-year Action Plan b Five (5) cop~es of the Prehmlnary Master Plan report for City review and comments 5 Meet with City staffand Steenng Committee to present Preliminary Master Plan Final Parks, Recreatmn and Open Space Master Plan 1 Plan contents shall include but not be hm~ted to the following a Proof of Adoption by the City Councd of Denton b An introduction which includes the unit of government, background information about SOClO-economlc make-up, current and projected populations, growth or non-growth patterns, and the City of Denton's role ~n providing parks and recreation opportumtles c A plan development process which includes information regarding who wrote the plan, planning committees utilized, pubhc input received through meetings and surveys d An inventory of park areas and facilities e Acreage and facility standards which apply to the City of Denton f A needs assessment and ldentIficatmn that is demand, standard and resource based g An Action Plan and pnontlzat~on of needs which is area and/or facility specific, and ranked according to pnonty order h Goals and ObJectives that identify parks, recreation, open space and trml action items, and the time penod whmh the plan is ~ntended to cover Illustrations, maps, surveys, etc whmh w~ll help communicate the planmng process and efforts and support stated conclusions 5 2 3 4 99135700 P01 2 F~nal Deliverables shall include A Submit two (2) bound copies of an Executive Summary B Submit one (1) unbound original and six (6) bound copies of final Master Plan document with color exhibits/maps to be inserted C~ty will be responsible for pnntlng additional copies of the final Master Plan C Prepare one color master plan CADD exhibit depicting action plan items to be used for display at City Hall D Prepare one color master plan CADD exhibit depicting mobility plan/trad linkage to be used for d~splay at City Hall E Present Master Plan to City staff and City Council for final approval F Provide all maps and graphs that show the geographic relat~onshlps of major parks, recreation, open space and trml elements, using color graphics, in an electronic file supplied on compact disk that are compatible with Intergraph Microstation G Provide all text on compact d~sks compatible w~th WordPerfect for Windows version 6 1 or later 99135700 P01 6 III SCHEDULE The project is estimated to take approximately five-six (5-6) months to complete depending upon the final scope of work and meetings as requested by the City of Denton The following outhne illustrates the antm~pated schedule phase I- Inventor.v/Marketing Analysis · Base Map Preparation (1-2 weeks) · Inventory/Supply Analysis (1-2 weeks) · Population and Demographic Characteristics (1-2 weeks) . Standard Analysis (2-3 weeks) · Demand Analysis and Needs Assessment (2-3 weeks) phase II - Parks~ Reereatmn and Open Space Master Plan · Priority Analysis (2 weeks) · Action Plan (2-3 weeks) · Expenditure Analys~s (1-2 weeks) · Prehmmary Master Plan (1-2 weeks) · Final Master Plan (2-3 weeks) 99135700 ?01 7 IV. COMPENSATION phase I - Inventor.v/Analysis A Base Map Preparation B Inventory/Supply Analys~s C Population & Demographic Characteristics D Standard Analys~s E Demand Analysis and Needs Assessment Sub Total Phase 1I - Parks~ Recreation and Open Space Master Plan A Priority Analysis B Action Plan C Expenditure Analysis D Prehmmary Master Plan E Final Master Plan Sub Total Reimbursable Expenses (Not-to-Exceed) (Includes all reproduction, plotting, photography, materials, travel/ meals, postage and delivery expenses incurred during the project) PROJECT TOTAL $ 5,800 00 $ 9,380 00 $ 2,920 00 $ 3,370 00 $ 4,400.00 $25,910 00 $ 6,000 00 $ 6,400 00 $ 5,280 00 $ 9,000 00 $34,960 00 $ 4,000 00 $64,87O O0 99135700 P01 8 Carter :Burgess Consultants m Planning, Engmeenng, Architecture, Construction Management, and Related Serwces EXHIBIT "C" HOURLY RATES The following hourly rates will be apphed to additional services rendered, as outhned on Page 2 of Professional Services Agreement for Parks, Recreatmn and Open Space Plan Semor Planner Semor Landscape Architect Jumor Landscape Archxtect CADD Tech Admtmstrat~ve Assistant $80 00 $70 00 $50 00 $56 00 $45 00 991357000 hr 1 Carter & Burgess, Inc 3880 Hulen Stn et Fort Worth Texas 76107 7254 Ma~hng address PO Box 985006 Fort Worth Texas 76185 5006 (817) 735 6000 Metro 429 0170 Fax (817) 735 6148