1998-104AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF A SUBSTATION CONTROL HOUSE AND SWITCHGEAR ASSEMBLY,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN
EFFECTIVE DATE (BID # 2180 - LOCUST STREET SUBSTATION PHASE III CONTROL
HOUSE ,MND SWITCHGEAR IN THE AMOUNT OF $232,934 00 AWARDED TO POWELL
INDUSTRIES)
WHEREAS, the City has sohc~ted, received and tabulated compeUtive bids for the purchase
of necessary materials, eqmpment, supphes or services m accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the C~ty Manager or a designated employee has reviewed and recommended
that the hereto described bids are the lowest responsible bids for the materials, extmpment, supplies
or services as shown m the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has promded m the City Budget for the appropriation of funds
to be used, for the purchase of the materials, eqmpment, supplies or servmes approved and accepted
hereto, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
~ That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approyed as being the lowest responsible bids for such items
BID ITEM
NO
2180 ALL POWELL INDUSTRIES $232,934.00
~ That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees tolpurchase the materials, eqmpment, supplies or services m accordance with the terms,
specfficatlons, standards, quantities and for the specified sums contmned in the Bid Invltatmns, Bid
Proposals, and related documents
~ That should the City and persons submitting approved and accepted items
and of Re subnutted bids wish to enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the bids, the City Manager or his designated representative
is hereby iauthonzed to execute the written contract wbaeh shall be attached hereto, provided that the
wntten contract is la accordance with the terms, conrhtlons, specifications, standards, quanUtles and
specified,sums contained m the Bid Proposal and related documents herein approved and accepted
~ That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the Cxty Council hereby authonzes the expenditure of funds therefor m the amount
and m accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
anthonzed hereto
~ That tins ordinance shall become effective ~mmed~ately upon ~ts passage and
approval
PASSED AND APPROVED th~s 6~/'9-'~/'dayof 7~pr] ~ ,1998
JAt~MILLER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
ATTACHMENT # 1
TABULATION SHEET
BID # 2180
BiD NAME LOCUST ST SUBSTATION PHASE III PACS CENTRAL POWELL ATKINSON
CONTROL HOUEE AND SWITCHOEAR IND ELECTRIC IND INDUSTRIES
DATE t 2.Mar.98
I 1 EA LOCUST ST SUBSTATION
PHASE III CONTROL HOUSE
AND SWITCHGEAR $212,989 0{~ $222,077 00 $232,934 00 $245,166 on
DELIVERY 30 WKS 84-9t DAYS 18 WKS 180 DAYS
AFTER ARO ARO
APPROVED
MECHANICAL
DRAWINGS
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ATTACHMENT ~ 2
CONTROL HOUSE SWITCHGEAR
BID # 2180 EVALUTION SHEET
BID NAME Locust Street Substation Phase III
Control House and Swltchgear
BID OPEN March 12, 1998
Evaluation by Daniel Scott - Manager Substations
Cost Evaluation Summary Table
Vendors Powoll Industries Pecs Industries Central Electric Atklnson Industries
Base Price $232,934 00 $212,989 00 $222,077 00 $245,166 00
Adder for 16 Kv Circuit Breaker Stock $7,438 00 $5,309 00 $6,786 00
AC & DC Panel supply tn Bid $1,263 00 $625 00 Supply In B~d
Total Evaluated Cost $232,934 00 $221,690 00 $228,01 t 00 $251,952 00
Evaluation Factors
Delivery Time ARC 18 Weeks 30 Weeks 180 Days 180 Days
Warranty period 18 Months t2 Months ? t2 Months
Field assembly requirements NO NO NO NO
Control House Specifications
I 0 Scope Compliant Compliant Compliant Compliant
2 0 Drawing and Certifications Compliant Compliant Compliant Compliant
3 0 Design Compliant Non-Compliant Non-Compliant Non-Compliant
40 Floor Covering Compliant Compliant Compliant Compliant
50 Exterior Lighting Compliant Compliant Complmnt Compliant
60 Grounding Compliant Compliant Compliant Compliant
7 0 HVAC Compliant Compliant Compliant Compliant
8 0 Single Source Reapollslblllty Compliant Compliant Compliant Compliant
Metal-Clad Swltchgetlr Specification
t 0 Basic Construction Section Com diant Non-Compliant Non-Compliant Compliant
2 0 Buses and Connections Oom ~llant Corn ~liant Compliant Compliant
3 0 circuit Beakers and Compartment Corn ~liant Com ~llant Compliant Compliant
4 0 Circuit Breaker Corn ~llant Corn ~liant Compliant Non-Compliant
ti 0 Instrument Transformer Corn )liant Corn )llant Compliant Compliant
8 0 Relays and Watt-Hou~ Mater Com )dent Corn )llant Compliant Compliant
? 0 Wire and Cable Corn )llant Com )lient Compliant Compliant
8 0 Accessories Corn ~llant Corn ~liant Compliant Compliant
Evaluation Rating #1 #2 #3
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