1998-121AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE LEASE OF OFFICE SPACE, PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR, AND PROVIDING AN EFFECTIVE DATE (BID # 2198-LEASE OF OFFICE
SPACE AWARDED TO ASH PROPERTIES AT $19,560 00 PER YEAR)
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, eqmpment, supphes or sermces an accordance with the procedures of STATE
law and C)ty orchnances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the hereto described bids are the lowest responsible bids for the materials, eqmpment, supplies
or serwces as shown m the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has prowded m the City Budget for the appropriation of funds
to be usec~ for the purchase of the matenals, equipment, supplies or services approved and accepted
hereto, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
2198 ALL ASH PROPERTIES $ 19,560 00
SECTION II That by the acceptance and approval of the above numbered items of the
submitted b~ds, the City accepts the offer of the persons submitting the bids for such items and
agrees to ,purchase the materials, equipment, supphes or services in accordance with the terms,
specifications, standards, quantat~es and for the specified sums contmned in the Bid Inmtatlons, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items
and ofth~ submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, ~ and awarding of the bids, the C~ty Manager or his designated representative is hereby
authorized to execute the written contract wluch shall be attached hereto, provided that the written
contract is in accordance w~th the terms, con&tlons, specifications, standards, quantities and
specified sums contmned m the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the C~ty Councd hereby anthonzes the expenditure of funds therefor ~n the amount
and m accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized hgrem
SECTION V That ttus ordinance shall become effective ~mmethately upon ~ts passage and
approval
PASSED AND APPROVED th~s /ZT~--/~ day of //t//J~ V ,1998
JACK~LER, MAYOR
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
ATTACHMENT # 1
TABULATION SHEET
ElD # 2198
BID NAME LEASE OF OFFICE SPACE ASH
PROPERTIES
DATE
1 12 MO LEASE OF OFFICE SPACE $1,630 00
TOTAL DOLLARS $t 9,560 00
ORDINANCE NO 98-121
COUNCIL APPROVED 5-12-98
LF.~S~ AGREEMENT B~TWEEb~ TH~ ~ ~
L
P~S ~ L~e lsb~ t~ Cl~ ~Dento~ 215 E M~, Dento~ Te~,
('%essee") ~d ~ [~r~ ~ r ~ ~ ~ ('~so~') to l~e prope~
lo~ated at [~ ~ ~' . ('~mp~"), Dento~
Denton Co.W, T~
~ The lmI~ te~o~ [Ws Le~se s~l co~ence on the I day of ~ ~ ~
~d end ~ / ~ O / ~ , A new Lease Agreement must be signed by bom
p~es 30 days before the end of the above te~ u~ess ~tten nouce of te~nauon ~s ~ve by
e~ther pa~ At the end of the ~mt~d te~, Lessee has the right to renew th~s lease for ~
addmond months ~th the same te~s ~d agreements Nouce of the renew~ sh~l be gxven
m the s~e m~er ~ for the Move-Out Notice ~d Early Move-Out m P~agraph ~ of t~s
lease
MO~O~ NO~CE ~ E~Y MO~OUT At le~t 30 days ~en nouce of
intent to move out must be ~ven to Lessor ~ no event ~y Lesseds move-out not~ce te~ate the
Le~e sooner ~ the end of ~e L~e te~ ~s ~ere ~s ~bst~t,d m~na~on of u~ties or
d~ges by water or ~ or s~ ~use ~ speafied below under S~on ~ D~GES ~
DES~UCTION
~ ~ s~ pay I q ~0, O~ Do~s (' ~5 per mon~
for rent~ on or before the ~ ~y o~h mon~ (~e due date) · ~ rent ~s not prod by ~e 3rd ~y
of ~e mon~ ~s~ ~s ~o pay m ~U~ lat~ ~ge of Tw~-five Do~s ($25 ~) plus a late
~h~e o~ $1 50 p~ day ther~er ~ prod m ~ L~ ~s to pay a ch~ffe of Twen~-five
Do~s (~25 00) tot ~h remm~ ~h~k
V,
CO~ON OF P~SES. Prope~ ~s ~ to be m the s~e ~ondmon at the
~e of move~u~ ~ l~ w~ at the t~ of move-~ r~o~le we~ ~d ~ ~de d~ o~p~,
~d ~provem~nls ~e prior to o~pm~ ~cept~ Less~ ~s to test smoke d~ors before
oc~p~ the Prop~, ~d ~s respomlble for not~g ~sor · smoke d~ors ~e not ~o~
~ou~o~ Less~'s o~p~y Ba~en~ for smoke d~ors, AC ~ters, md h~ bulbs ~ be
replac~ a~ ~'s ~ense
INSURANCE Lessor shall pay for ire and extended coverage on the Properly
I,IABHATY Lessor wdl not be liable to Lessee or Lessee's 8uests/'or any damages or
losses to person or property, including the/t, burglary, assault, vandalism, or other crimes Lessor will
not be hable to Lessee or 8uests for personal injury or for darna~e to or loss of thetr personal property
from ire, flood, water leak, ram, had, ice' snow, h~htnm~, rand, explosion, interruption of utthues, or
other occurrences unless the damages from these occurrences are atmbutable tn any way to Lessor's
negbgence Lessor strongly recommends that Lessee secure its own msorance to protect agama all of
the above occurrences
REPAIRS AND MALFUNCTIONS Lessee a~rees to request all repairs and semces m
writing to Lessor, except m an emergency when a telephone call will be accepted Workers shall have
the right to temporarily turn off equipment and interrupt uuhties to perform repmrs or maintenance
wtuch require such interruption Lessor shall keep the foundauon, the exterior walls, and the roof ua
good repmr except that Lessor shall not be required to make any repatrs occasioned by the neghgence
of Lessee, its employees, subtenants, hcensees and concess~omures Lessor wtll make all repmrs vatban
a reasonable tune of Lessee's request
DAMAGE AND DESTRUCTION In case of malfimct~on of utflmes or damage by fire,
water or sumler cause, Lessee shall notify Lessor unmediately The Lea.se shall continue and rent shall
not abate dunng such periods, unless the damages are substanual If damages are substantial, Lessor or
Lessee may terminate tbs Lease m writing In this case, rent shall be prorated and the balance and
deposns refunded
tlR_II~{BUliSEMIINT Lessee shall pwmptly mmburse Lessor for any loss, property
damage, or cost of repmrs or ser~ces caused to the Property by neghgence or unproper use by Lessee
or ~uests, This includes damagea to doors, windows, or screens, repair costs and damages fi.om
plumbing stoppages ua lines exclusively serving Property, and damages from windows or doors leat
open Lessors fadure or delay m demanding damage rennbursemant' late-payment charges, returned
checks or other sums due shall not be deemed a waiver;, and Lessor may requtre payment at any tune
Lessor may reqture advance payment of repairs for wl~ch Lessee is hable
PAGE 2
WI:~N LESSOR MAY ENTER Lessor may enter Property when and &the rent lS more
than sev~n (7) days delinquent
CONTRACTUAL I',w,N AND ABATEMENT All personal property on the prerruses
subJeCted to a contractual hen to secure payment of delinquent rent In order to exercise contractual
hen rightS, Lessor may enter the pretmses and remove and store all such property, provided the resident
be present or written nouce of entry mast be lei~ afterward
CI',~A.N~G Upon move-out, the property must be cleaned thoroughly If Lessee faals to
clean, reasonable charges to complete such cteanmg shall be deducted
XIV.
PERSONAL Lessee's telephone number ~s
EXECUTED tills/~ day of
TED BENAVIDES, CITY MANAGER
ALTERS, CITY SECRETARY
BY
PAGE
APPI~OVED AS TO LEGAL FORM
HERBF_~T L PI~OUTY, CITY ATTORNEY
PAGE