1998-150 ORDINANCE NO !
AN ORDINANCE AWARDING A CONTRACT FOR THE 3 YEAR LEASE PURCHASE OF A
XEROX 4850 COLOR LASER PRINTER, A NPS BI-MOD KIT FOR A XEROX 4050 PRINTER
AND A MAINTENANCE AGREEMENT FOR EACH ITEM, FROM THE STATE OF TEXAS
GENERAL SERVICES COMMISSION CONTRACT AND INTERLOCAL COOPERATIVE
PURCHASING AGREEMENT, PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR, AND PROVIDING AN EFFECTIVE DATE (PURCHASE ORDER # 85191 -
XEROX CORPORATION IN THE AMOUNT OF $107,455 20 PER YEAR, 3 YEAR COST
$322,365 60)
WHEREAS, pursuant to Resolution 92-019, the State Purchasing General Semees
Cornnnssaon has sohelted, received and tabulated competmve bids for the purchase of necessary
materials, eqtupment, supphes or semees m accordance wath the procedures of state law on behalf
of the Caty of Denton, and
WHEREAS, the C~ty Manager or a desagnated employee has rewewed and recommended
that the hereto desenbed materials, equipment, supphes or services can be purchased by the City
through the General Semees Conmnsslon programs at less cost than the City would expend af
baddmg these items mchv~dually, and
WHEREAS, the City Council has prowded m the C~ty Budget for the appropnatton of funds
to be used for the purchase of the materials, eqmpment, supplies or services approved and accepted
hereto, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
~ That the numbered items in the following numbered purchase order for
materials, equipment, supphas, or serwces, shown an the "Purchase Orders" attached hereto, are
hereby accepted and approved as being the lowest responsible bids for such items
PURCHASE
ORDER VENDOR AMOUNT
85191 XEROX CORPORATION $107,455 20
~ That by the acceptance and approval of the above numbered items set forth
m the attached purchase orders, the C~ty accepts the offer of the persons submitting the bids to the
General Serwces Conumss~on for such ~tems and agrees to purchase the materials, eqmpment,
supphes or serwces in accordance with the terms, condmons, specifications, standards, quantmes
and for the specified sums contained m the bid documents and related documents filed with the
General Services Commission, and the purchase orders issued by the City
SEC~ON ~I That should the City and persons subnuttmg approved and accepted items set
forth tn the attached purchase orders wish to enter into a formal wnttcn agreement as a result of the
City's ratification of b~ds awarded by the General Services Commission, the C~ty Manager or his
designated .representative is hereby authorized to execute the wntten contract wluch shall be attached
hereto, prowded that the wntten contract Is tn accordance with the terms, conchtions, specifications
and standards contmned m the Pwposal submitted to the General Sermces Commission, quantities
and specified sums contained tn the City's purchase orders, and related documents herein approved
and accepted.
~ That by the acceptance and approval of the above numbered items set forth
tn the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor
in the amount and m accordance with the approved purchase orders or pursuant to a wntten contract
made pursuant thereto as authonzed hereto
SECTION V That flus ordinance shall become effective Lmmedlately upon its passage and
approval
PASSED AND APPROVED flu, r~]ktfl da Of~'
JAC~t'ILLER, MAYOR
ATTEST
JENNIFt~R WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
X 4850 Highlight Color Printing S),stem Configuration Review & Pricing
(S),stem Option #3)
~' 4850 Printer System
/ 40 Hours Of System Integration
v/ RS/6000, Network and Mainframe Configuration
v" (3) Highli§ht Color Kits: Blue & Red & Green
'/(2X 5) Monday-Frida)' (Sam -12am) Service
/ Reduced Impression charge of .0033
~6 M~ 48 Mo 60 Mo
Mo Pmt $ 4,488 09 $ 3,683 39 $ 3,211 73
Mo Ma~nt $~ $1:657.00 $1.657.00
Mo Totals $ 6~145 09 $ 5,340 39 $ 4,868 73
Per Year $ 73,741 08 $ 64,084 68 $ 58,424 76
v/ I! th~s proposal ~s accepted, Xerox w,II upgrade the serwce coverage on the ex~stm§ 4050 to 2X5, to
match th~s 4850 confi§urat~on In addit~on, a 15% d~scount to be apphed on the c~ty's ex~stm§
4050 printer monthly mmntenance and ~mpress~on charge Th~s d~scount has been ,~corporated
~nto the above 4850 pricing
~/' The above pricing includes a $40,000 trade m allo~vance on the ex~st~ng 4050 pr,~ter, and $ 6,000
on (1) IBM & (1) Gemcom hne printers
5
X~ System Upsrade For Current LPS 4050 ~
RS/6OOfl and: Network System Confi_euratlon
· QIS\' State Of Texas Contract # 0708906-04 PIoduct Code 4050BIM2N
· (1) Sun Ultra 2
· 200 Mhz Processor
· 256 MB el Standmd RAM
· 42GB Hind D~sk
3 5" Floppy Drive
CD ROM Drive
· 100 BaseT Ethernet Connection
· :>0" Color Monitor
· Keyboard & Mouse W/Pad
· Supported Data Streams PostScupt 1&2, ASCII, Sun SolaHs, PCLSe, Appletalk
· CuHent 1 S NPS System Operating Software
· Cunent XGF I-3 Variable Data Intelhgenl PostScrIpt PHntwme Sottwme
· 51 Standmd PostScript Fonts Included
· All Systems and Softwme(s) Documentation & L~censes
· Punt Dnvers & Cabhn§ Kit
· Data Center Dehvery
· Data Center installation
· Data Cente~ NPS System Set-Up & ¥1rtual Pnnter Configmat~on
· Optional (1) New City O1 Denton Cmrent Electronic Wate~ Bill Fo~m NPS Set-Up
· Optional (1) New City Of Denton Dehng, tlp. j~ Elect~omc ~Vate~ Bill Fom~ NPS Set-Up
· OCR & Pol~tNet Barcode Fonts Load and Set-Up
· On-S~te NPS & LPS B~-Mode Operator Tramm§
· eli-Site Class Room NPS Systems T~amln§ (1) Operatm
· On-Go~n§ (1X5) Standard Se~wce & Replacement Included
· On-Go~n§ Analyst and Spec~ahst Support Included
· On-Gem§ NPS F~ee Hothne Support 24hfs Included
· Opelat~n§ and XGF Software Up§lades as the) are released
Monthly LeaKe & Seevice Pr~cm~
30 Mo. (add to Current 36Mo 48 Mo 60 Mo
4050LPS Lease)
Pmt $ 2,359 51 $ 2,009 67 $1,609 06 $1,402 90
Mamt $ 4~0.00 $ 45000 $ 450.00 $ 450.00
Totals $ 2,809.51 $ 2,459 67 $ 2,059 06 $1,852 90
tear 5 33,714.12 $ 29,516.04 $ 24,708 72 $ 22,234.80
6