1998-189AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT FOR THE DEVELOPMENT OF A
LIBRARY MASTER PLAN, AUTHORIZING THE EXPENDITURE OF FUNDS
THEREFOR, AND PROVIDING AN EFFECTIVE DATE (RFSP # 2128 - PUBLIC
LIBRARY MASTER PLAN AWARDED TO CAROL BROWN ASSOCIATES IN THE
AMOUNT $46,475 00)
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
~ That the C~ty Manager ~s hereby authonzed to execute a
Professional Serwces Agreement with Carol Brown Assocmtes pertmnmg for the
development of the L~brary Master Plan and related act~mt~es for 1998 - 2010, a copy of
whmh Agreement ~s attached hereto and ~ncorporated here~n by reference
~ That the expenditure of funds as prowded m the attached
agreement is hereby authorized
~ That ttus ordinance shall become effective ~mmed~ately upon ~ts
passage and approval
PASSED AND APPROVED this the /~7"._~t day of ~7//L~ , 1998
J~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2128 PROFESSIONAL SERVICES AOREEMENT ORDINANCE
PROFESSIONAL SERVICES AGREEMENT
FOR THE DENTON PUBLIC LIBRARY MASTER PLAN 1998-2010
STATE OF TEXAS §
COUNTY OF DENTON §
THIS AGREEMENT is made and entered tnto as of the I [~ay of June, 1998, by and
between the City of Denton, Texas, a Texas municipal corporation, w~th its pnnclpal office at
215 East McK~nney Street, Denton, Denton County, Texas 76201, hereinafter called "OWNER"
and Carol Brown Associates, wtth its corporate office at 11706 South Klrkwood, Stafford,
Texas, hereinafter called "CONSULTANT," acting hereto, by and through their duly authorized
representattves
WITNESSETH, that m consideration of the covenants and agreements herein contained,
the parttes hereto do mutually agree as follows
ARTICLE l
EMPLOYMENT OF CONSULTANT
The OWNER hereby contracts with the CONSULTANT, as an independent contractor,
and the CONSULTANT hereby agrees to perform the services herein in connection with the
Project as stated tn the sections to follow, wtth diligence and ~n accordance with the Nghest
professtonal standards customarily obtained for such services in the State of Texas The
professtonal services set out hereto are m connection with the following described project
The ProJect shall include, without hm~tatlon, consulting services for the Denton Public
L~brary to complete a Library Master Plan for 1998-2010 with three major components (1)
Library Master Plan, (2) Braiding Needs Assessment, and (3) Emily Fowler Central Lthrary
Famhty Plan
ARTICLE II
SCOPE OF SERVICES
The CONSULTANT shall perform the following services ~n a profesmonal manner
A The CONSULTANT shall perform all those services as necessary and as described m the
OWNER's Request for Proposal (RFP) Relating to Professional Services for the Denton
Pubhc Library Master Plan 1998-2010, which ~s attached hereto and made a part hereof
as ExNNt "A" as if written word for word herein
B To perform all those services set forth in CONSULTANT's Revised Lint of Work, which
proposal is attached hereto and made a part hereof as ExNNt "B" as if written word for
word herein
C CONSULTANT shall perform all those services set forth in ~ndivtdual task orders which
is attached hereto and made a part hereof as Exhibit "C" as if written word for word
herein
D If there ts any conflict between the terms of this Agreement and the exhibits attached to
thts Agreement, the terms and condmons of this Agreement wtll control over the terms
and condmons of the attached exhtbits or task orders
ARTICLE III
PERIOD OF SERVICE
This Agreement shall become effecnve upon execution of this Agreement by the
OWNER and the CONSULTANT and upon tssue of a nottce to proceed by the OWNER, and
shall rematn ~n force for the period whmh may reasonably be reqmred for the completton of the
Project, including Add~ttonal Servtces, if any, and any required extensions approved by the
OWNER Th~s Agreement may be sooner termmated in accordance wtth the provisions hereof
Ttme ts of the essence ~n this Agreement The CONSULTANT shall make all reasonable efforts
to complete the servtces set forth hereto as expedmously as posstble and to meet the schedule
estabhshed by the OWNER, actmg through ~ts Cay Manager or hts destgnee
ARTICLE IV
COMPENSATION
A COMPENSATION TERMS
1 "Subcontract Expense" ts defined as expenses incurred by the CONSULTANT tn
employment of others tn outstde firms for servtces xn the nature of consulting
servmes for the Denton Pubhc L~brary
2 "D~rect Non-Labor Expense" ts defined as that expense for any asstgnment
tncurred by the CONSULTANT for supphes, transportatton and eqmpment,
travel, communicattons, subsistence, and lodgtng away from home, and similar
incidental expenses tn connectton wtth that assignment
B BILLING AND PAYMENT For and in cons~deration of the professtonal servmes to be
performed by the CONSULTANT heretn, the OWNER agrees to pay, based on the cost
esttmate detml at an hourly rate shown in Exhibit "D" whmh ts attached hereto and made
a part of th~s Agreement as if written word for word herren, a total fee, mcludmg
rotmbursement for direct non-labor expenses not to exceed fifty thousand dollars
($50,000)
Parttal payments to the CONSULTANT will be made on the basis of detailed monthly
statements rendered to and approved by the OWNER through its City Manager or hts
designee, however, under no circumstances shall any monthly statement for services
Page 2
exceed the value of the work performed at the t~me a statement ts rendered The
OWNER may withhold the final five percent (5%) of the contract amount until
completion of the ProJect
Nothing contained tn th~s Article shall reqmre the OWNER to pay for any work whmh ~s
unsatisfactory, as reasonably determtned by the City Manager or h~s designee, or whmh ~s
not subrmtted ~n compliance with the terms of this Agreement The OWNER shall not be
reqmred to make any payments to the CONSULTANT when the CONSULTANT ~s ~n
default under th~s Agreement
It ~s specffically understood and agreed that the CONSULTANT shall not be authorized
to undertake any work pursuant to th~s Agreement which would reqmre additional
payments by the OWNER for any charge, expense, or rmmbursement above the
maximum not to exceed fee as stated, w~thout first having obtained written authorization
from the OWNER The CONSULTANT shall not proceed to perform the servmes hsted
in Artmle III "Addit~onal Services," without obtmmng prior written authorization from
the OWNER
C PAYMENT If the OWNER fads to make payments due the CONSULTANT for
services and expenses w~th~n s~xty (60) days after receipt of the CONSULTANT's
undisputed statement thereof, the amounts due the CONSULTANT wall be ~ncreased by
the rate of one percent (1%) per month from the said sixueth (60th) day, and, m addition,
the CONSULTANT may, after giwng seven (7) days' written notme to the OWNER,
suspend services under this Agreement until the CONSULTANT has been pa~d ~n full all
amounts due for services, expenses, and charges, prowded, however, nothing here~n shall
reqmre the OWNER to pay the late charge of one percent (l%) set forth hereto ~f the
OWNER reasonably determines that the work ns unsatisfactory, ~n accordance w~th th~s
Artmle V, "Compensation"
ARTICLE V
OBSERVATION AND REVIEW OF THE WORK
The CONSULTANT w~ll exercise reasonable care and due dd~gence m d~scovenng and
promptly reporting to the OWNER any defects or defimencies in the work of the
CONSULTANT or any subcontractors or subconsultants
ARTICLE VI
OWNERSHIP OF DOCUMENTS
All documents prepared or furmshed by the CONSULTANT (and CONSULTANT's
subcontractors or subconsultants) pursuant to th~s Agreement are instruments of servrce, and
shall become the property of the OWNER upon the term~nation of this Agreement The
CONSULTANT ~s entitled to retmn cop~es of all such documents The documents prepared and
fumtshed by the CONSULTANT are ~ntended only to be applicable to this Project, and
OWNER's use of these documents in other projects shall be at OWNER's sole risk and expense
Page 3
In the event the OWNER uses any of the tnformat~on or materials developed pursuant to this
Agreement in another project or for other purposes than specffied herein, CONSULTANT is
released from any and all habdlty relating to their use ~n that project
ARTICLE VII
INDEPENDENT CONTRACTOR
CONSULTANT shall provide servmes to OWNER as an independent contractor, not as
an employee of the OWNER CONSULTANT shall not have or claim any right arising from
employee status
ARTICLE VIII
INDEMNITY AGREEMENT
The CONSULTANT shall indemnify and save and hold harmless the OWNER and its
officers, agents, and employees from and against any and all habdlty, claims, demands, damages,
losses, and expenses, including, but not hm~ted to court costs and reasonable attorney fees
incurred by the OWNER, and tncluding, without hmltatlon, damages for bodily and personal
injury, death and property damage, resulting from the negligent acts or omiss~ons of the
CONSULTANT or its officers, shareholders, agents, or employees in the execution, operation, or
performance of this Agreement
Nothing in this Agreement shall be construed to create a liability to any person who is not
a party to this Agreement, and nothing herein shall wmve any of the parties' defenses, both at
law or eqmty, to any claim, cause of action, or litigation filed by anyone not a party to this
Agreement, Including the defense of governmental immunity, which defenses are hereby
expressly reserved
ARTICLE IX
INSURANCE
Dunng the performance of the services under this Agreement, CONSULTANT shall
mmntam the following insurance w~th an insurance company licensed to do business ~n the State
of Texas by the State Insurance Commission or any successor agency that has a rating with Best
Rate Careers of at least an A- or above
A Comprehensive General L~abdlty Insurance with bodily injury limits of not less than
$500,000 for each occurrence and not less than $500,000 m the aggregate, and with
property damage limits of not less than $100,000 £or each occurrence and not less than
$100,000 in the aggregate
B Automobile Liability Insurance with bodily injury hmlts o£ not less than $500,000 for
each person and not less than $500,000 for each acmdent, and with property damage
limits of not less than $100,000 for each accident
Page 4
C Worker's Compensation Insurance in accordance with statutory reqmrements, and
Employers' Liability Insurance with limits of not less than $100,000 for each accident
D Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate
E The CONSULTANT shall furnish insurance certfficates or insurance pohc~es at the
OWNER's request to ewdence such coverages The insurance pohc~es shall name the
OWNER as an additional ~nsured on all such pohcies, and shall contain a prows~on that
such insurance shall not be canceled or modified without thirty (30) days' prior written
notice to OWNER and CONSULTANT In such event, the CONSULTANT shall, prior
to the effective date of the change or cancellation, serve substitute policies furnishing the
same coverage
ARTICLE X
ARBITRATION AND ALTERNATE DISPUTE RESOLUTION
The parties may agree to settle any d~sputes under this Agreement by submitting the
d~spute to arb~tration or other means of alternate dispute resolution, such as mediation No
arbitration or alternate d~spute resolution anstng out of or relating to th~s Agreement, mvolwng
one party's d~sagreement, may ~nclude the other party to the disagreement without the other's
approval
ARTICLE XI
TERMINATION OF AGREEMENT
A Notw~thstandlng any other prowsmn of this Agreement, either party may terminate by
g~wng thirty (30) days' advance written notice to the other party
B This Agreement may be terminated m whole or m part In the event of e~ther party
substantmlly fading to fulfill ~ts obhgations under this Agreement No such termination
will be affected unless the other party ~s given (1) written notice (dehvered by certffied
mml, return recetpt requested) of ~ntent to terminate and setting forth the reasons
specifying the non-performance, and not less than thirty (30) calendar days to cure the
failure, and (2) an opportumty for consultation w~th the terminating party prior to
termination
C If the Agreement ~s terminated prior to completion of the services to be prowded
h~reunder, CONSULTANT shall ~mmedmtcly cease all services and shall render a final
ball for services to the OWNER within thirty (30) days after the date o£termmat~on The
OWNER. shall pay CONSULTANT for all services properly rendered and satisfactorily
performed and for reimbursable expenses to termination incurred prior to the date of
termination, in accordance w~th Article IV "Compensation" Should the OWNER
subsequently contract with a new consultant for the continuation of services on the
Project, CONSULTANT shall cooperate in providing m£ormatlon The CONSULTANT
shall turn over all documents prepared or £urnmhcd by CONSULTANT pursuant to th~s
Page 5
Agreement to the OWNER on or before the date of term~nation, but may mmntain copies
of such documents for its use
ARTICLE XI1
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval by the OWNER shall not constitute, nor be deemed a release of the
responsibility and liability of the CONSULTANT, ~ts employees, associates, agents,
subcontractors, and subconsultants for the accuracy and competency of their designs or other
work, nor shall such approval be deemed to be an assumption of such responsibility by the
OWNER for any defect in the design or other work prepared by the CONSULTANT, its
employees, subcontractors, agents, and consultants
ARTICLE XIII
NOTICES
All notices, communications, and reports required or permitted under this Agreement
shall be personally dehvered or mmled to the respective partms by depositing same in the United
States mad to the address shown below, certified mall, return receipt requested, unless otherwise
spemfied here~n Mailed notices shall be deemed commumcated as of three (3) days' mmhng
To CONSULTANT To OWNER
Carol Brown Assocmtes City of Denton
11706 South K~rkwood ATTN Eva Poole, Director of Library Services
Stafford, Texas 77477 215 East McKlnney
Denton, Texas 76201
All notices shall be deemed effective upon receipt by the party to whom such not,ce is
given, or w~th~n three (3) days' marling
ARTICLE XIV
ENTIRE AGREEMENT
Th~s Agreement, consisting of nine pages and four exhibits, constitutes the complete and
final expression of the agreement of the parties, and ns intended as a complete and exclusive
statement of the terms of their agreements, and supersedes all prior contemporaneous offers,
promises, representations, negotiations, discussions, communications, and agreements which
may have been made m connection with the subject matter hereof
ARTICLE XV
SEVERABILITY
If any provision of this Agreement is found or deemed by a court of competent
jurisdictiOn to be invalid or unenforceable, it shall be considered severable from the remainder of
Page 6
th~s Agreement and shall not cause the remainder to be tnvahd or unenforceable In such event,
the parties shall reform th~s Agreement to replace such stricken provision w~th a valid and
enforceable provision which comes as close as possible to expressing the ~ntentlon of the stricken
provision
ARTICLE XVI
COMPLIANCE WITH LAWS
The CONSULTANT shall comply w~th all federal, state, and local laws, rules,
regulanons, and ordinances apphcable to the work covered hereunder as they may now read or
hereinafter be amended
ARTICLE XVII
DISCRIMINATION PROHIBITED
In performing the services required hereunder, the CONSULTANT shall not dlscnnnnate
against any person on the bas~s of race, color, religion, sex, nanonal origin or ancestry, age, or
physical handmap
ARTICLE XVIII
PERSONNEL
A The CONSULTANT represents that it has or wdl secure, at its own expense, all
personnel reqmred to perform all the servmes reqmred under this Agreement Such
pemonnel shall not be employees or officers of, or have any contractual relations w~th the
OWNER CONSULTANT shall inform the OWNER of any conflict of interest or
p0tentml conflict of interest that may arise dunng the term of th~s Agreement
B All services required hereunder will be performed by the CONSULTANT or under its
supervision All personnel engaged in work shall be qualified, and shall be authorized
and permitted under state and local laws to perform such services
ARTICLE XIX
ASSIGNABILITY
The CONSULTANT shall not assign any ~nterest in th~s Agreement, and shall not
transfer any ~nterest in th~s Agreement (whether by asstgnment, novation, or otherwise) without
the prior written consent of the OWNER
ARTICLE XX
MODIFICATION
No waiver or modification of this Agreement or of any covenant, condmon, or hrmtatlon
herein contained shall be valid unless in writing and duly executed by the party to be charged
therewith, and no evidence of any waiver or modfficatton shall be offered or received ~n evidence
Page 7
~n any proceeding ansmg between the part,es hereto out of or affecttng thts Agreement, or the
rights or obhgat~ons of the parttes hereunder, and unless such wmver or modfficat~on ~s m
writing and duly executed, and the part, es further agree that the prowsmns of th~s section w~ll not
be wmved unless as set forth heretn
MISCELLANEOUS
A The following exhibits are attached to and made a part of th~s Agreement C~ty's RFP,
Carol Brown Associates Proposal, and Carol Brown Associates Cost Proposal
B CONSULTANT agrees that OWNER shall, unttl the expiration of three (3) years after
the final payment under th~s Agreement, have access to and the right to examme any
directly pertinent books, documents, papers, and records of the CONSULTANT
~nvolwng transactions relating to th~s Agreement CONSULTANT agrees that OWNER
shall have access dunng normal working hours to all necessary CONSULTANT facilities
and shall be prowded adequate and appropriate working space ~n order to conduct audits
~n comphance w~th th~s section OWNER shall g~ve CONSULTANT reasonable advance
not,ce of ~ntended audits
C Venue of any stat or cause of action under th~s Agreement shall he exclusively ~n Denton
County, Texas Th~s Agreement shall be construed ~n accordance w~th the laws of the
State of Texas
D For the purpose of th~s Agreement, the key persons who will perform most of the work
hereunder shall be Carol Brown However, nothing herein shall limit CONSULTANT
fi.om using other quahfied and competent members of ~ts firm to perform the services
reqmred here~n
E CONSULTANT shall commence, carry on, and complete any and all projects w~th all
apphcable dispatch, m a sound, economical, and effictent manner and in accordance w~th
the prows~ons hereof In accomphsh~ng the projects, CONSULTANT shall take such
steps as are appropriate to ensure that the work ~nvolved ~s properly coordinated w~th
related work being camed on by the OWNER
F The OWNER shall assist the CONSULTANT by plamng at the CONSULTANT's
d~sposal all avmlable ~nformation perttnent to the ProJect, ~nclud~ng previous reports, any
other data relative to the Project, and arranging for the access thereto, and make all
prows~ons for the CONSULTANT to enter ~n or upon pubhc and private property as
reqmred for the CONSULTANT to perform services under th~s Agreement
G The captions of this Agreement are for tnformattonal purposes only, and shall not ~n any
way affect the substantive terms or cond~tmns of th~s Agreement
Page 8
IN WITNESS HEREOF, the C~ty of Denton, Texas has caused th~s Agreement to be
executed by ~ts duly authorized Ctty Manager, and CONSULTAy~has executed_lh~s Agreement
tl~r~lts duly authorized undersigned officer on this the /~ P~ day of ~,
CITY OF DENTON, TEXAS
TED BENAVIDES, CITY MANAGER
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
CAROL BROWN ASSOCIATES
WITNESS
BY
Page 9
REVISED COST PROPOSAL FOR CONSULTING SERVICES
DENTON PUBLIC LIBRARY
SUBMITTED BY
CAROL BROWN ASSOCIATES, HH ARCHITECTS, AND
MEYER, SCHI~RER, AND ROCKCASTLE
Carol Brown
lnmal mvemgatlon ofh'brary and co..~muiy on-~e 40 hours
PreparaUon of focus group script and two
survey instruments off-site 16 hours
Conduct focus groups and pertw.~pate m
building evaluaUon w~th architects on-site 40 hours
Prepare first dra~ of long-range plan off-site 64 hours
Prepare final draR of long-range plan off-site 24 hours
Present master plan to c~ty officmls and
com~ groups (will cover a
ma~m of two trips and two
presentations) on-she 8 hours
Addmonal meetmss on~~e off-~e 16 hours
Total 208 hours, $90 per hour 18,720
Compdation of data from two surveys,
maximum 1,000 surveys (includes
spread sheet prep for tallying, talbot/
data entry and ventlcaUon, compdaUon
of answers to ope~.e~ded questions) off-~e 100 hours
100 hours, ~ $20 per hour 2,000
Total cost, CRA, fees for all services 20,720
HIt Architects
HH Arcintects wdl carry out aH parts of the project related to the phymcal/structural assessment
of the l~m!ly Fowler Central L~erary and ge(s), including the work of the engineers HH wdl also
be revolved m devalopmg the budding plan for the central hbrary (along w~th CBA and MS & R)
and wdl prepare any drawings needed to dlustrate the buddmg recommendations
McConnell, 80 hours, ~ $100 per hour 8,000
En~neers, Structural and MEP, 50 hours, ~ $80 4,000
(Addmonal hours needed for en~pneers wdl be bdled at
the rote of $80 per hour)
Total cost, HH Arc~tects 12,000'
Meyer, Seherer, and Roekcastle
MS & R will carry out all parts of the project rehted to assessment of the functional aspects of
the Emily Fowler Central Library MS & R will take primary responsib~hty for developing
recommendations for the central hbrary related to the expected function of the building and the
findings of the budding and s~te assessmmlts MS & R's reco,.~.endat~ons will relate to
coi~mum_~ty input and the resulting m~ster plan for the hbrary
Scherer. 40 hours. ~ $100 per hour 4,000
Poling, 60 hours, ~ $100 per hour 6,000
Total cost, MS&R 10,000'
*Includes evaluation of current central h'brary site and a ma~num of two addmonal ~es selected
m consultauon with appropriate city depa~imentg Hours needed for evaluaUon of more ~es will
be charged at the hourly rate for fees for the architects quoted here
Expanses
CBA, per &em for food and lodging, 10 days,
@ $1oo per day ~,ooo
HH Architects, tmloag¢ for personal cars, 8 raps by
McConnell and 2 angmeers, each mp 80
miles round tsar, 640 m~les, ~ 32 per nule 205
MS~d~, airfare, 4 trips, @ m~ximum $500 2,000
MS&R, contmgancy per d~em for food and lodging,
2 days, ~ $125 250
MS&R, car rental, maximum 4 days, ~ $75 per day 300
Total expanses 3,755
Summary:
Total fees, Carol Brown Associates 20,720
Total fees, HH Ardntocts and eogmeers 12,000
Total fees, Meyer, Scherer, and Rockcastle 10,000
Total fees (CBA, HH, and MS&R) 42,720
Total expe~lses (CBA, HH, and MS&R) 3,755
Total fees and expeoses (CBA, ~ and MS&R) 46,475
REVISED IJ~T OF WORK
1 The library will supply ex~stmg data regardmg the hbrary and the c~y, mcludmg, but not
hnuted to, arclutectural plans of the existing central building, annual hbrary usage stat~lcs,
collection sr~es, long-range plans, orgamTational chart, door counts, acqmsmons and w~thdrawal
statmUcs, technology plans, and h'brary budget mformauon
CBA wdl confirm the final work plan and will schedule the first s~te v~t with the L~rary Dgector
by phone Brown will be on-site approximately five days for the first ge v~sn The first ge vmt
will mclude the followmg actlvmes, m addmon to any others suggested by the D~rector
· CBA will rarefy-mw the ~'brary Director and other staff members--e~ther
md~ldually or m groups--and meet wnh selected c~y officials, cny
department heads, school system representatives, Fnands of the Library,
and other relevant comm~uuty leaders
· Brown will hold an mmal meeting w~th the La~orary Board to dmcuss their
expectauuns for the plaunmg process and to discuss contmttmg
communtcation durmg the project
· Brown will discuss the orgsm?ation of focus groups (and, if requested,
~trveys) with the Library Director
2 The hbrary staffwfll orgsmTe focus groups and make mmal phone calls to possl~ole pamc~pants
(based on a script supphed by Brown) and se~d letters confirming their pamc~pauon (based on a
sample letter supphed by Brown)
Brown will prepare the questions to be discussed by the focus groups, vnth input t~om the
arclutects, and will re,aew the questions by phone and fax with the l~braoy Director
During a second ge visit, CBA will conduct five focus groups and/or coi~i~umty fo~ms and
carry out addmunal meetmgs and interviews for the purpose of collecting mformauon Sennce
responses for the future of the h'ora~ wdl be selected with the Ll'orary Director and others
Brown wfil discuss poss~'ble ~es for addmonal branches w~h the L~rary Director and tour areas
under consideration by car
3 The architectural team wall evaluate the Emdy Fowler Central L~"orary and stte For the mmal
and p.mary investigation, McConn~ll, Scherer, and Polmg wdl all be on-ge Brown will be on-
s~te at the mid of the site visit to discuss the architects' findings Prehmmary evaluation of other
s~tes will also be completed during th~s visit
4 Following thetr evaluation, McConneR, m conanltation wtth Scherer and Pohng, wdl prepare a
prehmma_~y report ofthnlr evaluation of the budding and ~e(s) Pohng wdl make a follow-up
vlmt. ~f necessary
5 Followmg the focus group d~cuss~ons, CBA wall prepare two survey mstrumants m
consultaUon w~th the Library D~rector (one survey for use m the library, one survey for use w~th
groups outside the h'brary) The h"orary staff or volunteers will conduct the two surveys on-s~te
CBA wdl compile and analyze the data
6 ARer the completion of the information 8athez~5~, Brown wdl compde the data t~om the focus
groups, surveys, and all other mformauon gathered The mmal findings of the architects wdl be
d~scussed,with the Lil~rary Dxrector Brown wdl write a first draR of the master plan (m
consultatmn wp.h the arcfutects) that incorporates the arch~tectitral evaluatton of the central
h~orary, the site evaluations, and budding recommendations McConnell wdl prepare any drawings
needed to illustrate the budding or rote reco~endations HH and MSR will prepare prel~,miiary
cost est~mntes to accompany the budding reonmmendations CBA wdl prepare estimates of
annual operatmg costs, m consultation with HH and MSR. The master plan will include
· A dtscusmon of demographic reformation relevant to library plnnnmg for Denton
Public Library
· Discusmon of the commumty input received through focus group d~scusmons,
maetmgs, nnd mtewtews (the barns for the reco.m~endatlons)
· An assessment of exLsting h'orary collections, sen~ces, technology, and staffing
· The arc~utects' assessment of the Emdy Fowler Central Lforary and rote and other
posm'ale sites Conmderation ofposmble alternatn/e uses of the Enuly Fowler
budding Dtseusmon ofposm'ole rotes for future branches, as m&cated by the focus
group dlscusmons, surveys, and on-site mvemgation
· A new library mmmon statement, selected sennce responses, and twelve-year goals
and obje~tives for the expanded library that m,..~nze the master plan
rec. ommendat~ons
· Recoi~andat~ons for future collections, services, technology, and stnffing
· Archite~m'al recomme~dations and prehmmaty space allocations for the central
library and, ~f relevant, reco-.~,endations for the use of the Emdy Fowler building
· Es~mnted capital cost of facthties and other recommendations and est~mn~ed
~nnual operating cost for providing the recommended collections, services, end
staffm new or expanded fa~'~hties
The first draft report will be sent to the L~rary D~rector for rewew The final report will not be
completed unul aH requested re~s~ons have been made by CBA and the Director concurs with all
of the reoo~-,eadat~ons
7 After revmons requested by the L~rary l~reotor have been made, CBA wall submit the final
master plan
8 CBA, HH, and MSR will make additional site ~s~ts, as requested, to present the final master
plan to city officials and community groups
REVISED WORK SCHEDI.~JF~
Contract awarded June 16, 1998
Confirmation of work plan and s~hedulm~ of first
site vlslt Jtme 17-July 13, 1998
Fxrst CBA s~te v~t, ~ mvestagat~on July 13 - 17, 1998
On-sate evaluation of Enaly Fowler Central Library
and s~tes by CBA, HH, and MSR July 15 -16, 1998 (or alternate date
m July to be determined)
Evaluation report prepared by HH and MSR August, 1998
Add~onal collectmn end comp~iauon ofhbrary
and coamiamty mformat~on by CBA August, 1998
OrgamTatiOll of fools groups end coag~oiat~on of
attendance by h'orary staff, m consultauon
with Brown, preparation of first draft of
surveys by Brown August 3 - September 11, 1998
CBA site ws~t, focus groups conducted September 14 - 18, 1998
Final draft of survey instruments prepared by
Brown September 21 - October 2, 1998
Surveys conducted by h~erary staff October 5 - 16, 1998
First draR of master plan prepared by CBA October 19 - December 4, 1998
First draR of master plan revaewed by L~brary December 7, 1998 - January 4, 1999
Rexas~on of draR of master plan January 5 - 18, 1999
Final phm subnntted January 20, 1999