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1998-189AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR THE DEVELOPMENT OF A LIBRARY MASTER PLAN, AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE (RFSP # 2128 - PUBLIC LIBRARY MASTER PLAN AWARDED TO CAROL BROWN ASSOCIATES IN THE AMOUNT $46,475 00) THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS ~ That the C~ty Manager ~s hereby authonzed to execute a Professional Serwces Agreement with Carol Brown Assocmtes pertmnmg for the development of the L~brary Master Plan and related act~mt~es for 1998 - 2010, a copy of whmh Agreement ~s attached hereto and ~ncorporated here~n by reference ~ That the expenditure of funds as prowded m the attached agreement is hereby authorized ~ That ttus ordinance shall become effective ~mmed~ately upon ~ts passage and approval PASSED AND APPROVED this the /~7"._~t day of ~7//L~ , 1998 J~ ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY 2128 PROFESSIONAL SERVICES AOREEMENT ORDINANCE PROFESSIONAL SERVICES AGREEMENT FOR THE DENTON PUBLIC LIBRARY MASTER PLAN 1998-2010 STATE OF TEXAS § COUNTY OF DENTON § THIS AGREEMENT is made and entered tnto as of the I [~ay of June, 1998, by and between the City of Denton, Texas, a Texas municipal corporation, w~th its pnnclpal office at 215 East McK~nney Street, Denton, Denton County, Texas 76201, hereinafter called "OWNER" and Carol Brown Associates, wtth its corporate office at 11706 South Klrkwood, Stafford, Texas, hereinafter called "CONSULTANT," acting hereto, by and through their duly authorized representattves WITNESSETH, that m consideration of the covenants and agreements herein contained, the parttes hereto do mutually agree as follows ARTICLE l EMPLOYMENT OF CONSULTANT The OWNER hereby contracts with the CONSULTANT, as an independent contractor, and the CONSULTANT hereby agrees to perform the services herein in connection with the Project as stated tn the sections to follow, wtth diligence and ~n accordance with the Nghest professtonal standards customarily obtained for such services in the State of Texas The professtonal services set out hereto are m connection with the following described project The ProJect shall include, without hm~tatlon, consulting services for the Denton Public L~brary to complete a Library Master Plan for 1998-2010 with three major components (1) Library Master Plan, (2) Braiding Needs Assessment, and (3) Emily Fowler Central Lthrary Famhty Plan ARTICLE II SCOPE OF SERVICES The CONSULTANT shall perform the following services ~n a profesmonal manner A The CONSULTANT shall perform all those services as necessary and as described m the OWNER's Request for Proposal (RFP) Relating to Professional Services for the Denton Pubhc Library Master Plan 1998-2010, which ~s attached hereto and made a part hereof as ExNNt "A" as if written word for word herein B To perform all those services set forth in CONSULTANT's Revised Lint of Work, which proposal is attached hereto and made a part hereof as ExNNt "B" as if written word for word herein C CONSULTANT shall perform all those services set forth in ~ndivtdual task orders which is attached hereto and made a part hereof as Exhibit "C" as if written word for word herein D If there ts any conflict between the terms of this Agreement and the exhibits attached to thts Agreement, the terms and condmons of this Agreement wtll control over the terms and condmons of the attached exhtbits or task orders ARTICLE III PERIOD OF SERVICE This Agreement shall become effecnve upon execution of this Agreement by the OWNER and the CONSULTANT and upon tssue of a nottce to proceed by the OWNER, and shall rematn ~n force for the period whmh may reasonably be reqmred for the completton of the Project, including Add~ttonal Servtces, if any, and any required extensions approved by the OWNER Th~s Agreement may be sooner termmated in accordance wtth the provisions hereof Ttme ts of the essence ~n this Agreement The CONSULTANT shall make all reasonable efforts to complete the servtces set forth hereto as expedmously as posstble and to meet the schedule estabhshed by the OWNER, actmg through ~ts Cay Manager or hts destgnee ARTICLE IV COMPENSATION A COMPENSATION TERMS 1 "Subcontract Expense" ts defined as expenses incurred by the CONSULTANT tn employment of others tn outstde firms for servtces xn the nature of consulting servmes for the Denton Pubhc L~brary 2 "D~rect Non-Labor Expense" ts defined as that expense for any asstgnment tncurred by the CONSULTANT for supphes, transportatton and eqmpment, travel, communicattons, subsistence, and lodgtng away from home, and similar incidental expenses tn connectton wtth that assignment B BILLING AND PAYMENT For and in cons~deration of the professtonal servmes to be performed by the CONSULTANT heretn, the OWNER agrees to pay, based on the cost esttmate detml at an hourly rate shown in Exhibit "D" whmh ts attached hereto and made a part of th~s Agreement as if written word for word herren, a total fee, mcludmg rotmbursement for direct non-labor expenses not to exceed fifty thousand dollars ($50,000) Parttal payments to the CONSULTANT will be made on the basis of detailed monthly statements rendered to and approved by the OWNER through its City Manager or hts designee, however, under no circumstances shall any monthly statement for services Page 2 exceed the value of the work performed at the t~me a statement ts rendered The OWNER may withhold the final five percent (5%) of the contract amount until completion of the ProJect Nothing contained tn th~s Article shall reqmre the OWNER to pay for any work whmh ~s unsatisfactory, as reasonably determtned by the City Manager or h~s designee, or whmh ~s not subrmtted ~n compliance with the terms of this Agreement The OWNER shall not be reqmred to make any payments to the CONSULTANT when the CONSULTANT ~s ~n default under th~s Agreement It ~s specffically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to th~s Agreement which would reqmre additional payments by the OWNER for any charge, expense, or rmmbursement above the maximum not to exceed fee as stated, w~thout first having obtained written authorization from the OWNER The CONSULTANT shall not proceed to perform the servmes hsted in Artmle III "Addit~onal Services," without obtmmng prior written authorization from the OWNER C PAYMENT If the OWNER fads to make payments due the CONSULTANT for services and expenses w~th~n s~xty (60) days after receipt of the CONSULTANT's undisputed statement thereof, the amounts due the CONSULTANT wall be ~ncreased by the rate of one percent (1%) per month from the said sixueth (60th) day, and, m addition, the CONSULTANT may, after giwng seven (7) days' written notme to the OWNER, suspend services under this Agreement until the CONSULTANT has been pa~d ~n full all amounts due for services, expenses, and charges, prowded, however, nothing here~n shall reqmre the OWNER to pay the late charge of one percent (l%) set forth hereto ~f the OWNER reasonably determines that the work ns unsatisfactory, ~n accordance w~th th~s Artmle V, "Compensation" ARTICLE V OBSERVATION AND REVIEW OF THE WORK The CONSULTANT w~ll exercise reasonable care and due dd~gence m d~scovenng and promptly reporting to the OWNER any defects or defimencies in the work of the CONSULTANT or any subcontractors or subconsultants ARTICLE VI OWNERSHIP OF DOCUMENTS All documents prepared or furmshed by the CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to th~s Agreement are instruments of servrce, and shall become the property of the OWNER upon the term~nation of this Agreement The CONSULTANT ~s entitled to retmn cop~es of all such documents The documents prepared and fumtshed by the CONSULTANT are ~ntended only to be applicable to this Project, and OWNER's use of these documents in other projects shall be at OWNER's sole risk and expense Page 3 In the event the OWNER uses any of the tnformat~on or materials developed pursuant to this Agreement in another project or for other purposes than specffied herein, CONSULTANT is released from any and all habdlty relating to their use ~n that project ARTICLE VII INDEPENDENT CONTRACTOR CONSULTANT shall provide servmes to OWNER as an independent contractor, not as an employee of the OWNER CONSULTANT shall not have or claim any right arising from employee status ARTICLE VIII INDEMNITY AGREEMENT The CONSULTANT shall indemnify and save and hold harmless the OWNER and its officers, agents, and employees from and against any and all habdlty, claims, demands, damages, losses, and expenses, including, but not hm~ted to court costs and reasonable attorney fees incurred by the OWNER, and tncluding, without hmltatlon, damages for bodily and personal injury, death and property damage, resulting from the negligent acts or omiss~ons of the CONSULTANT or its officers, shareholders, agents, or employees in the execution, operation, or performance of this Agreement Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement, and nothing herein shall wmve any of the parties' defenses, both at law or eqmty, to any claim, cause of action, or litigation filed by anyone not a party to this Agreement, Including the defense of governmental immunity, which defenses are hereby expressly reserved ARTICLE IX INSURANCE Dunng the performance of the services under this Agreement, CONSULTANT shall mmntam the following insurance w~th an insurance company licensed to do business ~n the State of Texas by the State Insurance Commission or any successor agency that has a rating with Best Rate Careers of at least an A- or above A Comprehensive General L~abdlty Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $500,000 m the aggregate, and with property damage limits of not less than $100,000 £or each occurrence and not less than $100,000 in the aggregate B Automobile Liability Insurance with bodily injury hmlts o£ not less than $500,000 for each person and not less than $500,000 for each acmdent, and with property damage limits of not less than $100,000 for each accident Page 4 C Worker's Compensation Insurance in accordance with statutory reqmrements, and Employers' Liability Insurance with limits of not less than $100,000 for each accident D Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate E The CONSULTANT shall furnish insurance certfficates or insurance pohc~es at the OWNER's request to ewdence such coverages The insurance pohc~es shall name the OWNER as an additional ~nsured on all such pohcies, and shall contain a prows~on that such insurance shall not be canceled or modified without thirty (30) days' prior written notice to OWNER and CONSULTANT In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation, serve substitute policies furnishing the same coverage ARTICLE X ARBITRATION AND ALTERNATE DISPUTE RESOLUTION The parties may agree to settle any d~sputes under this Agreement by submitting the d~spute to arb~tration or other means of alternate dispute resolution, such as mediation No arbitration or alternate d~spute resolution anstng out of or relating to th~s Agreement, mvolwng one party's d~sagreement, may ~nclude the other party to the disagreement without the other's approval ARTICLE XI TERMINATION OF AGREEMENT A Notw~thstandlng any other prowsmn of this Agreement, either party may terminate by g~wng thirty (30) days' advance written notice to the other party B This Agreement may be terminated m whole or m part In the event of e~ther party substantmlly fading to fulfill ~ts obhgations under this Agreement No such termination will be affected unless the other party ~s given (1) written notice (dehvered by certffied mml, return recetpt requested) of ~ntent to terminate and setting forth the reasons specifying the non-performance, and not less than thirty (30) calendar days to cure the failure, and (2) an opportumty for consultation w~th the terminating party prior to termination C If the Agreement ~s terminated prior to completion of the services to be prowded h~reunder, CONSULTANT shall ~mmedmtcly cease all services and shall render a final ball for services to the OWNER within thirty (30) days after the date o£termmat~on The OWNER. shall pay CONSULTANT for all services properly rendered and satisfactorily performed and for reimbursable expenses to termination incurred prior to the date of termination, in accordance w~th Article IV "Compensation" Should the OWNER subsequently contract with a new consultant for the continuation of services on the Project, CONSULTANT shall cooperate in providing m£ormatlon The CONSULTANT shall turn over all documents prepared or £urnmhcd by CONSULTANT pursuant to th~s Page 5 Agreement to the OWNER on or before the date of term~nation, but may mmntain copies of such documents for its use ARTICLE XI1 RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by the OWNER shall not constitute, nor be deemed a release of the responsibility and liability of the CONSULTANT, ~ts employees, associates, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work, nor shall such approval be deemed to be an assumption of such responsibility by the OWNER for any defect in the design or other work prepared by the CONSULTANT, its employees, subcontractors, agents, and consultants ARTICLE XIII NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally dehvered or mmled to the respective partms by depositing same in the United States mad to the address shown below, certified mall, return receipt requested, unless otherwise spemfied here~n Mailed notices shall be deemed commumcated as of three (3) days' mmhng To CONSULTANT To OWNER Carol Brown Assocmtes City of Denton 11706 South K~rkwood ATTN Eva Poole, Director of Library Services Stafford, Texas 77477 215 East McKlnney Denton, Texas 76201 All notices shall be deemed effective upon receipt by the party to whom such not,ce is given, or w~th~n three (3) days' marling ARTICLE XIV ENTIRE AGREEMENT Th~s Agreement, consisting of nine pages and four exhibits, constitutes the complete and final expression of the agreement of the parties, and ns intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications, and agreements which may have been made m connection with the subject matter hereof ARTICLE XV SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdictiOn to be invalid or unenforceable, it shall be considered severable from the remainder of Page 6 th~s Agreement and shall not cause the remainder to be tnvahd or unenforceable In such event, the parties shall reform th~s Agreement to replace such stricken provision w~th a valid and enforceable provision which comes as close as possible to expressing the ~ntentlon of the stricken provision ARTICLE XVI COMPLIANCE WITH LAWS The CONSULTANT shall comply w~th all federal, state, and local laws, rules, regulanons, and ordinances apphcable to the work covered hereunder as they may now read or hereinafter be amended ARTICLE XVII DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not dlscnnnnate against any person on the bas~s of race, color, religion, sex, nanonal origin or ancestry, age, or physical handmap ARTICLE XVIII PERSONNEL A The CONSULTANT represents that it has or wdl secure, at its own expense, all personnel reqmred to perform all the servmes reqmred under this Agreement Such pemonnel shall not be employees or officers of, or have any contractual relations w~th the OWNER CONSULTANT shall inform the OWNER of any conflict of interest or p0tentml conflict of interest that may arise dunng the term of th~s Agreement B All services required hereunder will be performed by the CONSULTANT or under its supervision All personnel engaged in work shall be qualified, and shall be authorized and permitted under state and local laws to perform such services ARTICLE XIX ASSIGNABILITY The CONSULTANT shall not assign any ~nterest in th~s Agreement, and shall not transfer any ~nterest in th~s Agreement (whether by asstgnment, novation, or otherwise) without the prior written consent of the OWNER ARTICLE XX MODIFICATION No waiver or modification of this Agreement or of any covenant, condmon, or hrmtatlon herein contained shall be valid unless in writing and duly executed by the party to be charged therewith, and no evidence of any waiver or modfficatton shall be offered or received ~n evidence Page 7 ~n any proceeding ansmg between the part,es hereto out of or affecttng thts Agreement, or the rights or obhgat~ons of the parttes hereunder, and unless such wmver or modfficat~on ~s m writing and duly executed, and the part, es further agree that the prowsmns of th~s section w~ll not be wmved unless as set forth heretn MISCELLANEOUS A The following exhibits are attached to and made a part of th~s Agreement C~ty's RFP, Carol Brown Associates Proposal, and Carol Brown Associates Cost Proposal B CONSULTANT agrees that OWNER shall, unttl the expiration of three (3) years after the final payment under th~s Agreement, have access to and the right to examme any directly pertinent books, documents, papers, and records of the CONSULTANT ~nvolwng transactions relating to th~s Agreement CONSULTANT agrees that OWNER shall have access dunng normal working hours to all necessary CONSULTANT facilities and shall be prowded adequate and appropriate working space ~n order to conduct audits ~n comphance w~th th~s section OWNER shall g~ve CONSULTANT reasonable advance not,ce of ~ntended audits C Venue of any stat or cause of action under th~s Agreement shall he exclusively ~n Denton County, Texas Th~s Agreement shall be construed ~n accordance w~th the laws of the State of Texas D For the purpose of th~s Agreement, the key persons who will perform most of the work hereunder shall be Carol Brown However, nothing herein shall limit CONSULTANT fi.om using other quahfied and competent members of ~ts firm to perform the services reqmred here~n E CONSULTANT shall commence, carry on, and complete any and all projects w~th all apphcable dispatch, m a sound, economical, and effictent manner and in accordance w~th the prows~ons hereof In accomphsh~ng the projects, CONSULTANT shall take such steps as are appropriate to ensure that the work ~nvolved ~s properly coordinated w~th related work being camed on by the OWNER F The OWNER shall assist the CONSULTANT by plamng at the CONSULTANT's d~sposal all avmlable ~nformation perttnent to the ProJect, ~nclud~ng previous reports, any other data relative to the Project, and arranging for the access thereto, and make all prows~ons for the CONSULTANT to enter ~n or upon pubhc and private property as reqmred for the CONSULTANT to perform services under th~s Agreement G The captions of this Agreement are for tnformattonal purposes only, and shall not ~n any way affect the substantive terms or cond~tmns of th~s Agreement Page 8 IN WITNESS HEREOF, the C~ty of Denton, Texas has caused th~s Agreement to be executed by ~ts duly authorized Ctty Manager, and CONSULTAy~has executed_lh~s Agreement tl~r~lts duly authorized undersigned officer on this the /~ P~ day of ~, CITY OF DENTON, TEXAS TED BENAVIDES, CITY MANAGER ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY CAROL BROWN ASSOCIATES WITNESS BY Page 9 REVISED COST PROPOSAL FOR CONSULTING SERVICES DENTON PUBLIC LIBRARY SUBMITTED BY CAROL BROWN ASSOCIATES, HH ARCHITECTS, AND MEYER, SCHI~RER, AND ROCKCASTLE Carol Brown lnmal mvemgatlon ofh'brary and co..~muiy on-~e 40 hours PreparaUon of focus group script and two survey instruments off-site 16 hours Conduct focus groups and pertw.~pate m building evaluaUon w~th architects on-site 40 hours Prepare first dra~ of long-range plan off-site 64 hours Prepare final draR of long-range plan off-site 24 hours Present master plan to c~ty officmls and com~ groups (will cover a ma~m of two trips and two presentations) on-she 8 hours Addmonal meetmss on~~e off-~e 16 hours Total 208 hours, $90 per hour 18,720 Compdation of data from two surveys, maximum 1,000 surveys (includes spread sheet prep for tallying, talbot/ data entry and ventlcaUon, compdaUon of answers to ope~.e~ded questions) off-~e 100 hours 100 hours, ~ $20 per hour 2,000 Total cost, CRA, fees for all services 20,720 HIt Architects HH Arcintects wdl carry out aH parts of the project related to the phymcal/structural assessment of the l~m!ly Fowler Central L~erary and ge(s), including the work of the engineers HH wdl also be revolved m devalopmg the budding plan for the central hbrary (along w~th CBA and MS & R) and wdl prepare any drawings needed to dlustrate the buddmg recommendations McConnell, 80 hours, ~ $100 per hour 8,000 En~neers, Structural and MEP, 50 hours, ~ $80 4,000 (Addmonal hours needed for en~pneers wdl be bdled at the rote of $80 per hour) Total cost, HH Arc~tects 12,000' Meyer, Seherer, and Roekcastle MS & R will carry out all parts of the project rehted to assessment of the functional aspects of the Emily Fowler Central Library MS & R will take primary responsib~hty for developing recommendations for the central hbrary related to the expected function of the building and the findings of the budding and s~te assessmmlts MS & R's reco,.~.endat~ons will relate to coi~mum_~ty input and the resulting m~ster plan for the hbrary Scherer. 40 hours. ~ $100 per hour 4,000 Poling, 60 hours, ~ $100 per hour 6,000 Total cost, MS&R 10,000' *Includes evaluation of current central h'brary site and a ma~num of two addmonal ~es selected m consultauon with appropriate city depa~imentg Hours needed for evaluaUon of more ~es will be charged at the hourly rate for fees for the architects quoted here Expanses CBA, per &em for food and lodging, 10 days, @ $1oo per day ~,ooo HH Architects, tmloag¢ for personal cars, 8 raps by McConnell and 2 angmeers, each mp 80 miles round tsar, 640 m~les, ~ 32 per nule 205 MS~d~, airfare, 4 trips, @ m~ximum $500 2,000 MS&R, contmgancy per d~em for food and lodging, 2 days, ~ $125 250 MS&R, car rental, maximum 4 days, ~ $75 per day 300 Total expanses 3,755 Summary: Total fees, Carol Brown Associates 20,720 Total fees, HH Ardntocts and eogmeers 12,000 Total fees, Meyer, Scherer, and Rockcastle 10,000 Total fees (CBA, HH, and MS&R) 42,720 Total expe~lses (CBA, HH, and MS&R) 3,755 Total fees and expeoses (CBA, ~ and MS&R) 46,475 REVISED IJ~T OF WORK 1 The library will supply ex~stmg data regardmg the hbrary and the c~y, mcludmg, but not hnuted to, arclutectural plans of the existing central building, annual hbrary usage stat~lcs, collection sr~es, long-range plans, orgamTational chart, door counts, acqmsmons and w~thdrawal statmUcs, technology plans, and h'brary budget mformauon CBA wdl confirm the final work plan and will schedule the first s~te v~t with the L~rary Dgector by phone Brown will be on-site approximately five days for the first ge v~sn The first ge vmt will mclude the followmg actlvmes, m addmon to any others suggested by the D~rector · CBA will rarefy-mw the ~'brary Director and other staff members--e~ther md~ldually or m groups--and meet wnh selected c~y officials, cny department heads, school system representatives, Fnands of the Library, and other relevant comm~uuty leaders · Brown will hold an mmal meeting w~th the La~orary Board to dmcuss their expectauuns for the plaunmg process and to discuss contmttmg communtcation durmg the project · Brown will discuss the orgsm?ation of focus groups (and, if requested, ~trveys) with the Library Director 2 The hbrary staffwfll orgsmTe focus groups and make mmal phone calls to possl~ole pamc~pants (based on a script supphed by Brown) and se~d letters confirming their pamc~pauon (based on a sample letter supphed by Brown) Brown will prepare the questions to be discussed by the focus groups, vnth input t~om the arclutects, and will re,aew the questions by phone and fax with the l~braoy Director During a second ge visit, CBA will conduct five focus groups and/or coi~i~umty fo~ms and carry out addmunal meetmgs and interviews for the purpose of collecting mformauon Sennce responses for the future of the h'ora~ wdl be selected with the Ll'orary Director and others Brown wfil discuss poss~'ble ~es for addmonal branches w~h the L~rary Director and tour areas under consideration by car 3 The architectural team wall evaluate the Emdy Fowler Central L~"orary and stte For the mmal and p.mary investigation, McConn~ll, Scherer, and Polmg wdl all be on-ge Brown will be on- s~te at the mid of the site visit to discuss the architects' findings Prehmmary evaluation of other s~tes will also be completed during th~s visit 4 Following thetr evaluation, McConneR, m conanltation wtth Scherer and Pohng, wdl prepare a prehmma_~y report ofthnlr evaluation of the budding and ~e(s) Pohng wdl make a follow-up vlmt. ~f necessary 5 Followmg the focus group d~cuss~ons, CBA wall prepare two survey mstrumants m consultaUon w~th the Library D~rector (one survey for use m the library, one survey for use w~th groups outside the h'brary) The h"orary staff or volunteers will conduct the two surveys on-s~te CBA wdl compile and analyze the data 6 ARer the completion of the information 8athez~5~, Brown wdl compde the data t~om the focus groups, surveys, and all other mformauon gathered The mmal findings of the architects wdl be d~scussed,with the Lil~rary Dxrector Brown wdl write a first draR of the master plan (m consultatmn wp.h the arcfutects) that incorporates the arch~tectitral evaluatton of the central h~orary, the site evaluations, and budding recommendations McConnell wdl prepare any drawings needed to illustrate the budding or rote reco~endations HH and MSR will prepare prel~,miiary cost est~mntes to accompany the budding reonmmendations CBA wdl prepare estimates of annual operatmg costs, m consultation with HH and MSR. The master plan will include · A dtscusmon of demographic reformation relevant to library plnnnmg for Denton Public Library · Discusmon of the commumty input received through focus group d~scusmons, maetmgs, nnd mtewtews (the barns for the reco.m~endatlons) · An assessment of exLsting h'orary collections, sen~ces, technology, and staffing · The arc~utects' assessment of the Emdy Fowler Central Lforary and rote and other posm'ale sites Conmderation ofposmble alternatn/e uses of the Enuly Fowler budding Dtseusmon ofposm'ole rotes for future branches, as m&cated by the focus group dlscusmons, surveys, and on-site mvemgation · A new library mmmon statement, selected sennce responses, and twelve-year goals and obje~tives for the expanded library that m,..~nze the master plan rec. ommendat~ons · Recoi~andat~ons for future collections, services, technology, and stnffing · Archite~m'al recomme~dations and prehmmaty space allocations for the central library and, ~f relevant, reco-.~,endations for the use of the Emdy Fowler building · Es~mnted capital cost of facthties and other recommendations and est~mn~ed ~nnual operating cost for providing the recommended collections, services, end staffm new or expanded fa~'~hties The first draft report will be sent to the L~rary D~rector for rewew The final report will not be completed unul aH requested re~s~ons have been made by CBA and the Director concurs with all of the reoo~-,eadat~ons 7 After revmons requested by the L~rary l~reotor have been made, CBA wall submit the final master plan 8 CBA, HH, and MSR will make additional site ~s~ts, as requested, to present the final master plan to city officials and community groups REVISED WORK SCHEDI.~JF~ Contract awarded June 16, 1998 Confirmation of work plan and s~hedulm~ of first site vlslt Jtme 17-July 13, 1998 Fxrst CBA s~te v~t, ~ mvestagat~on July 13 - 17, 1998 On-sate evaluation of Enaly Fowler Central Library and s~tes by CBA, HH, and MSR July 15 -16, 1998 (or alternate date m July to be determined) Evaluation report prepared by HH and MSR August, 1998 Add~onal collectmn end comp~iauon ofhbrary and coamiamty mformat~on by CBA August, 1998 OrgamTatiOll of fools groups end coag~oiat~on of attendance by h'orary staff, m consultauon with Brown, preparation of first draft of surveys by Brown August 3 - September 11, 1998 CBA site ws~t, focus groups conducted September 14 - 18, 1998 Final draft of survey instruments prepared by Brown September 21 - October 2, 1998 Surveys conducted by h~erary staff October 5 - 16, 1998 First draR of master plan prepared by CBA October 19 - December 4, 1998 First draR of master plan revaewed by L~brary December 7, 1998 - January 4, 1999 Rexas~on of draR of master plan January 5 - 18, 1999 Final phm subnntted January 20, 1999