1998-200 ORDINANCE NO q g-??OO
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR
EMERGENCY PURCHASES OF MATERIALS EQUIPMENT, SUPPLIES OR
SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE
BIDDING, AND PROVIDING FOR AN EFFECTIVE DATE (PURCHASE ORDER #
86380 TO BRANDON & CLARK, INC FOR ONE 800 HP ELECTRIC MOTOR IN
THE AMOUNT OF $29,600 00)
WHEREAS, state law and ordinance require that certain contracts requmng an
expenchtum or payment by the City m an amount exceeding $15,000 be by competitive
bids, except in the case of public calamity where it becomes necessary to act at once to
appropriate money to relieve the necessity of the mtlzens of the city, or in case of
unforoseen damage to public property, machinery or equipment, and,
WHEREAS, the City Manager has recommended to the City Council that it is
necessary to purchase goods or services due to the following emergency conditions
outlined in the memorandum attached hereto as Exhibit "A", incorporated herein by
reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the City Council hereby determines that there is a public calamity
that makes it necessary to act at once to appropriate money to relieve the necessity of the
citizens, or to preserve the property of the city, or to protect the public health of the
citizens of the city, or to provide for unforeseen damage to public property, machinery or
equipment, and by mason thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase Orders" attached hereto,
are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
86380 Brandon & Clark, Inc $29,600 00
~ That because of such emergency, the Clty Manager or designated
employee is hereby authorized to purchase the materials, equipment, supplies or services
as described an the attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in accordance with the
provmons of state law exempting such purchases by the City from the requirements of
competitive bids
SECTION III That this ordinance shall become effective lmmedmtely upon ~ts passage
and approval
' PASSED AND APPROVED th~s the ~a'~/~ dayof ~ ,1998
ATTEST
JENNiFER WALTERS~, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
86380 EMERGENCY PURCHASE ORDER ORDINANCE
EXHIBIT "A"
PURCHASE ORDER # 86380 - BRANDON & CLARK, INC
On June 25, 1998, at approximately 6 30 p m, the Lake Pump Umt 1 raw water pump
failed The pump shaft broke causing major damage to the 800 horsepower electric
motor powenng the pump The motor was damaged beyond repmr A recondmoned
pump motor was located by Brandon & Clark and has been ordered Pump repmrs were
ordered and completed by a separate contractor
A new motor would cost somewhere between $30,000 and $41,000 00, and have a
delivery t~me ofapprox~mately 10-22 weeks
~I he pump repairs have been completed and the motor installation should have been
completed on July 17, 1998
The Public Utility Board has been briefed on the pump and motor failure and the progress
o f the repmr efforts
This emergency purchase will be funded from 1997-98 budget funds for mmntenance of
plant and equipment, account # 620-081-0460-8339
Th~s pumhase order ~s for the emergency purchase of an 800 horsepower electric motor to
replace the Lake Pump Umt 1 motor Th~s motor ~s recond~tioned and carries a 1 ~year
warranty The price of $29,600 00 includes freight to the C~ty of Denton jobs~te
Due to the crttlcal nature of a continuous dependable supply of raw water from
Lewlsvllle Lake to the Water Treatment Plant, tins acqmmt~on has been declared an
emergency and Is exempt from the b~d process (Texas Local Government Code Chapter
252)