1998-206AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH ADS
ENVIRONMENTAL SERVICES, INC FOR ENGINEERING SERVICES FOR THE
WATER/WASTEWATER ENGINEERING 1998 SMOKE TESTING PROGRAM,
AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
AN EFFECTIVE DATE
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
~ That the City Manager is anthonzed to execute a professional
services agreement between the City of Denton and ADS Environmental Services, Inc
relatang to Engmeenng sermces for the Water/Wastewater Engineenng 1998 Smoke
Testing Program respecting the PH and PJ Basins, substantially in accordance with the
terms and conditions eontmned m the professional services agreement, which is attached
hereto and made a part hereof for all purposes
~ That the City Council hereby authorizes the expenditure of funds in
the manner and amount as specified m the professional services agreement
SECTION III That this ordinance shall become effective immediately upon its
passage and approval
PASSED AND APPROVED this the ~] °f'lc day of ~~__~,
1998
JAC~LLER, MAYOR
ATTt ;ST
JENB ~ER WA~LTEI~S, ~ITY SECRETARY
HER] IERT L PROUTY, CITY ATTO~EY
PROFESSIONAL SERVICES AGREEMENT
FOR ENGINEERING SERVICES
STATE OF TEXAS
COUNTY OF DENTON
cx TI, lIS AGREEMENT 18 made and entered ~nto as of the ~]a~t day of
~x~4~/fl-.t~.~- ,1998, by and between the C~ty of Denton, a Texas Mumc~l~al Corporation,
wltbTlts pr~mpal office at, 215 ,E,. McKmney Street, Denton, Denton County, Texas 76201,
(hereinafter referred to as CITY ) and ADS Environmental Services, Inca corporation, with its
office m Dallas, Texas, hereinafter called the ("CONSULTANT"), acting herein, by and through
their duly authorized representatives
WITNESSETH, that m consideration of the covenants and agreements herein contained,
the parties hereto do mutually agree as follows
EMPLOYMENT OF CONSULTANT
The CITY hereby contracts with CONSULTANT, as an independent contractor, and the
CONSULTANT hereby agrees to perform the services herein in connection with the ProJect as
stated xmthe sections to follow, with dlhgence and ~n accordance with the highest professional
standards customarily obtmned for such services m the State of Texas The professional services
set out herein are in connection with the following described project CITY OF DENTON
WATER/WASTEWATER ENGINEERING, 1998 SMOKE TESTING PROGRAM (PB, PC,
PD, PE, PG, & PI SUB-BASINS) hereinafter the "ProJect"
SCOPE OF SERVICES
The CONSULTANT shall perform the following basic englneenng services in a
professxonal manner
Smoke testing services for sub-basins PB, PC, PD, PE, PG, & PI as set forth ~n
Attachment "A", attached hereto, and incorporated as ~fwntten word for word herein
T~____TLQ~E III
ADDITIONAL SERVICES
Additional Services to be performed by the CONSULTANT, if authorized by the CITY,
which are not included in the above described basic services, are described as follows
A Special services as outlined in Attachment "A"
B Appeanng before regulatory agencaes or courts as an expert witness in any htlgataon with
thard parties or condemnataon proceedmgs arising from the development or constructaon of
the Project, mcluchng the preparatmn of engmeenng data and reports for assastance to the
CITY
PERIOD OF SERVICE
Thrs Agreement shall become effectave upon execution by the CITY and the
CONSULTANT of tlus Agreement, and upon ~ssuance of a notace to proceed by the CITY, and
shall remain an fome for the period whach may reasonably be required for the completaon of the
Project, ancludlng Addat~onal Servaces, af any, and any requared extensions approved by the
CITY Tins Agreement may be sooner termanated m accordance wath the provasaons hereof
Tame as of the essence m this Agreement The CONSULTANT shall make all reasonable efforts
to complete the services set forth herean as expedataously as possable and to meet the schedule
establashed by the CITY, acting through its Caty Manager or has desagnee
COMPENSATION
A COMPENSATION TERMS
1 "Subcontract Expense" is defined as expenses ancurred by the CONSULTANT ~n
employment of other outsade firms for servaces ~n the nature of foundation bonngs, testmg,
surveying, and samalar services
2 "Darect Non-Labor Expense" as defined as that expense for any assagnment incurred by the
CONSULTANT for supplaes, transportataon and equapment, travel, communacataons,
subsastenee and lodgang away from home and s~malar lncadental expenses ~n connection wath
that assignment
B BILLING AND PAYMENT
For and in consaderataon of the professaonal servaces to be performed by the CONSULTANT
herean, the CITY agrees to pay based on the Schedule of Charges at the rates show an
Attachments B, B 1, B 2, B 3, and B 4, whach are attached hereto and made a part of thas
Agreement as ffwntten word for word herean, a total fee including reimbursement for darect non-
labor expense, not to exceed $164,855 00
Partaal payments to the CONSULTANT will be made on the basas of detaaled monthly
statements rendered to and approved by the CITY through its C~ty Manager or has desagnees,
however, under no careumstances shall any monthly statement for services exceed the value of
the work performed at the tame a statement as rendered The CITY may wathhold the final 5% of
the contract mount untal completaon of the ProJect
Page 2
Nothang contmned an thas Artacle shall reqmre the CITY to pay for any work which is
unsatisfactory as reasonably determmed by the CaW Manager or has designee or whach is not
submitted m comphanee with the terms of thas Agreement The CITY shall not be requared to
make any payments to the CONSULTANT when the CONSULTANT as an default under this
Agreement
It is specifically understood and agreed that the CONSULTANT shall not be authorized to
undertake any work pursuant to this agreement which would reqmre addat~onal payments by the
CITY for any charge, expense or reambursement above the maxamum not to exceed fee as stated
without first having obtained written authorization from the CITY The CONSULTANT shall
not proceed to perform the servaees lasted an Article III, Addational Services, without obtaining
praor written authorization from the CITY
C ADDITIONAL SERVICES
For additional services authorized m writing by the CITY an Article III, the CONSULTANT
shall be prod based on the Schedule of Charges at an hourly rate shown in Attachment B 1
Payments for add~taonal serrates shall be due and payable upon submlssaon by the
CONSULTANT and shall be in accordance with subsectaon B hereof Statements shall not be
submatted more frequently than monthly
D PAYMENT
If the CITY ftuls to make payments due the CONSULTANT for servaces and expenses wathan
saxty (60) days after reeeapt of the CONSULTANT'S undisputed statement thereof, the amounts
due the CONSULTANT wall be increased by the rate of one percent (1%) per month from the
smd slxueth (60~) Provaded, however, nothing herean shall require the CITY to pay the late
charge of one percent (1%) set forth hereto ff the CITY reasonably determines that the work is
unsatasfaetory, an accordance wath thls Article V, Compensataon
OBSERVATION AND REVIEW OF TIlE WORK
The CONSULTANT wall exercise reasonable care and due dflagence an dascovenng and
promptly~reportmg to the CITY any defects or deficaencies m the work of the CONSULTANT or
any subcontractors or subconsultants
ARTICLE VII
OWNERSHIP OF DOCUMENTS
All documents prepared or furnished by the CONSULTANT (and CONSULTANT'S
subcontractors or subconsultants) pursuant to thas Agreement arc anstruments of servace and shall
become the property of the CITY upon the termlnataon of this Agreement The CONSULTANT
as entitled to retaan copaes of all such documents The documents prepared and furnished by the
CONSULTANT are intended only to be applacable to thas Project and CITY'S use of these
documents m other projects shall be at CITY'S sole risk and expense In the event the CITY
uses the Agreement in another project or for other purposes than specaficd hereto any of the
Page 3
lnformataon or materials developed pursuant to this Agreement, CONSULTANT is released from
any and all liability relatmg to their use m that project
INDEPENDENT CONTRACTOR
CONSULTANT shall provide services to CITY as an xndependent contractor, not as an
employee of the CITY CONSULTANT shall not have or clmm any right arising from employee
status
INDEMNITY AGREEMENT
The CONSULTANT shall mdemmfy and save and hold harmless the CITY and its
officers, agents, and employees from and against any and all habthty, clmms, demands, damages,
losses and expenses, including but not limited to court costs and reasonable attorney fees
incurred by the CITY, and including without hmltat~on damages for bodily and personal injury,
death and property damage, resulting from the negligent acts or omlssxons of the
CONSULTANT or xts officers, shareholders, agents, or employees xn the execution, operation, or
performance of tins Agreement
Notlung in this Agreement shall be construed to create a habthty to any person who is not
a party to tlus Agreement and nothing herexn shall wmve any of the party's defenses, both at law
or eqmty, to any clmm, cause of actxon or htigatlon filed by anyone not a party to this
Agreement, mcludlng the defense of governmental immunity, which defenses are hereby
expressly reserved
INSURANCE
Dunng the performance of the Services under this Agreement, CONSULTANT shall
mmntam the following insurance, with an insurance company licensed to do busmess in the state
of Texas by the State Insurance Commission or any successor agency, that has a rating with Best
Rate Careers of at least an "A-" or above
A Comprehensive General Liability Insurance with bodily ~njury limits of not less than
$500,000 for each occurrence and not less than $500,000 in the aggregate, and with property
damage limits of not less than $100,000 for each occurrence and not less than $100, 000 ~n
the aggregate
B Automobile Liability Insurance wxth bodily injury limits of not less than $500,000 for each
person and not less than $500,000 for each accident and with property damage hrmts for not
less than $100,000 for each accident
C Worker's Compensation Insurance in acc°rdance with statut°ry reqmrements and Empl°yers'
Liability Insurance with limits of not less than $100,000 for each acmdent
Page 4
D Professional Llablhty Insurance with hmlts of not less than $1,000,000 annual aggregate
E The CONSULTANT shall furmsh msurance certfficates or insurance pohcles at the
CITY'S request to evidence such coverages The insurance pollmes shall name the CITY as
an additional insured on all such policies where possible, and shall contmn a prov~slon that
such insurance shall not be canceled or modffied without 30 days prior written notme to
CITY and CONSULTANT In such event, the CONSULTANT shall, prior to the effective
date of the change or cancellation, serve substitute pohc~es furmshmg the same coverage to
CITY
ARBITRATION AND ALTERNATE DISPUTE RESOLUTION
The parties may agree to settle any d~sputes under this Agreement by submitting the
dmpute to arbltratmn or other means of alternate dispute resolution such as mediation No
arbltratmn or alternate dispute resolution arising out of or relating to, this agreement mvolvlng
one party's disagreement may include the other party to the d~sagreement without the other's
approval
TERMINATION OF AGREEMENT
A Notwithstanding any other provision of this Agreement, e~ther party may terminate by glvmg
thirty (30) days advance written notice to the other party
B This Agreement may be tenmnated m whole or ~n part m the event of either party
substantially failing to fulfill its obhgatmns under thru Agreement No such termination will
be affected unless the other party is given (1) written notme (dehvered by certified mall,
return receipt requested) of intent to terminate and setting forth the reasons specifying the
nonperformance, and not less than 30 calendar days to cure the failure, and (2) an opportumty
for consultation with the terminating party prior to termination
C If the Agreement is terminated prior to completion of the servmes to be provided hereunder,
CONSULTANT shall ~mmechately cease all services and shall render a final bill for services
to the CITY w~thm 30 days a~er the date of termination The CITY shall pay
CONSULTANT for all services properly rendered and satisfactorily performed and for
reimbursable expenses to termination recurred prior to the date of termination ~n accordance
with Article IV, Compensation Should the CITY subsequently contract with a new
CONSULTANT for the contmuatlon of services on the ProJect, CONSULTANT shall mm
over all documents prepared or furmshed by CONSULTANT pursuant to this Agreement to
the CITY on or before the date of termlnatlon but may malnttun copies of such documents for
its use
P~e5
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval by the CITY shall not constitute nor be deemed a release of the respnns~bthty
and hablhty of the CONSULTANT, its employees, associates, agents, subcontractors and
subconsultants for the accuracy and competency of their designs or other work, nor shall such
approval be deemed to be an assumption of such responslblhty by the CITY for any defect in thc
design other work prepared by the CONSULTANT, its employees, subcontractors, agents and
consultants
XIV
NOTICES
All notices, communications, and reports required or permitted under this Agreement
shall be personally delivered or totaled to the respective parties by depositing same in the Umted
States mml at the address shown below, certified mall, return receipt requested unless otherwise
specified herein Mmled notices shall be deemed communicated as of three days mmhng
To CONSULTANT To CITY
ADS Environmental Services, Inc City of Denton
Attention Garry Wood Attention Gerald P Cosgrove, P E
10715 Plane Road, State 200 901-A Texas Street
Dallas, Texas 75238-5332 Denton, Texas 76201
All notices shall be deemed effective upon receipt by the party to whom such notice is
given or within three days mmhng
ENTIRE AGREEMENT
This Agreement consisting of~ pag~ and seven (7) Attachments (Attachments
A, B, B 1, B 2, B 3, B 4 and C) consisting of t~-~'~ f~ (*, ~) pages constitutes the complete and final j~
expression of the agreement of the parties and is intended as a complete and exclusive statement-0~
of the terms of their agreements, and supersedes all prior contemporaneous offers, promises,
representations, negotiations, discussions, communications and agreements which may have been
made in connection with the subject matter hereof
SEVERABILITY
If any provision of this Agreement is found or deemed by a court of competent
junsdmtmn to be invalid or unenforceable, it shall be considered severable from the remmnder of
this Agreement shall not cause the remainder to be invalid or unenforceable In such event, thc
party shall reform this Agreement to replace such stricken provision with a valid and enforceable
provision which comes as close as possible to expressing thc intention of the stricken provision
Page 6
~XVII
COMPLIANCE WITH LAWS
The CONSULTANT shall comply with all federal, state, local laws, roles, regulations,
and ordinances applicable to the work covered hereunder as they may now read or hereafter be
amended
DISCRIMINATION PROHIBITED
In performing the services required hereunder, the CONSULTANT shall not discriminate
agmnst any person on the basis of race, color, religion, sex, national ong~n or ancestry, age, or
physical handicap
PERSONNEL
A The CONSULTANT represents that it has or will secure at ~ts own expense all personnel
required to perform all the services required under th~s Agreement Such personnel shall not
be employees or officers of, or have any contractual relations with the City of Denton, Texas
CONSULTANT shall promptly reform the CITY of any conflict of interest or potential
conflict of interest that may arise dunng the term of th~s Agreement
B All services required hereunder will be performed by the CONSULTANT or under 1ts
supervision All personnel engaged ~n work shall be qualified and shall bc authorized and
permitted under state and local laws to perform such services
ASSIGNABILITY
The CONSULTANT shall not assign any interest in this Agreement and shall not transfer
any Interest m th~s Agreement (whether by assignment, novation or otherwise) without the prior
written consent of the CITY
MODIFICATION
No waiver or modfficatlun of this Agreement or of any covenant, condition, hmltatlon
herein contmned shall be vahd unless in writing and duly executed by the party to be charged
therewith and no ewdance of any w~uver or modification shall be offered or received in evidence
in any proceeding arising between the parties hereto out of or affecting this Agreement, or the
rights or obhgat~ons of the parties hereunder, and unless such wmver or modification is in
wntlng, duly executed, and, the partxes further agree that the prowslons of thru section will not be
wmved unless as hereto set forth
Page 7
MISCELLANEOUS
A The following Attachments are attached to and made a part of this Agreement
Attachment "A" Scope of Work (Incl Exhibit 1)
Attachment "B" Cost Schedule
Attachment "B 1" Schedule For Hourly Rates For Englneenng Fees
Attachment "B 2" Project Admlmstratlve/Presentatlons - Cost Breakdowns
Attachment "B 3" Source Defect Analysis - Cost Breakdowns
Attachment "B 4" Final Report - Cost Breakdowns
Attachment "C" City's Respons~bihtles
B CONSULTANT agrees that CITY shall, until the expiration of three (3) years after the final
payment under this Agreement, have access to and the right to examine any directly pertinent
books, documents, papers and records of the CONSULTANT ~nvolwng transactions relating
to this Agreement CONSULTANT agrees that CITY shall have access dunng normal
working hours to all necessary CONSULTANT facilities and shall be provided adequate and
appropriate working space in order to conduct audits in compliance with this section CITY
shall give CONSULTANT reasonable advance not,ce of ~ntended audits
C Venue of any stat or cause of action under th~s Agreement shall lie exclusively in Denton
County, Texas This Agreement shall be governed by and construed ~n accordance w~th the
laws of the State of Texas
D For the purpose of tfus Agreement, the key persons who will perform most of this work
hereunder shall be Pdcardo Galceran, P E, Scott Murray, P E However, nothing herein shall
hmlt CONSULTANT from using other qualified and competent members of their firm to
perfoma the services required herein
E CONSULTANT shall commence, carry on, and complete any and all projects w~th all
appheable dispatch, in a sound, economical, effiment manner, and, m accordance with the
prom$1ons hereof In accomplishing the projects, CONSULTANT shall take such steps as
are appropriate to ensure that the work revolved is properly coordinated w~th related work
being camed on by the CITY
F The CITY shall assist the CONSULTANT by placing at the CONSULTANT'S disposal all
available information pertinent to the project, including previous reports, and other date
relative to the project and arranging for the access to, and make all provisions for the
CONSULTANT to enter m or upon, public and private property as required for the
CONSULTANT to perform serwces under this Agreement
G The CITY shall furnish, as required by the work, and not at the expense of CONSULTANT,
the ~tems specifically set out m Attachment "C", "City's Responslbthtles", which is attached
hereto, and incorporated as if wntten word for word herein
Page 8
H The captions of th~s Agreement are for ~nformational purposes only and shall not an any way
affect the substantive terms or conditions of flus Agreement
1N WITNESS HEREOF, the C~ty of Denton, Texas has caused this Agreement to be
executed bY ~ts duly authorized Caty Manager, and C_ONS, ULTANT has ex~cute~d th~s Agreement
through ~ts duly authorized partners on tlus the/~//J~r day of J,~t_~t~,.... ,
1998 - ' (.,/ ~7
"CITY"
CITY OF DENTON, TEXAS
By .
Ted Benavldes, City Manager
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SERVICES, MC
Page 9
ATTACHMENT A
SCOPE OF WORK
CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI
A. Mobll,zation and ProJect Administrat,on
Upon receipt of a Notice to Proceed, ADS w~ll schedule field personnel, mob~hze the
proJect team and attend a formal project k~ck-off meebng w~th the CITY Th~s meeting
w~ll establ;sh the hnes of commumcat~on and prowde input regarding h~stor~cal
~nformation as ;t relates to the current project scope Preliminary ~nformat~on to be
obtained may include, but not be hm~ted to, reports of prewous studies, collection
system maps, h~stoncal water usage, and treatment plant records Prewous repor% w~ll
be rewewed to provide a better understanding of h~stor~cal cond~bons ~n the wastewater
collection system
Project rewew meetings w;ll be scheduled penodlcally dunng the course of the project
Project tasks completed to date as well as proposed schedules for future tasks w~ll be
d~scussed General questions and concerns for future work tasks w~ll also be
addressed
The ADS field staff w~ll have weekly meetings A total of two presentabons to C~ty staff
and the PUB or C~ty Counc;I w~ll be g;ven by ADS
B Above Ground Reconnaissance and Map Update
Th~s data w~ll supply background base data to be used during the collection system
analys~s F~eld crews w~ll perform above ground v~sual ~nspect;ons of each manhole
and access structure in the study area D~stances between manholes w~ll be field
measured, when possible, and compared to the maps The manholes w~ll be ~nspected
w~th the use of a strong artificial I~ght or reflected sunhght The CITY w;ll prowde
reasonable assistance where required
The follew~ng data to be recorded w~ll ;nclude, but not be hm~ted to
Length between manholes
Identification of each manhole
Ident~ficat;on of covered or unlocated manholes
Idenbficaflon of ws~ble sources of extraneous flow
Notation of unusual conditions that may require ~mmed~ate attention
Confirmation of flow d~rect~on
Where d~screpancles are encountered between the field and existing maps, the field
blue hne maps w~ll be updated to reflect the system geometry Any hnes observed ~n
the field, but not shown on the map will be traced and presented on the CITY's map
drawings The result of the above ground inspection w~ll be an updated inventory of
that port~on of the collection system inspected, documentation of observed defects and
blue hne map update
C Internal Manhole Inspect,ons
Th~s data w~ll supply background base data to be used dunng the collection system
analys~s Internal ~nspect~ons of 100% of all manholes, approximately 800, w~ll be
conducted
PIPECAMTM w~ll be ut~hzed to prowde telewsed ~nspect~on of the access structures In
the event that telewsed inspection ~s not possible, the access structure w~ll be entered
and ~nspected Should a confined space entry be necessary, ~ndustry standard OSHA,
NIOSH, OSDA and NASSCO confined space entry pohc~es and practices w~ll be
followed to ensure safe entry and egress of all access structures In the event of
conflicting requirements, OSHA standards will prevail Violations of these procedures
will subject ADS to a first time warmng by the CITY and possible termination of the
contract for any wolatlons thereafter
All manhole components (~ e, cover, frame, frame seal, chimney, corbel, wall, etc )
be ~nspected and recorded on standard field inspect~on forms P~pe d~ameter
measurements will be rounded to the nearest ~ndustry standard pipe diameter (I e, a
measurement of 7 75" w~ll be recorded as 8 0") The rim-to-invert measurements, ~n
tenths of feet, and general orientation for all connecting lines w~ll be recorded
Photographm images w~ll be captured of the general surroundings of each manhole and
selected defects
The following data w~ll be recorded on computer forms for each manhole ~nspected
· Manhole ~dent~ficabon (maintenance numbers)
· Construction materials and conditions of covers, nngs, walls, aprons, etc
· Manhole depth and opemng size
· Number and size of holes ~n manhole cover
· Identification of infiltration sources
· Ewdence of leaks and location
· Level of h~gh water mark in the manhole
· Type and depth of debris
· Special problems and conditions, such as inflow, overflows, bypasses,
manholes located m natural pond~ng areas, etc
· Size, type and depth of p~pe
. Evidence of root intrusion
2
· Cond~bon of p~pe connection at manhole (~ e, dropped joints, cracks or other
obwous defects)
· D~shes (pans) ~nstalled
· Adjustable metal grade nngs
Visual inspections will be conducted on all ~ncom~ng and outgoing p~pes of the
manholes Inspected Th~s inspection will also ~nclude private service laterals that enter
~nto the access structure Photographic ~mages will be captured of I~ne segments from
~ns~de the access structure, showing cracked p~pe, offset joints greater than 1", parbally
or fully collapsed pipe, or obstrucbons such as roots, debris, or grease Data will be
recorded on standard ADS field inspection forms
A minimum of 20 m~nutes will be spent ~n locating manholes In order for the ~nspecbons
to be counted for payment A hst of "could-not-locate" or "~naccess~ble" access
structures will be submitted to the CITY Once the CITY has located and prowded
access to these structures, ADS will complete all necessary inspections at no add~bonal
cost prior to the complebon of field activities For structures located and access
prowded after completion of field services, a remob~llzat~on charge will be assessed All
new access structures located will be properly ident~fied on sewer maps and prowded to
the CITY
Dunng all phases of this project traffic control procedures w~ll be used as required for
pubhc safety Traffic d~srupbon will be kept to a minimum
D Smoke Testing
Th~s port~on of the field ~nvest~gat~on w~ll identify those sections of the collection system
which have structural defects and experience ~nflow during penods of rainfall ADS will
conduct smoke testing ~n the study area which consists of approximately 300,000 I~near
feet (I f )
Testing will be accomplished by a two-person crew using a s~ngle 4,000 cfm blower
and consecutive three-m~nute non-toxic smoke bombs Smoke tesbng will be hmited to
not more than four (4) I~ne segments or 600 I~near feet, whichever ~s less, per setup
except where access d~ctates d~fferent setup procedures ADS standard field forms w~ll
be ubl~zed to record all defect data A minimum of two (2) measurements to permanent
stabonary objects w~ll be recorded and sketched for each I/I defect on pnvate property
For ma~nhne defects, measurements w~ll be made from the upstream manhole to the
defect D~gltal photographs w~ll be captured of each I/I defect All smoke problems w~ll
be quantified by g~wng consideration to the surrounding area contributing to the
problem, and the s~ze and density of smoke encountered
ADS w~ll keep the CITY ~nformed during all smoke testing procedures and w~ll not~fy the
residents by d~strlbut~ng door hangers between 24 and 72 hours pnor to commencing
the smoke testing actlwt~es in each area Addlbonally, ADS w~ll nobfy by fax, the local
fire department and CITY staff each day pnor to commencing the tests ADS/CITY will
jointly respond to all telephone calls by building owners or occupants dunng all active
phases of smoke testing ADS/CITY will jointly document all follow-up meetings with
property owners or occupants who reported entrance of smoke ~nto their property
Any missing clean-out caps w~ll be replaced dunng the smoke tesbng actlwty Clean-
out caps w~ll be prowded by the CITY pnor to imt~at~ng smoke testing act~wbes
Location of missing and replaced clean-out caps w~ll be documented on the field forms
E. Source Defect Analysis
Each defect ~dentlfied dunng the field testing w~ll be quantified by taking ~nto
consideration the type of defect and tributary area All defects observed and recorded
during the field work phase of the project will be accumulated and entered into the
PIPETM (Physmal Inventory Point-source Evaluation) Software Each defect will then be
pr~or~bzed based on its repair cost and the potential quantity of I/I removed
,All defects and physical data collected during the field ~nspect~on phase will be
~nventor~ed, analyzed, and prioritized Various output reports ~nclude a summary of all
field actlwbes, pnonty ranking, cost-efficient pr~onty ranking, and recommended
~mprovement methods and costs The analysis involves the following activities
1 Recording the magmtude (severity) of each defect ~dent~fied
2 Developing an estimated cost to rehab~htate each defect
3 Companng the magmtude of the defect vs the cost of rehab~htat~on
A rehab~htat~on method and estimated cost of repair for each defect w~ll be ~denbfied
Each defect w~ll receive e~ther a potential I/I estimate of the magmtude of the defect or ~t
w~ll be ~denflfied as a structural defect which may not contribute III but w~ll affect the
~ntegnty of the system The final report w~ll pnont~ze the I/I related defects and
structural defects m order to develop an effecbve rehab~htatlon plan
F Engineering Analysis/Final Report
Following the completion of all field and engineering act~wt~es, three (3) cop~es of a draft
report will be presented Th~s report w~ll present a summary of all field and office
act~wtles, results of analyses, and recommendations A priority ranking of each defect
w~ll be presented along w~th the recommended method of rehab~htat~on and esbmated
rehab~htat~on cost Each defect w~ll be quantified and a flow balance undertaken All
supporting data including manhole ~nspect~on and smoke testing records w~ll be
presented Rehab~htat~on summary sheets descnb~ng, by pnonty, the location and
descnpt~on of each category of rehab~htat~on work w~ll be referenced back to the field
documentation
Written comments will be incorporated in the Final Report and twenty (20) copies
dehvered Three (3) copies of the supporting appendices w~ll also be delivered
F~nal report dehverables will include
· Collection system ~nventory
· Updated field maps of the collection system
· Cost-efficient defect pr~onty ranking
· Pr~ont~zed infiltrat~on/mflow reduction plan and estimated cost
· Project database
· Supporting field documentation
· Recommendations and conclusions
G Additional Special Services
Recommendations for any d~agnost~c testing of the collection system w~ll be prowded
These may ~nclude T V inspection, flow ~solat~on, dye testing, etc
In Iocabons where defects are located on private laterals, a defect notification letter and
a map approved by the CITY wtll be forwarded to the residents notifying them of the
defect and ~nstructmg them to remedy the fault These letters w~ll be ma~led certified
ma~l / return receipt requested One copy of the letter and map w~ll be sent to the CITY
and one copy retained for ADS files No letters w~ll be sent w~thout CITY authorization
ATTACHMENT B
COST SCHEDULE
I CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI
~ Descripbon Quantity Unit Cost Total
Mob~hz;~t~on, Project, Adm~mstrat~on, L S L S $7,155 00
Presen1 at~ons (Attachment B 2)
Basic .~ewlces - Field Inspection
Ab 3ve Ground Recon/Map Update 300,0001 f $0 04/I f $12,000 00
M; ~hole Inspection 800 each ~ $55/each $44,000 00
Sn'~oke Testing 300,000 1 f $0 25/I f $75,000 00
Basic ~ ervlces - Engineering
Analysi s and Reports
Source Defect Analys~s
(Al Iachment B 3) 300,000 I f L S $15,000 00
F~r al Report (Attachment B 4) L S L S $11,700 00
Total $164,855 00
Add,tio~al Special Services
N;ght Flow Isolation $225/each
Dye Water Flooding $225/each
Clean/TV Inspection $2 35/I f
Dye Testing w;th TV Inspection $180/each
Defect Not~ficabon Letter $65/each
ATTACHMENT B.1
SCHEDULE FOR HOURLY RATES FOR ENGINEERING FEES*
CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI
Employee Category Hourly Rate
Supervising Professional $97 81 per hour
Semor Professional $82 76 per hour
Project Manager $66 21 per hour
Data Analyst/Techmc~an $54 17 per hour
Clerical $34 61 per hour
*The md~wdual hourly rates ~nclude salary, overhead and profit
NOTE 1 Other d~rect charges, ~nclud~ng outside services, will be charged at
actual cost plus 10%
2 Hourly rates are based on a mulbpher of 3 13 (benefits at 38,
operating overhead at 2 75)
ATTACHMENT B.2
PROJECT ADMINISTRATION/PRESENTATIONS
COST BREAKDOWNS
CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI
I SALARY COSTS
EMPLOYEE CATEGORY HOURLY RATE TOTAL HOURS TOTAL COST
SuperviSing Professional $97 81 19 $1,858 39
Sen;or Professional $82 76 33 $2,731 08
ProJect Manager $66 21 41 $2,714 61
Technmal $54 17 15 $812 55
Clerical; $34 61 14 $484 54
Sub-Total $8,601 17
Note Hourly rates are based on a multlpher of 3 13 (benefits at 38, operating
overhead at 2 75)
II OTHER DIRECT CHARGES
CATEGORY EXPENSE MARKUP TOTAL COST
Pnnt~ng $225 00 1 1 $247 50
Other Miscellaneous $195 00 I 1 $214 50
Sub-To!al $462 00
Total $9,063 17
ATTACHMENT B.3
SOURCE DEFECT ANALYSIS
COST BREAKDOWNS
CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI
SALARY COSTS
EMPLOYEE CATEGORY HOURLY RATE TOTAL HOURS TOTAL COST
Semor I~rofess~onal $82 76 42 $3,475 92
Techmc~l $54 17 210 $11,375 70
Clerical $34 61 65 $2,249 65
Sub-Total $17,101 27
Note Hourly rates are based on a mulbpher of 3 13 (benefits at 38, operating
overhead at 2 75)
II. OTHER DIRECT CHARGES
CATEGORY EXPENSE MARKUP TOTAL COST
Pnnt~ng ' $700 00 1 1 $770 00
Other Mlscellaneous $640 00 1 1 $704 00
Sub-Total $1,474 00
~ $18,575 27
Total
ATTACHMENT B.4
FINAL REPORT
COST BREAKDOWNS
CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI
I SALARY COSTS
EMPLOYEE CATEGORY HOURLY RATE TOTAL HOURS TOTAL COST
Supervising Professional $97 81 21 $2,054 01
Semor Professional $82 76 34 $2,813 84
Data Analyst $54 17 28 $1,516 76
Techmeal $54 17 84 $4,550 28
Clerical $34 61 44 $1,552 84
Sub-Total $12,487 73
Note Hourly rates are based on a multiplier of 3 13 (benefits at 38, operabng
overhead at 2 75)
II OTHER DIRECT CHARGES
CATEGORY EXPENSE MARKUP TOTAL COST
Printing $1505 00 1 1 $1,655 50
Other Miscellaneous $650 00 1 1 $715 00
Sub.TolaI $2,370 50
Total $14,858 23
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ATTACHMENT C
CITY'S RESPONSIBILITIES
CITY OF DENTON - BASINS PB, PC, PD, PE, PG, and PI
The CITY w~ll furmsh, as required by the work and not at the expense of ADS the
following ~tems
1 All maps, drawings, reports, records, audits, annual reports, and other data that
are available ~n the files of the CITY and which may be useful ~n the work
revolved under th~s contract
2 Access to pubhc and private property when required ~n performance of the
services to be rendered by ADS
3 The services of at least one of the CITY's employees or staff (~f needed) who has
the nght of entry to, and who has knowledge of, the existing sanitary sewer
system and force mains, wastewater pump stations, and wastewater treatment
fac~ht~es
4 Hall, meeting room, or audltonum space for pubhc hearings and/or presentations,
and the audio equipment and project~on equipment required for such heanngs or
presentations
5 Any clean-out caps to be ~nstalled during the field inspecbon w~ll be provided
pnor to the commencement of the field ~nspect~on
6 Water needed for cleaning lines prior to ~nternal T V mspecbon (if required )
7 Fac~hfles for dumping matenals removed from the collection system dunng field
~nspect~on services (~f required )
8 Assistance ~n any removal efforts of cameras lodged ~n pipes dunng field
~nspect~on services (~f required )
11