1998-375 ORDINANCE NO qOv- '75'
AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER # 3 TO A
LEASE AGREEMENT FOR PC's, MONITORS AND PERIPHERAL EQUIPMENT
BETWEEN THE CITY OF DENTON AND IBM CORPORATION, PROVIDING FOR AN
INCREASE IN THE QUANTITY OF ITEMS AND AN INCREASE IN THE ANNUAL LEASE
PAYMENT AMOUNT, AND PROVIDING AN EFFECTIVE DATE (LEASE # 2045 TO IBM
CORPORATION IN THE AMOUNT OF $1,130,274 26 + CHANGE ORDER # 3 IN THE
AMOUNT OF $14,276 00)
WHEREAS, on 4-15-98, the City awarded a 36 Month Master Lease Agreement for
PC's, MONITORS, LAPTOP, DOCKING STATIONS AND PERIPHERAL EQUIPMENT TO
IBM CORPORATION m the annual amount of $896,796 total, and
WHEREAS, on 4-7-98, the City Council approved change order # 1 m the annual amount
of $68,422 42 plus a one t~me payment of $7,250 00 for a total of $75,672 5, $212,517 26 master
lease increase, and
WHEREAS, on 9-15-98, the City Council approved change order # 2 m the total amount
of $20,469 00, and
WHEREAS, the city manager having recommended to the Council that a change order be
authorized to amend such agreement with respect to the scope of price and smd change order
being m compliance with the reqmrements of Chapter 252 022 of the Local Government Code
since the equipment being added to the master lease has been competitively bid by the State of
Texas General Semces Commission and prices are from a Qualified Informative Sennces
Vendor Catalogue (NTCS, Inc ), NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That change order # 3 increasing the amount of the lease agreement
between the City and IBM Corporation copy of which is attached hereto, in the amount of
FOURTEEN THOUSAND TWO HUNDRED SEVENTY SIX AND no/100 ($14,276 00), is
hereby approved and the expenditure of funds therefor is hereby authorized The master lease
amount if amended to read $1,144,550 26
SECTION II That this ordinance shall become effective immediately upon its passage
and approval
PASSED AND APPROVED this the /7~t(~ dayof ~~ 1998
ATTEST
JENNIFER WALTERS, ~ITY SECRETARY
°
2045 f21*IA~,IGE ORDER ORDINANCE
CERTIFICATE OF ACCEPTANCE psoe I
--''~r~dlt Corporation
Customer Numbsr' 2273534
Name and Address Branch Office Address Agreement Number Q266197
CITY OF DENTON 1605 LBJ FREEWAY Supplement No D00575712
901-B TEXAS ST DALLAS , TX
DENTON , TX 76201-4354
Customer Reference
Summary Supplement No
Location Leased/Financed Item Plant Order Contract Senal No Manufacturer's Serial No
Customer Type Model or MES No Description
2273634 COMN TAK
233MHZ PENTIUM II 32MB N
2273634 COMN TAK
233MHZ PENTIUM II 32MB N
2273634 COMN TAK
233MHZ PENTIUM II 32MB N
2273634 COMN TAK
233MHZ PENTIUM II 32MB N
2273634 COMN TAK
233MHZ PENTIUM II 32MB N
2273634 9994 001
VENDOR SOURCED PRODUCTS/SVCS
THE UNDERSIGNED ("CUSTOMER") 18 A LEBSEE OR CUSTOMER UNDER THE TERM LEASE MASTER AGREE..M. ENT, INSTALLMENT
PAYMENT MASTER AGREEMENT, QUICKLEASE AGREEMENT OR OTHER AGREEMENT REFERENCED ABOVE (AGREEMENT') WI'n-
EITHER IBM CREDIT CORPORATION OR INTERNATIONAL BUSINE~B MACHINE8 CORPORATION (IN EITHER CASE, "IBM") CUSTOMEJ:
REPRESENT8 AND CERTIFIES THAT THE ITEMS LISTED ABOVE OR ITEMIZED ON AN ATTACHMENT TO THIS CERTIRCATE
ACCEPTANCE ("ACCEPTED ITEMS') HAVE BEEN ACCEPTED BY CUSTOMER ON THE ACCEPTANCE DATE INDICATED BELOW ANt
LABELS, IF SUPPLIED, HAVE BEEN AFFIXED TO EACH ACCEPTED ITEM OF EQUIPMENT CUSTOMER AUTHORIZE8 IBM TO
CUSTOMER'8 8UPPMER FOR THE ACCEPTED ITEM8 AMOUNTS DUE UNDER THE AGREEMENT SHALL COMMENCE UPON THE
ACCEPTANCE DATE INDICATED BELOW UNLE88 OTHERWISE NOTED BY LE880R ON THE EUPPLEMENT IF CUSTOMER 18 SUBJECT TC
PROCUREMENT OR APPROPRIATION LAW8 OR REGULATIONS, CUSTOMER REPREEENT8 AND CERTIFIES THAT IBM'8 DIRECT PAYMEN'
TO Cus'roMER'S SUPPLIER FOR THE INVOICE AMOUNT8 INDICATED ON THIS CERTIFICATE OF ACCEPTANCE WILL BE IN FULt
COMPLIANCE WITH ANY AND ALL RELEVANT STATE LAW8 AND REGULATION8 OR ANY OTHER LEGAL REQUIREMENTS RELATING TC
CUSTOMER'8 PROCUREMENT OR APPROPRIATION ACTIVITIES
IN ORDER FOR THIS CERTIFICATE OF ACCEPTANCE TO BE EFFECTIVE, CuS'rOMER MUST PROVIDE IBM WITH SERIAL NUMBERS FOF
EACH ACCERTED ITEM OF EQUIPMENT CUSTOMER AUTHORIZE8 IBM TO COMPLETE OR UPDATE ANY EQUIPMENT IDENTIFICATIO~
INFORMATION ON THE REFERENCED AGREEMENT OR SUPPLEMENT TO THE AGREEMENT FOR ANY ACCEPTED ITEM OF EQUIPMENI'
WITHOUT FURTHER ACTION OR CONSENT BY CU81'OMER
DELIVERY OF AN EXECUTED COPY OF THIS CERTIFICATE OF ACCEPTANCE BY FACSIMILE OR ANY OTHER RELIABLE MEAN8 SHALL BE
DEEMED TO EE A8 EFFECTIVE FOR ALL PURPOSE8 A8 DELIVERY OF A MANUALLY EXECUTED COPY CUSTOMER UNDERSTANDS THAT
IBM MAY MAINTAIN A COPY OF THIS CERTIFICATE IN ELECTRONIC FORM AND AGREE8 THAT A COPY PRODUCED FROM SUCI-
ELECTRONICIFORM OR BY ANY OTHER RELIABLE MEAN8 (FOR EXAMPLE, PHOTOCOPY, IMAGE OR FACSIMILE) SHALL IN ALL RESPECTS
BE CONSIDERED EQUIVALENT TO AN ORIGINAL.
Accepted by CITY OF DENTON
Customer
ACCEPTANCE DATE, Sy
(Must Be Completed) Authorized Signature
Name (Type or Print)
PLEASE RETURN TO BRANCH OFFICE ADDRESS LISTED ABOVE
Z125-5137,09 (0E~7)