1998-388AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE RENTAL OF APPROXIMATELY 3,000 SQ FT OF OFFICE SPACE, PROVIDING FOR
THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE
(BID # 2296 - RENTAL OF APPROXIMATELY 3,000 SQ FT OF OFFICE SPACE AWARDED
TO DENTON AREA TEACHERS CREDIT UNION IN THE AMOUNT OF $3,000 00 PER
MONTH OR $36,000 00 PER YEAR
WHEREAS, the City has sohclted, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supphes or serwces in accordance with the procedures of STATE
law and City orthnances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or servaces as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided m the City Budget for the appropnatton of lands
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for matenals,
equipment, supplies, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOUNT
2296 1 DENTON AREA TEACHERS CREDIT UNION $36,000 00
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, eqmpment, supplies or services in accordance with the terms,
specifications, standards, quantmes and for the specified sums contmned in the B~d Invitations, Bid
Proposals, and related documents
S]~CTION III That should the City and persons submitting approved and accepted items
and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the C~ty Manager or his designated representative is hereby
authorized to execute the written contract winch shall be attached hereto, provided that the written
contract is in accordance with the terms, con&tlons, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
~ That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the C~ty Counc~l hereby authorizes the expenditure of funds therefor ~n the amount
and ~n aceordance w~th the approved bids or pursuant to a written contract made pursuant thereto as
authorized hereto
SECTION V That ttus ordinance shall become effectave ~mmed~ately upon ~ts passage and
approval
PASSED AND APPROVED th~s day of ,1998
ATTEST'
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
RENTAL CONTRACT
1. BETWEEN TENANT: THE CITY OF DENTON (FIRE DEPARTMENT), herein
after referred to as tenant. Telephone No ~-~/~- ~//~
and OWNER (LANDLORD): Denton Area Teachers Credit Union
P.O. Box 827
Denton, TX 76202 Ph. 940/387-8585
(a) Persons to occupy premises: Fire Chief and office staff.
2. PROPERTY DESCRIPTION:
BEING all that certain tract or parcel of land lying and
being situated in the William Loving Survey, Abstract 759, Denton
County, Texas, and being the same land conveyed by Mary Allce Stone
to W.J. Bushey, et ux, by Deed dated February 27, 1953, recorded in
Volume 385, Page 406, Deed Records of said County, and the same
land conveyed to Denton County Teachers Federal Credit Union by
Bruce Davls, et ux, as recorded in Volume 497, Page 35, Deed
Records of said County, and being more particularly described as
follows:
BEGINNING at a found iron pin at the Southwest corner of said
Stone to Bushey Tract in the North line of Sycamore Street,
THENCE North 00o 03 "53' West, with the West line of said
Stone to Bushey Tract, a distance of 149 58 feet to a found
iron pin at the Northwest corner of said tract;
THENCE North 890 36" 40' East, passing at 30.0 feet the West
line of Block Twenty-five (25) of the original townslte of the
City of Denton, Texas, and passing at 50.0 feet an iron pin at
the Northeast corner of said Stone to Bushey Tract, the same
being the Northwest corner of said Credit Union Tract, and
continuing a total distance of 96.5 feet to the Northeast
corner of said Credit union Tract;
THENCE South 00o 28" 21' West, with the East line of said
Credit Union Tract, a distance of 150 24 feet to corner on the
North line of Sycamore Street, said corner being the Southeast
corner of said Credit Union Tract;
THENCE West with the North line of Sycamore Street passing at
46.0 feet the Southwest corner of said Stone to Bushey Tract
and continuing a total distance of 95.09 feet to the POINT OF
BEGINNING and containing 0.3297 acre of land.
3. TERM OF CONTRACT: The initial term of this agreement shall
commence 12/01/98 and end 11/30/99 , consti-
tuting a twelve month period. The contract will be renewed
automatically thereafter on a month to month basis.
4. NOTICE: At least 30 days written notice of intent to vacate
must be given to owners prior to move-out at the end of above
term or any renewal or extension period Failure to do so will
result in the forfeiture of deposit. In the event of renewal
orlextension of the rental contract, rent shall be paid
through the last day of the month following the expiration of
the 30 day notice period, unless owner agrees otherwise in
wrlting.
5. RENT: Tenant will pay $3,000.00 per calendar month for
rental and shall be paid by mall or in person to: Denton Area
Teachers Credit Union, 212 W. Sycamore, Denton, Texas, 76201.
Such payments to be made on or before the first day of each
month. Rent paid after the 1st day of each month shall be
deemed late~ and if rent Ks not paid by the third (3rd) day
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of the month, Tenant agrees to pay a late charge of $300.00 in
addition to the rental payment, plus $50.00 per day until paid
an full. Should Tenant's rental payment become one (1) month
in arrears, unless other specific arrangements are made Tenant
shall be subject to eviction and upon written notice by Land-
lord, shall vacate premises by date specified in such notice.
Partial payment of rent will not be accepted. The entire
month's rent Ks due in Its' entirety on 1st day of month.
Tenant's right to possession Ks expressly contingent on the
prompt payment of rent, and the use of the premises by Tenant
is obtained only on the condition that rent Ks paid on tame.
Tenant agrees to pay a $25.00 charge for each returned check.
The pro-rated rental from the date of move-an to the last day
of the month Ks $98.63 per day
6. DAMAGE AND SECURITY DEPOSIT: To Insure that Tenant wall
comply with all of the terms and conditions of this
agreement, Tenant has deposited with Landlord on the
execution of this agreement the sum of $500.00, receipt
of which Ks hereby acknowledged by Landlord, to be
regained by Landlord during the term of this agreement.
The security deposit shall be refunded to Tenant within
thirty (30) days following the termination of this contract,
provided Tenant has complied with all of its obligations
hereunder, less all costs and expenses incurred byLandlord in
restoring the premises to the same condition as when rented
(normal wear and tear excluded) plus any unpaid charges,
damages, or rentals due to Landlord. Landlord shall furnish
a written description and itemized list of all deductions,
provided Tenant furnishes Landlord a written copy of Tenant's
forwarding address, but neither last nor refund shall be made
unless Tenant has provided the written 30 days advance notice
and such forwarding address. Should the total deductions
herein authorized exceed the amount of the security deposit,
Tenant agrees to pay to Landlord the amount of such excess
7 CARE OF PREMISES: Tenant agrees to take good care of the
premises and its fixtures and any furnishings, and to
suffer no waste and to make no alterations, additions or
improvements without the prior written consent of
Landlord. No antennas, additional telephone outlets,
lock changes or additional locks shall be permitted
except by Landlord's permission.
8 OWNER WILL NOT BE LIABLE for any damages or losses to
person or property caused by tenants or other persons.
Owner shall not be liable for personal Injury or damage
or loss of tenant's personal property from theft,
vandalism, fire, water, rain, hall, smoke, explosions,
acts of God, or other causes, unless the same is due to
the negligence of owner. Owner strongly recommends that
tenant secure insurance to Drotect itself a~alnst all of
the above occurrences,
9 REPAIRS BY OWNER: In case of needed repairs to the
outside walls, roof, windows or foundation, tenant shall
notify Landlord or its representative ~mmedlately and
Landlord shall act with due diligence in making repairs,
and rent shall not abate during such periods. If the
premises suffers damage which causes the premises to be
unusable by Tenant for the purpose it was leased, then
during the repair period rent will be abated. If repairs
cannot be made within 30 days Landlord or Tenant may
terminate this contract by written notice to other party.
If it KS SO terminated, rent wall be prorated and the
balance refunded along with the deposit, less lawful
deductions
10. REPAIRS BY TENANT. Tenant shall maintain and keep in good
repair the entire premises, save and except the windows,
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outside walls, roof and foundation, which Landlord shall
maintain. Tenant will maintain and repair all other fixtures
and structural items including but not limited to: Heating
and air conditioning systems, light fixtures and receptacles,
doors, lnslde walls, carpets, vinyl, bathroom fixtures and so
on without exception if located within the leased premises.
i1. suRRENDER OF THE PREMISES: Upon termination of this contract,
Tenant covenants and agrees that it will promptly and peace-
fully surrender possession of the demised premises, and will
voluntarily surrender and deliver to Landlord all of the
personal property belonging to Landlord It is agreed that
Owner shall have the option to show the premises, by appoint-
ment, during the flnal 15 days of Tenant's occupancy.
12 TENANT AGREES TO REIMBURSE OWNER PROMPTLY for any loss, pro-
perty damage, or cost of repairs or service (including
plumbing trouble) caused by negllgence or improper use by
tenant. Tenant shall be responsible for damage from windows
or doors left open. Such reimbursement is due when Owner's
representative makes demand. Owner's failure or delay in
demanding damage reimbursements, late-payment charges,
returned check charges, or other sums due by Resident shall
not be deemed a waiver; and owner may demand same at any time,
including move-out
13. RIGHT OF ENTRY: Landlord shall have the right to enter upon
the Tenant's premises at all reasonable hours for the purpose
of inspecting said premises, and making necessary repairs.
14. EXHIBIT "A": Attached is Exhibit "A" which represents
specific parking spaces that are a part of this lease and are
the ONLY parking spaces available for use by Tenant. Landlord
shall maintain and repair parking area in the same manner as
it maintains the remainder of the parking lot
15. ENTIRE AGREEMENT: This instrument in writing, termed a Rental
Contract, contains the entire agreement made by and between
the parties hereto. No oral agreements have been entered into
in connection with the execution of this instrument, and none
of the terms, provisions or conditions contained herein shall
be changed or modified in any way except by an instrument in
writing, signed by all of the parties hereto.
Additional terms and conditions to this contract:
OWNER (LANDLORD) TENANI
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- ' '~z"
'~, '-'- '~" .... '~.L.,n-- r,: :~.':'=//// .,",
--~"~ C- - '
--u L-
~ * , * DENOTES PARKING SPACES THAT ARE
~ REFERRED TO IN PARAGRAPH 14 OF
~ ~ ' ' THE RENTAL CONTRACT.
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