1998-418 O ANCENO
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF DENTON AND THE DENTON CHAMBER OF COMMERCE
FOR THE PAYMENT AND USE OF HOTEL TAX REVENUE 1N SUPPORT OF THE
CONVENTION & VISITOR'S BUREAU, AND PROVIDING AN EFFECTIVE DATE
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the Mayor is hereby authorized to execute an agreement between the
City of Denton and the Denton Chamber of Commerce (Convention & Visitor's Bureau) for the
payment and use of hotel tax revenue, under the terms and conditions eontmned in the
agreement, a copy of which m attached hereto and made a part hereof
SECTION II That this orthnance shall become effective lmme&ately upon its passage
and approval
PASSED AND APPROVED tins the ~b~ day of ~_.~~ ,
1998
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L ~RQLIL~Y;~Y
AGREEMENT BETWEEN THE CITY OF DENTON AND THE DENTON CHAMBER
OF COMMERCE (CONVENTION & VISITOR'S BUREAU) (CY1999-2001) PROVIDING
FOR THE PAYMENT AND USE OF HOTEL TAX REVENUE
THIS AGREEMENT made between the C~ty of Denton, Texas, a mumc~pal corpor~on
(the "CITY"), and the Denton Chamber of Commerce (Convention & V~sltor's Bureau), a non-
profit eorporataon mcorporated under the laws of the State of Texas (the "BUREAU")
WHEREAS, Tex Tax Code §351 002 anthonzes the CITY to levy by ordinance a
mumcxpal hotel occupancy tax ("hotel tax") not exceeding seven percent (7%) of the cons~deraUon
prod by a hotel occupant, and
WHEREAS, by ordinance, the CITY has prowded for the assessment and collection of a
mumclpal hotel occupancy tax m the Cxty of Denton of seven percent (7%), and
WHEREAS, Tex Tax Code §351 101(a) authonzes the CITY to use revenue from ItS
mumc~pal hotel occupancy tax to promote tourism and the convention and hotel mdustry by
adve~smg and conducting sohmtattons and promotional programs to attract tourists and conventxon
delegates or registrants to the mumclpahty or ~ts v~c~mty, and by the acqms~t~on of s~tes for and the
construction, enlargement, repmnng, opemtaon, and maintenance of ms~tor Information centers, and
the furmshmg of faclht~es, personnel, and materials for the registration of convention delegates or
regmtrants, and
WHEREAS, the BUREAU is well eqmpped to perform those act~wtles through as Denton
Convention and V~s~tor's Bureau, and
WHEREAS, Tex Tax Code §351 101(c) authorizes the CITY to delegate by contract w~th
the BUREAU, as an independent enttty, the management and supervision of programs and actnat~es
of the type described heremabove funded wath revenue from the mumc~pal hotel occupancy tax,
NOW, THEREFORE, m conslderat~on of the performance of the mutual covenants and
promises contained hereto, the CITY and the BUREAU agree and contract as follows
I. HOTEL TAX REVENUE PAYMENT
1.1 Consideration. For and m cons~deratton of the actav~t~es to be performed by the BUREAU
under flus Agreement, the CITY agrees to pay to the BUREAU a port~on of the hotel tax revenue
collected ,by the CITY at the rates and m the manner specified berem (such payments by the CITY
to the BUREAU sometmaes hereto referred to as the "agreed payments" or "hotel tax funds")
1.2 .~mount of Payments.
(a) As used m thts Agreement, the following terms shall have the following specffic
meamng$
0) The term "hotel tax revenue" shall mean the gross momes collected and
reeetved by the C~ty as municipal hotel occupancy tax at the rate of seven pement (7%) of
the price prod for a room an a hotel, pursuant to Texas Tax Code 351 002 and Clty
Orthnance Hotel tax revenue will include penalty and ~nterest related to the late
payments of the tax revenue by the taxpayer
(u) The term "Collection penod" wdl mean the collectaon penod for the CITY's
fiscal year It will anclude hotel tax revenue due to the Caty for the relevant fiscal year and
collected through the 22nd day of the month follovang the close of the relevant fiscal year
(in) The term "base payment amount" shall mean a net amount of money equal
to the total hotel tax revenue collected by the CITY during any relevant period of tune 0 e,
fiscal year or fiscal quarter), less (1) attorney and auchtmg costs aneurred during such
relevant period of tame for costs of collection or auditing of hotel taxpayers Attorney and
audatang costs include fees pard to attorneys or agents not m the regular employ of the CITY
for winch attorneys or agents effect comphance or eollectaon of the hotel tax from taxpayers,
and (2) court costs and other expenses recurred an htlgataon against or auchtmg of such
taxpayers
0v) The term "conltact quarter" shall refer to any quarter of the calendar year an
wluch this Agreement as m force Contract quarters w~ll end on March 31st, June 30th,
September 30t~, and December 31st of each contract year
(b) In return for satasfactory performance of the actavltaes set forth ~n thas Agreement
and all attachments hereto, the CITY shall pay to BUREAU an amount of money ~n each
contract year equal to the lesser mount of Tlurty-Three and Fffiy-One One Hundredths percent
(33 51%) of the annual base payment amount or the fixed contract amount of Two Hundred
Seventy-eaght Thousand Three Hundred Tlurty-eaght Dollars ($278,338) Th~s amount will be
divided into quarterly payments equal to 25% of the annual fixed contract amount, unless the
CITY can show w~th reasonable certmnty that the annual base payment amount will be less than
onglnall~ emmated for the fiscal year The fourth quarterly payment will represent 25% of the
fixed contract amount or the unpmd remmnder of 33 51% of the base payment amount,
whmhever as less Each quarterly payment ~s subject to receipt of unused funds from the prior
contract period and the receapt of the reqmred quarterly reports Funding for calendar year 2000
and calendar year 2001 as dependent upon, and subject to, budget approval by the Caty Councd for
those periods Upon, and subject to, budget approval, the budgeted annual payment for calendar
years 2000 and 2001 are subject to an annual escalataon of not more than 4%
1 3 Datei of Payments.
(a) The term "quarterly payments" shall mean payments by the CITY to the BUREAU of
those amounts specffied m'H1 2, above, as deterrmned by the hotel tax revenue collected
(b) Each quarterly payment shall be pard upon receapt of the reqmred reports and after the
25th day ~followmg the last day of the contract quarter If quarterly financml and performance
reports a~e not receaved wtttun thirty (30) days of the end of the apphcable contract quarter, the
rempaentI may be held m breach of tins Agreement The CITY may w~thhold the quarterly
payment{s) until the appropriate reports are received and approved, which approval shall not
unreasonably be wathheld
Page 2
1 4 Other limitations regarding consideration.
(a) The funchng of this project in no way eommats the CITY to future fun&ng of flus
program beyond the current contract period Any future funding is solely the responsibility of the
BUREAU
(b) It is expressly understood that flus contract an no way obligates the General Fund or any
other momes or crechts of the CITY Further, BUREAU understands that funding for the CY2000
and CY 2001 years is expressly contingent upon the avmlabflity and allocation of budgeted hotel tax
funds during CITY's FY1999-2000 and FY2000-2001 budget years, respect, vely
(c) CITY may vathhold further allocations if CITY determines that BUREAU's
expenditures dewate materially from their approved budget
II. USE OF HOTEL TAX REVENUE
2 1 Use of Funds. For and m consldaratton of the payment by the CITY to the BUREAU of the
agreed payments of hotel ~ax funds specified above, the BUREAU agrees to use such hotel tax
funds only for advertising and conducting sohcltatmns and promotional programs to attract tourists
and convention delegates or registrants to the municipality or its v~cmlty, by the acqmsmon of sites
for and the construction, enlargement, repairing, operation, and mamtenance of visitor mformat~on
centers, and the furmshtng of facfllt~es, personnel, and materials for the registration of conventaon
delegates or registrants, as authorized by T~x TAX CODE §351 101 (a) Funds for any calendar year
which are unused by nudmght December 31st of that year shall be refunded to CITY w~tlun flurry
(30) days
2.2 Adminntratlve Costs The hotel tax funds received from the CITY by the BUREAU may be
spent for day-to-day operations, supplies, salaries, office rental, travel expenses, and other
admlmstratave costs that are .ncurred directly m the performance by the BUREAU of those
acUv~ties specified in ¶2 1 above and are allowed by TEX TAX CODE §351 101(i)
2.3 Specific Restr~ctmns on Use of Funds.
(a) That porUon of total adrmmstratlve costs of the BUREAU for whtch hotel tax funds
may be used shall not exceed that portton of the BUREAU's admlmstraUve costs actually ~ncurred
m condueUng the aeUvmes specified m ¶2 1 above
(b) Hotel tax funds may not be spent for travel for a person to attend an event or conduct
an actawty the primary purpose of whaeh as not chrectly related to the promotaon of local tourism and
the convention and hotel ~ndustry or the performance of the person's job in an efficient and
professional manner
Page 3
IlL RECORDKEEPING AND REPORTING REQUIREMENTS
3.1 Budget.
(a) The BUREAU shall prepare and submit to the C~ty Manager of the CITY an annual
budget (see Extublt "A") as approved by the City Courted for each calendar year, for such
operations of the BUREAU m wluch the hotel tax funds shall be used by the BUREAU Th~s
budget shall specifically ~dentffy proposed expenditures of hotel tax funds by the BUREAU In
other words, the CITY should be able to audit spemfically where the funds m the separate account
relating to hotel tax funds wall be expended The CITY shall not pay to the BUREAU any hotel tax
revenues as set forth ~n Seetaon I of flus contract dunng any fiscal year of tlus Agreement unless a
budget for such respective fiscal year has been approved ~n writing by the Denton City Council
authur~zmg the expenchture of funds Fmlure to subnut an annual budget may be considered a
breach of contract, and ff not remedied is considered grounds for termlnatmn of th~s Agreement as
s~ated in paragraph 4 2
(b) The BUREAU acknowledges that the approval of such budget by the Denton Caty
Council creates a fiduciary duty m the BUREAU wath respect to the hotel tax funds prod by the
CITY to the BUREAU under this Agreement The BUREAU shall expend hotel tax funds only ~n
the manner and for the purposes specified in ttus Agreement, T~x TAX CODe §351 101(a) and in
the budget as approved by the CITY
3.2 Separate Accounts The BUREAU shall mamtmn any hotel tax funds prod to the
BUREAU by the CITY m a separate bank accmmt w~th segregated accounttng, such that any
reasonable person can rewew the source of expenditures of tax funds A bank reconcthaUon report
(see Exh~ba "B") as required wath each quarterly report
3.3 FlnanemlReeords. The BUREAU shall mmntmn complete and accurate financial
records of each expenditure of the hotel tax funds made by the BUREAU These funds are reqtumd
to be classffied as restncted funds for auchted financial purposes, and may not be used for
suppomng services, tucludlng, but not hmlted to, auditing fees and attorney's fees Upon
reasonably advance wntten request of the Denton C~ty Council, the C~ty Manager or designate, or
any other person, shall make such financaal records avmlable for anspectlon and revaew by the party
makang the request BUREAU understands and accepts that all such financial records, and any
other records relating to tins Agreement shall be subject to the Public InformaUon Act, Tex GOV'T
CODe, ch~ 552, as herealter amended
3.4 Quarterly Reports. Within thn'ty days after the end of every contract quarter, BUREAU
shall furnish to CITY (1) a performance report of the work performed under tins Agreement
describing the act~wt~es performed pursuant to thts Agreement during that contract quarter, and (2) a
list of the expenditures made wath regard to hotel tax funds pursuant to T~x T^x CODe
§351 101(c) Both the performance and expenchture reports wall be ~n a form e~ther deternuned or
approved by the Caty Manager or designate (see Exluba "B") The BUREAU shall respond
promptly to any request from the City Manager of the CITY, or designate, for additional
~nformataon relating to the activities performed under ttus Agreement
Page 4
3 5 Notice of Meetmgs. The BUREAU shall give the C~ty Manager of the CITY reasonable
advance written not,ce of the Ume and place of all meetings of BUREAU's Board of Directors, as
well as any other meeting of any consUtuency of the BUREAU at wtuch this Agreement or any
matter the subject of thrs Agreement shall be considered Tlus provision shall not be deemed to
require the BUREAU to give noUce of any executsve session of the ExecuUvc Committee of the
BUREAU
IV. TERM AND TERMINATION
4.1 Term. The term of ttus Agreement shall commence on January 1, 1999 and temunate at
mldmght on December 31, 2001 Tlus term shall be a period of three years
4 2 Termination Without Cause.
(a) This Agreement may be terminated by either party, w~th or w~thout cause, by giving
the other party sixty (60) days advance written notice
Co) In the event this contract is terminated by either party pursuant to Section 4 2(a),
thc CITY agrees to reimburse the BUREAU for any contractual obligations of the BUREAU
undertaken by the BUREAU in satssfactory performance of those activities specified in ¶¶2 1
and 2 2 above and that were approved by the Council through the budget, as noted in ¶3 1 This
reimbursement is conditioned upon such contractual obligations having been incurred and
entered into in the good faith performance of those services contemplated in ¶¶2 1 and 2 2 above,
and further conditioned upon such contractual obligations having a term not exceeding the full
term of this Agreement Notwithstanding any provision hcrcof to thc contrary, the obligation of
the CITY to reimburse the BUREAU or to assume the performance of any contractual
obligations of the BUREAU for or under any contract entered into by the BUREAU as
contemplated herein shall not exceed 66 2/3% of the current quarterly payment
(c) Further, upon ternunatton pursuant to ¶4 2(a), the BUREAU will provide the
CITY 1) Within 10 business days from the termination notification, a short-term budget of
probable expenditures for the remaanmg 60 day period between termination notification and
contract termination This budget will be presented to Council for approval within 10 business
days after receipt by CITY If formal approval is not given within 10 business days and the
budget does not contoan any cxpendtturas that would be prohrblted by the Texas Tax Code, and
is within the current contractual period approved budget, the budget w~ll be considered
approved; 2) Within 30 days, a full accounting of all expenditures not previously audited by the
City, 3) 'Within 5 business days of a request from the CITY, a listing of expenditures that have
occurred since the last required reporting period, 4) a final accounting of all expenditures and tax
funds on the day of termination The BUREAU yell be obhgatcd to return any unused funds or
funds determined to be used improperly Any use of remaining funds by the BUREAU after
notification of termination is conditioned upon such contractual obligations having been incurred
and entered into m the good faith performance of those services contemplated in 2 1 and 2 2
above, and further conditioned upon such contractual obligations having a term not exceeding
the full term of this Agreement
P~e5
4.3 Automatic Termmation This Agreement shall automatically terminate upon the
occurrence of any of the following events
(a) The tenmnatmn of the legal emstence of the BUREAU,
(b) The insolvency of the BUREAU, the fihng of a petition m bankruptcy, either voluntarily
or involuntarily, or an assignment by the BUREAU for the benefit of creditors,
(c) The contmuatmn of a breach of any of the terms or condmons of flus Agreement by
e~ther the CITY or the BUREAU for more than flurty (30) days after written not~ce of such
breach is g~ven to the breaclung party by the other party, or
(d) The failure of the BUREAU to subunt a financial quarterly report whmh comphes w~th
the reporting procedures reqmred here~n and generally accepted accounting pnnc~ples prior
to the begmmng of the next contract term, or quarterly as reqmred by Section 1 3 hereof
4 4 Right to Immedmte Termination Upon Llt~gatmn Notwithstanding any other provision
of flus Agreement, to unt~gate damages and to preserve evidence and issues for judicial
determmatmn, either party shall have the right to tenmnate flus Agreement upon lmmechate
nottce to the other party ~n the event that any person has instituted ht~gatlon concerning the
activities of the non-terminating party, and the tenmnanng party reasonably beheves that
such act~wt~es are rextmred or pmbablted under flus Agreement
4 5 In the event that flus Agreement ~s terminated pursuant to ¶¶4 3 or 4 4, BUREAU agrees to
refund any and all unused funds, or funds determined by the CITY to have been used ~mproperly,
w~flun 30 days after tenmnatlon of th~s Agreement
V. GENERAL PROVISIONS
5.1 Subcontract for Performance of Services. Nothing m flus Agreement shall probab~t, nor
be construed to prohibit, the agreement by the BUREAU w~th another private entity, person, or
orgamzaflon for the performance of those servxces described xn ¶2 1 above In the event that the
BUREAU enters into any arrangement, contractual or otherwse, w~th such other entity, person or
orgamzatlon, the BUREAU shall cause such other entity, person, or orgamzatson to adhere to,
conform to, and be subject to all prowsaons, terms, and condlttons of this Agreement and to TEx
TAX CODE ch 351, including reporting reqmremants, separate funds mmntenance, and hrmtations
and prohlblttons pertanung to expen&ture of the agreed payments and hotel tax funds
5.2 Independent Contractor. The BUREAU shall operate as an ~ndependent contractor as to
all sermces to be performed under flus Agreement and not as an officer, agent, servant, or employee
of the CITY The BUREAU shall have exclusive control of ~ts operations and performance of
services hereunder, and such persons, entlt~es, or organxzat~ons performing the same and the
BUREAU shall be solely responsible for the acts and onnsslons of its directors, officers, employees,
agents, and subcontractors The BUREAU shall not be considered a partner or joint venturer w~th
the CITY, nor shall the BUREAU be consxdered nor m any manner hold itself out as an agent or
offimal representative of the CITY
P~¢6
5.3 Indemnffication. The BUREAU agrees to mdemmfy, hold harmless, and defend the CITY,
its officers, agents, and employees from and against any and all elmms or stats for injuries, damage,
loss, or liability of whatever kind or character, arising out of or in connection w~th the performance
by the BUREAU or those sermces contemplated by flus Agreement, melu&ng all such clmms or
causes of action based upon common, con~tutional or statutory law, or based, in whole or in part,
upon allegatmns of negligent or intentional acts of BUREAU, its officers, employees, agents,
subcontractors, heansees and mvltees
5 4 Assignment. The BUREAU shall not assign flus Agreement w~thout first obtannng the
written consent of the CITY
5.5 Not,ce. Any notice reqmred to be given under flus Agreement or any statute, ordinance, or
regulation, shall be effective when given in writing and deposited m the Umted States mall, certified
mall, return receipt requested, or by hand-dehvery, addressed to the respective parties as follows
CITY BUREAU
City of Denton Denton Chamber of Commerce
215 E McKamey Denton Convention & Visitor's Bureau
Denton, TX 76201 Christine Gossett
Vice President
P O Box Drawer P
Denton, Texas 76202-1719
5 6 Inurement. This Agreement and each provision hereof, and each and every right, duty,
obligation, and liability set forth hereto shall be binding upon and inure to the benefit and obhgation
of the CITY and the BUREAU and their respective successors and assigns
5.7 Application of Laws. All terms, conditions, and provisions of this Agreement are subject
to all applicable federal laws, state laws, the Charter of the City of Denton, all orrhnances passed
pursuant thereto, and all judicial detemunat~ons relative thereto
5 8 Exclusive Agreement. Tins Agreement contmns the entire understanding and constitutes
the entire agreement between the part, es hereto eoncermng the subject matter contained hereto
There are no representations, agreements, arrangements, or understandings, oral or written, express
or unphed, between or among the parties hereto, relating to the subject matter of this Agreement,
which are not fully expressed hereto The terms and condmons of flus Agreement shall prevml
notwithstanding any variance m flus Agreement from the terms and conditions of any other
doeument~relating to flus transaction or these transactions
5.9 Duplicate Originals. This Agreement is executed in duplicate originals
5.10 Headings The headings and subheadings of the va, nons sections and paragraphs of this
Agreement are inserted merely for the purpose of convenience and do not express or imply any
hrmtation, defimtion, or extension of the specific terms of the section and paragraph so designated
p~e7
5.11 Severabdity. If any sectton, subsecUon, paragraph, sentence, clause, phrase or word tn thts
Agreement, or appheatton thereof to any person or c~reumstance ~s held invalid by any court of
competent, junsdtctton, such holding shall not affect the valtd~ty of the remmmng pomons of ttus
Agreement, and the parttes hereby declare they would have enacted such remmmng portions despite
any such mvaltdtty
5 12 Insurance. The BUREAU shall, at a mmnuum, provtde insurance as follows
$500,000 Commerctal General Lmbd~ty
Statutory Workers' Compensation and Employers' Liability
($100~000/$500,000/$100,000)
$500,000 Business Automobile Lmbd~ty on any owned, non-owned or lured
velucles
The CITY must be named as an addmonal insured on all pohcms (except Workers' CompensaUon)
and proof of coverage shall be submitted prior to any payment by the CITY
THE CITY OF DENTON, TEXAS
By ~J~~.~.~
JACK ~t~R, IvI~YOR
ATTEST APPROVED AS TO LEGA
JEI~IFER ~_LTERS, ~'~ HERBERT L PROUT~,
CITY SECRETARY CItY ATTORNE~
/
Prestdent - / ~'"
ATTEST APPROVED AS TO LEGAL FORM
By By
Secretary
Page 8
Sent by eVB 940 882 6287, 11/25/98 12 53PM,]~F..~r,_#§28,Page 2/4
' Denten Commnflon & Visitor Bureau
...... Janu.17- De~embar--'B-O~oet
DISBU~SEMENT~ _.
308 ~ea-Vlsl~ ~nds 16,5oo 4,~'
3i1~', ~'~r AIl~wan~ - - -~ 4,200
~T~ ~vro{I T~en - - - / 8,500
Copy Ma~ln~s{'~ham
333 ~m3~m/8~pphes N~
~1 ~ 8up, lies '. . 3,~2
4~ Telephone S~F~e Une 7.~00 _
407 ~]ephone M~-~T~ .... [ -- 1,200
42~ Po~e ,
~03 ~nve~o~ ~l~ L 0 '- -0 .....
S0~ ~ve~t~on Pmmo~n ~ana I 600 ._.
'rAcvB=ae h3p .........
, TACVB'-- ~onferen~ J _
Page
Gent by CVB 940 382 8297~ 11/25/99 12 54PU~]et~x #628~Page 3/4
C C°ntlDISBURSMENTS ' I 119g_7-__~ Jan-DecY99
~F~ ~ Texas FIm~?a~-
..... ~y Ok~o~n Fall T~lan/ ~ ......
r
Con~-~es for otEer CVe~p_ .......
Rental
516 amchu~s'~Reprln~ for '~ ~ ~ ' ~0d0 7,600
kerospa-- ~ed~ show (D~T~' ~ .........
~1~ - Tmval Summit ..........
~ourl~ Week
Page2
Sent by CVB 940 382 6287~ 11/25/g8 12 54PMsJet~x #§~ssPage 4/4
DISBURSMENT$ / 1997-98 IJan-De~g9
521 DFW R~.glonal Rim Commisslonl 4,0001 . 4~10_0 .....
.... fnvestmp_nt.(~.r 2000 due in D~ 'Ce_) ....
- ~p~n Lnna Star Film & TV Awards ....
- '~rravel a'n.~__p' ~_'Et~ ...... ! ..........
523 Special ............ Projects I ~,(}'(~ - -' ~,400 ....
.... Tritar-n .....................
~tpenlal promo ~ ......................
Total ProJeGt ....
Total Dlsbumements'
~ ~CVI~i budcut2 xls
Page 3
DENTON CONVENTION & VISITOR BUREAU
FINANCIAL REPORT
Program Yaar 1999
QUARTER QUARTER QUARTER QUARTER YEAR TO VS
(Jan.Mar) (Apr-Jun) (Jul-Sep) (Oct-Dec) DATE ACTUAL
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $278,338
0 0 0 0 0 1,000
$0 $0 $0 $0 $0 $279,338
$o $o $o $o $o $7,000
0 0 0 0 0 1,200
0 0 0 0 0 1,000
0 0 0 0 0 4,695
0 0 0 0 0 700
0 0 0 0 0 500
0 0 0 0 0 54,957
0 0 0 0 0 9,650
0 0 0 0 25,200
0 0 0 0 0 7,500
0 0 0 0 0 4,200
0 0 0 0 0 26,800
0 0 0 0 0 4,100
0 0 0 0 0 5,400
$0 $0 $0 $0 $0 $152,902
$0 $0 $0 $0 $0 $4,000
0 0 0 0 0 0
$o $o $o $o $o $4,000
$0 $0 $0 $0 $0 $78,056
0 0 0 0 0 1,000
0 0 0 0 0 4,008
0 0 0 0 0 2,001
0 0 0 0 0 8,500
0 0 0 0 0 10,245
0 0 0 0 0 500
DENTON CONVENTION & VISITOR BUREAU
FINANCIAL REPORT
Program Year 1999
4TH BUDGET
QUARTER QUARTER QUARTER QUARTER YEAR TO VS
(Jan-Mar) (Apr-Jun) (Jul. Sap) (Oct-Dec) DATE ACTUAL
0 0 0 0 0 450
0 0 0 0 0 1,100
0 0 0 0 0 1,550
0 0 0 0 0 2,500
0 0 0 0 0 500
0 0 0 0 0 1,826
0 0 0 0 0 3,500
$0 $0 $0 $0 $0 $115,736
$0 $0 $0 $0 $0 $4,200
0 0 0 0 0 2,500
$0 $0 $0 $0 $0 $6,700
$0 $0 $0 $0 $0 $279,338
$o $o $o $o $o $o
$o $o $o $o $o $o
$o $o $o $o $o $o
o o o o o o
o o o o o
$0 $0 $0 $0
Data Submitted Program D~rector
[)IENTON OONVENTION & V'L~,I IOl~t ~UHt AU
FINANCIAL RI POI~I
Program Year 1999
~UARTER ~UAI~IbR ~UARIEI~ ~UARIFI~ YEAR IO VS
,APPROVED BUDGET (Jan-Mad (Apr Jun) (Jul-Sap) (Ocr. Dec) _ ~]A I~ ..... AC 1 UA,_
Be9 h~inJ ng Cash $0 $0 $0 $0 $0 $0
Rer~ei
Oc~q.~.~c~ I ctx :1~/[~ ~ $0 $0 $0 $0 $0 $278,338
hl~ J~.l Inr~lle 1,000 0 0 0 0 0 1,000
Ic~i~l I~¥~ ~7*) J NS $0 $0 $0 $0 $0 $279,338
O~sb[t~emen~s
J e~.~ $/(~) $0 $0 $0 $0 $0 $7,000
Ph~.~) M<m~) I 2(X) 0 0 0 0 0 1,200
P~m~ 1J~() 0 0 0 0 0 1,000
t~.t~i(~ 4,(~) 0 0 0 0 0 4,695
r~l 7(~) 0 0 0 0 0 700
~n~) I w~ut', ~) 0 0 0 0 0 500
t~ ~tng 54 ~/ 0 0 0 0 0 54,957
~YuI~ ~'i~d () (~) 0 0 0 0 0 9,650
Mnl~ F.~ B~t)fd /5 ~ 0 0 0 0 25,200
~z~cJu ~ / '~) 0 0 0 0 0 7,500
I ~)i ~ a ~}0 0 0 0 0 0 4,200
~rv~ ~h~O0 0 0 0 0 0 28,800
DtW Flhn Cc~n~m 4 100 0 0 0 0 0 4,100
~c~d Pr~ ct ~),4C~ 0 0 0 0 0 5,400
I (~1 ~[1~ ~j $~i~,91~2 $0 $0 $0 $0 $0 $152,902
bu ~lb.~
~.~ hm~ C;tr ~,(~)0 $0 $0 $0 $0 $0 ~,000
~r I.~ Ctr 0 0 0 0 0 0 0
r~m,~ r~ ~l,b~ ~,~x) $o $o $o $o $o $4,ooo
1 ~m~ $78 0~, $0 $0 $0 $0 $0 $78,056
] ~] ~ 1 ~0 0 0 0 0 0 1,000
~Asllll~lg 4 (~ 0 0 0 0 0 4,008
~n~lt-~. / ~ 1 0 0 0 0 0 2,001
Ph~ I~ 8 5(X) 0 0 0 0 0 8,500
~ ~1 ~ InJ 10245 0 0 0 0 0 10,245
I j~h~ily In~, r~[) 0 0 0 0 0 500
IJEN FON CONVENTION & Vl~ I Olq i tLINi AU
FINANCIAL
Program Year i999
QUARTER QUAt~II=I~ QUA~IER GUAI~IEI~ YEAR
(Jan-Mad (Apr~un) (Jui-Sep) (Oct-Dec) DA I E AC ~ dAl_
A~RO~p BURET , ,
W~ ~l~. I~'~ 4~) 0 0 0 0 0 450
~d~ 1 1(~) 0 0 0 0 0 1,100
M~h~'JlJ~J~ ~ 5~ 0 0 0 0 0 1,550
Co~ r~mr / M~I 0 0 0 0 0 2,500
~3~h~ M)O 0 0 0 0 0 500
M~l~ffi~J~tg~ ~ ~h 0 0 0 0 0 1,826
(~ ~91~lb~s ~,~) 0 0 0 0 0 3,500
I n~al ~w~ ~t~fl~ $115 T~b $0 $0 $0 $0 $0 $115,736
(.a~ ~' ~ ~() $0 $0 $0 $0 $0 $4,200
t ~ A 1 ~ m~l 2,~) 0 0 0 0 0 2,500
~ o~ I r~vol $(, ~A) $0 $0 $0 $0 $0 $6,700
I ~1 I ~bu~m~,nt~ $~7% ~ ~ $0 $0 $0 $0 $0 $279,338
~ of
~n~ C~h $0 $0 $0 $0 $0 $0
RECON(~iLIATION
Ca~h o~1 Hand $0 $0 $0 $0 $0 $0
L~ O~tandln,g Checks 0 0 0 0 0 0
O~he~' Ad}u~tln ents 0 0 0 0 0 0
~mm mata~ $0 - ~ ~-6 $o $o $o~
Data Submitted ....... Program ~r-ect~r ---