1997-005 ORDINANCE NO 6)~. _~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDiNG FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, eqmpment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used, for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
eqmpment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO V~e. NIXIR AMOUNT
1961 1, IA BICK'S EXHIBIT "A"
1961 2-3A DUSTROL EXHIBIT "A"
SECXIOlg2I That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Btd Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the b~ds, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned ~n the Bid Proposal and related documents herein approved and accepted
SECIIO3I_LY That by the acceptance and approval of the above numbered ~tems of the
submitted Iblds, the City Council hereby authorizes the expenditure of funds therefor ~n the amount
and m accordance vath the approved bids or pursuant to a written contract made pursuant thereto as
authorized hereto
~ That th~s orchnance shall become effective ~n~ned~ately upon ~ts passage and
approval
PASSED AND APPROVED th~s ~ dayof~ ,1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
(3' \
APPROVED AS TO LE(}AL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPP~y'OrRD
BID # 1961
BID NAME STREET MAINTENANCE DUSTRL BICK'S
EQUIPMENT RENTAL INC
OPEN DATE NOVEMBER 19, 1996
EXHIBIT "A"
r sc lP lO VENDOR
DAILEY RENTAL RATE
I PER DAY LAYDOWN MACHINE BARBER
____ GREEN SAI$0 OR EQUAL $1,100 00
lA EACH MOBILIZATION CHARGE TO
INCLUDE DELIVERY AND PICKUP
AS WELL AS LOADING & UNLOADING
AS REQUIRED, 5200 00
2 PER DAY MILLING MACHINE-TRACK TYPE
CATERPILLAR 480 OR EQUAL__ $3,500 00 __ _
2A EACH MOBILIZATION CHARGE TO INCLUDE
DELIVERY, & PICKUP AS WELL AS
___ LOADING & UNLOADING AS REQUIRED $350 00
3 PER DAY PICKUP BROOM - MOBIL TE3 OR EQUAL $680 00
3A EACH MOBILIZATION CHARGE TO INCLUDE /
DELIVERY, & PICKUP AS WELL AS
LOADING & UNLOADING AS REQUIRED $170 00
DATE JANUARY 7, 1997
~ REPORT
TO Mayor and Members of the City Councd
FROM Ted Benavldes, City Manager
SUBJECT BID #1961 - STREET MAINTENANCE EQUIPMENT RENTAL
I~O3~k~I~. We recommend this bid be awarded to the low vendor on each ~tems as listed
1 Laydown Machine Blek's $1,100 00 day
lA Moblhzat~on Charge Blck's $ 200 00 each
2 Milling Machine Dustrol $3,500 00 day
2A Mobilization Charge Dustrol $ 350 00 each
3 Pickup Broom Dustrol $ 680 00 each
3A Moblhzatlon Dustrol $ 170 00 each
For an annual estimated expenditure of $150,000 00
SUMMARY. This bid is for an annual price agreement, for the rental of Street Maintenance equipment
All prices include quahfled operators with each price of equipment under the general direction of the City
of Denton Street Department
Four proposals were received on response to e~ght Md packages mailed to vendors
PROGRAMS; DEPARTMENTS_OR GROUPS AFFECTED. Street Department, Engineering
Department and the Ctt~zens of Denton
EISC~L IMPACT. Budgeted funds for Street Maintenance for 1996 Account #100-020-0031-8303
Attachments Tabulation Sheet
Memorandums from Danny Beckham
Respectfully submitted
Ted Benavld'es
City Manager
Prepared by
Name Demse Harpool { '
Title Senior Buyer
Approved
Name Tom D Shaw, C P M
T~tle Purchasing Agent
816 AGENDA
4
BID NAME STREET MAINTENANCE DUSTRL JAGOE- BICK'S MIDWEST
EQUIPMENT RENTAL INC PUBLIC ASPHALT
OPEN DATE NOVEMBER 19, 1996
I DAILEY RENTAL RATE $1,400 00
ll~PER DAY LAYDOWN MACHINE-BARBER
GREEN SAIS0 OR EQUAL NO BID $1,100 00 ] NO BID
lA i EACH MOBILIZATION CHARGE TO .'l
INCLUDE DELIVERY AND PICKUP
AS WELL AS LOADING & UNLOADING
_ _ _ AS REQUIRED, NO BID $300 00 ~ $200 00t NO BID
455/HR
2 PER DAY MILLING MACHINE-TRACK TYPE
CATERPILLAR 450 OR EQUAL _ __ $3,500 00 NO BID $3,600 00 I X 8=3640
2A EACH MOBILIZATION CHARGE TO INCLUDE I /
DELIVERY, & PICKUP AS WELL AS $350 00
_ LOADING & UNLOADING AS REQUIRED ____ N_O BID $350 00 $7~0 00
3 PER DAY PICKUP BROOM - MOBIL TE3 OR EQUAL $680 00 L_ _ NO BID $780 00~] NO BID
3A EACH MOBILIZATION CHARGE TO INCLUDE I
DELIVERY, & PICKUP AS WELL AS I ~'
LOADING & UNLOADING AS REQUIRED $170 00 [ NO BID $170 00 NO BID
CITY OF DENTON, TEXAS CiTY HALL WEST · 221N ELM ° DENTON, TEXAS 76201
(817) 566-8200 · DFW METRO 434.2529
MEMORANDUM
DATE: December 12, 1996
TO: Tom Shaw, Purchasing Agent
FROM: Danny Beckham, Engineering Tech/II, Streets
SUBJECT: Rental of Milling Machine and Pickup Broom Bid ~1961
Street Department staff has reviewed the low bld submitted by
Dustrol Inc. of Texas, P.O. Box 1738, Roanoke, Texas for rental of
milling machine and pickup broom.
We recommend Dustrol be awarded rental of milling machine and
pickup broom only.
AEE00676
6
"D~dtcatcd to Quahty Ser~ce"
CITY OF DENTON, TEXAS CITY HALL WEST · 221 N ELM · DENTON, TEXAS 76201
(817) 566-8200 · DFW METRO 434-2529
MEMORANDUM
DATE: December 11, 1996
TO: Tom Shaw, Purchasing Agent
FROM: Danny Beckham, Engineering Tech/II, Streets
SUBJECT: Asphalt Laydown Machine Rental Bid ~1961
We have reviewed the iow bid submitted by Bick's Construction,
Inc., 2608 West Waggoman Street, Ft. Worth, Texas. Three (3)
references were called and all were positive
We recommend B~ck's Construction be awarded rental of laydown
machine only.
Danny B~ham
AEE00676
7
"Dedwated to Quahty Service"