1997-006 ORDINANCE NO q
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible b~ds for such ~tems
BID ITEM
NUMBER .NO 3LEISD_OR AMOIJB[T
1965 ALL HEMPHILL BUS $124,095 00
SECIIO_N_II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECIIOIS2II That should the City and persons submitting approved and accepted items and
of the submitted bids w~sh to enter into a foimal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor m the amount
and m accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized herein
SECTJD]2~ That this ordinance shall become effective lmme&ately upon its passage and
approval
PASSED AND APPROVED this ~ day of~ , 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
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DATE JANUARY 7, 1997
C~RT
TO Mayor and Members of the City Council
FROM Ted Benavides, City Manager
SUBJECT BID #1965 - TRANSIT VANS
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Hemphfll Bus,
in the amount of $124,095 00
SIIMMARY: Thru bid is for the purchase of three 10 passenger transit vans for use In our pubhc
transportation efforts The vans will accommodate 10 seated passengers and one wheelchair
passenger The units will be owned by the City of Denton and operated by our public transportation
contractor, SPAN Inc
SPAN staff members have reviewed the bids and concur with our recommendation
PROGRAMS, DEPARTMENTS OR GROIIPS &FI*ECTED. SPAN Inc, Motor Pool
Operations, and Citizens of Denton
FISCAL IMPACT.. Funds for the purchase of these transit vans are available from Federal
Transportation Authority (FTA) and Texas Department of Transportation (TXDOT) grants No local
funds are involved
Attachment Tabultlon Sheet
Respectfully submitted
Ted Benavldes
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
800 AGENDA
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BID # 196~
BID NAME ' TRANSIT VANS HEMPHILL LASSITER DALLAS
BUS BUS & BUS
OPEN DATE NOVEMBER 19,1996 SALES MOBILITY SALES
# I QTY DESCRIPTION VENDOR VENDOR VENDOR
I I 8 PASSENGER VAN $38,770 00 NB NB
ADDENDUM #1 - REC YES YES YES
ALTERNATE $38,980 00 $41,986 00 $45,400 00
10 PASSENGER VAN
DELIVERY 90-120 DAYS 120-150 DAYS 150 DAYS
NO
TEXAS BUS SALES
GILLIG CORP
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