1997-009 ORDINANCE NO q 7-OOq
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD
OF CONTRACTS FOR SERVICES, PROVIDING FOR THE EXPENDITURE OF FLrNDS
THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City has sollmted, received and tabulated competitive bids for the purchase
of necessary materials, eqmpmant, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION. I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER ]gO_ VENDOR AMOUNT
1972 ALL SOLA COMMUNICATIONS $ 30,419 00
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supphes or services in accordance with the terms,
specifications, standards, quantmes and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECIiO]SIiII That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specfficatlons, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the C~ty Cotmcfl hereby authorizes the expenditure of funds therefor m the amount
and ~n accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
anthonzed here~n
SECIIO3~ That ttus ordinance shall become effective tmmed~ately upon ~ts passage and
approval
PASSED AND APPROVED th~s ~ day of~, 1997
JACK~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2
DATE JANUARY 7, 1997
~ REPORT
TO Mayor and Members of the C~ty Council
FROM Ted Benawdes, C~ty Manager
SUBJECT BID # 1972 - SPREAD SPECTRUM MICROWAVE
RECOMMENDATION We recommend th~s bid be awarded to the lowest bidder, Sola
Commumcatmns, ~n the amount of $30,419 00 ~ncludmg installation We also recommend we accept
the option to hold pncas firm for one year for subsequent purchase to update our radio
communications
SUMMARY: This purchase ~s for m~crowave radios and antennas for lnstallatton between the
Spencer Power Plant and Lake Lew~swlle Hydro Generating Plant
PROGRAMS; DEPARTMENTS OR GROUPS AFFECTEI~ Radio Commumcat~on Division,
Electric Production D~wston
FISC~ Th~s purchase will be funded from 1996/97 budget funds
Account #610-101-1011-3970-9227
Attachments Tabulation Sheet
Memorandum dated 12-11-96 from Ray Wells
Respectfully submitted
Ted Benavldes
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
817 AGENDA
3
]BID NAME SPREAD SPECTRUM MICROWAVE CORNSTAT SOLA TELCO NO BID
OPEN DATE COMMUN4005700 GROUP VENDORS
LINK AND RADIOS RSI
DECEMBER 101996
AN~T¥ Dr~all~nO~ WNDOR ~
SUPPORT ONLY -$5512~8590000
4
96 O f; t2 ,?1 '32
CITY of DENTON, TEXAS MUNICIPAL BUILDING · 215 E McKINNEY , DENTON, TEXAS 76201
(617) 566.6200 · DFW METRO 434 2529
MEMORANDUM
TO: Tom Shaw, Purchasing Agent
FROM: Ray D. Wells, Superintendent of Electric
Metering/Communications & Electronics/Substations
DATE: December 11, 1996
RE: EVALUATION OF BID $1972, Spread Spectrum Microwave
On December 10, 1996, the City of Denton received Bid $1972 for
Spread Spectrum Microwave equipment and Installation between
Spencer Generating Plant and Lake Lewlsvllle Hydro Generating
Plant. We had three (3) vendors responding with qualified bids,
they were:
Comsat RSI, 2100 Couch Drive, McKlnney, Texas. Responded with
a total installed pro]eot cost of $36,917.66.
~ola Communications. Inc, 124 Toledo Drive,, Lafayette,
Louisiana. Responded with a total installed project cost of
$30,419. The Houston office will perform technical support
and installatlon.
~, 801 Greenvlew Drive, Grand Prairie, Texas.
Responded wlth a total installed pro]eot cost of $41,266.25.
All three responded with the Lynx cp2 radios manufactured by
Western Multiplex Corporation. We recommend Sola Communications.
Inc as the iow bid meeting all specifications. Per the
specifications we further reco~nmend extending a one year agreement
for subsequent purchases of Bld equipment and options.
Expanded communications requirements to the Hydro Plant associated
with TMPA assuming operating control necessitated this system.
This Microwave link will extend our Ti network to Lake Lewlsvllle
offerlng bandwidth necessary for a telephone at the Hydro Plant and
SCADA communications for Denton, TMPA, and Brazos. Other
communications possible Include expanded radio communications for
safety and automated meter reading.
This project is funded from current electric utilities operating
funds.
cc: Sharon Mays
Robert E. Nelson
"Dedtcated w Quah~ ~tce"
5
CONTRACT
STATE OF TEXAS S
COUNTY OF DENTON S
THIS AGREEMENT, made and entered into this 7 day of
JAm~A~Y A.D., 19 97 , by and between
CITY OF DENTON
of the County of DENTON and State of Texas, acting
through TED BENAVIDES
thereunto duly authorized so to do, hereinafter termed "OWNER," and
SOLA COI~UNICATIONS, TNC.
124 TOLEDO DR.
LAFAYI~'~"~'~r LA 70506
of the City of LAFAY~.~-r~ , County of LAFAY~'i"r~
and State of LA , hereinafter
termed "CONTRACTOR."
WITNESSETH: That for and in consideration of the payments and
agreements hereinafter mentioned, to be made and performed By
OWNER, and under the conditions expressed in the bonds attached
hereto, CONTRACTOR hereby agrees with OWNER to commence and
complete performance of the work specified below:
BID # 1972 - SPREAD SPECTRUMMICROWAVELINK&RADIOS
in the amount of ~30f419.00 and all extra work in
connection therewith, under the terms as stated in the General
Conditions of the agreement; and at his (or their) own proper cost
and expense to furnish all materials, supplies, machinery,
equipment, tools, superintendence, labor, insurance, and other
accessories and services necessary to complete the work specified
above, in accordance with the conditions and prices stated in the
Proposal attached hereto, and in accordance with all the General
Conditions of the Agreement, the Special Conditions, the Notice to
Bidders (Advertisement for Bids), Instructions to Bidders, and the
Performance and Payment Bonds, all attached hereto, and in
accordance with the plans, which includes all maps, plats,
CA - i
blueprints, and other drawings and printed or written explanatory
matter thereof, and the Specifications therefore, as prepared by
CITY OF DENTON ELECTRIC DEP~NT
#
all of which are made a part hereof and collectively evidenc~ and
constitute the entire contract.
Indenendent Status
It is mutually understood and agreed by and between City and
Contractor that Contractor is an independent contractor and shall
not be deemed to be or considered an employee of the City of
Denton, Texas, fort.he purposes of income tax, withholding, social
security taxes, vacation or sick leave benefits, worker's
compensation, or any other City employee benefit. City shall not
have supervision and control of Contractor or any employee of
Contractor, and it is expressly understood that Contractor shall
perform the services hereunder according to the attached
specifications at the general direction of the City Manager of the
City of Denton, Texas, or his designee under this agreement.
Contractor shall and does hereby agree to indemnify and hold
harmless the City of Denton from any and all damages, loss, or
liabality of any kind whatsoever, by reason of injury to property
or third persons occasioned by any error, omission or negligent act
of Contractor, its officers, agents, employees, invitees, and other
persons for whom it is legally liable, with regard to the
performance of this Agreement, and Contractor will, at its cost and
expense, defend and protect the City of Denton against any and all
such claims and demands.
Choice of Law and Venue
This agreement shall be governed by the law of the State of
Texas and venue for its construction and enforcement shall lie in
the courts of Denton County, Texas.
The CONTRACTOR hereby agrees to commence work on or after the
date established for the start of work as set forth in written
notice to commence work and complete all work within the time
stated in the Proposal, subject to such extensions of time as are
provided by the General and Special Conditions.
The OWNER agrees to pay the CONTRACTOR in current funds the
price or prices shown in the Proposal, which forms a part of th~s
contract, such payments to be subject to the General and Special
Conditions of the Contract.
IN WITNESS WHEREOF, the parties of the~e presents have
executed ~his agreement in the year and day first above written.
A~TEST=
(SEAL)
SOLA COI~UNICATIONS, INC.
CONTRACTOR
124 Toledo Drive
Lafayette, LA 70506
MAILING ADDRESS
(318) 232-7039
PHONE NUMBER
(318) 235-2799
FAX NUMBER
BY ~re~dent TITLE
TED J. MILLER
PRINTED NAME
APPROVED AS TO FORM: (SEAL)
City ~c{Orney /
AAA0184D
Rev. 04/05/96
CA - 3
PERFORMANCE BOND
STATE OF TEXAS
COUNTY OF DENTON
KNOW ALL MEN BY THESE PRESENTS: That SOLA CO~4UNICATIONS,
INC. , of the City of
County of LAFAYETTE , and State of LA
as PRINCIPAL, and AETNA CASUALTY & SURETY COMPANY OF AMFNICA
, as SURETY, authorized under the laws of
the State of Texas to act as surety on bonds for principals, are
held and firmly bound unto the CITY OF DENTON
as OWNER, in the penal sum of THT~TY THOUSAND FOUR HUNDRED NINETRRW
~nd ,9/100 ................... Dollars ($. 30,419.00 .) for the
payment whereof, the said Principal and Surety bind themselves, and
their heirs, administrators, executors, successors and assigns,
Jointly and severally, by these presents:
WHEREAS, the Principal has entered into a certain written
contract with the OWNER, dated the 7 day of JANUARY
19 97 , for the construction of BID % 1972 - SPREAD SPECTRUM MICROWAVE
T.T'I~: & ~ADIOS
which contract is hereby referred to and made a part hereof as
fully and to the same extent as if copied at length herein.
NOW, THEREFORE, the condition of this obligation is such, that
if the said principal shall faithfully perform said Contract and
shall in all respects, conditions and agreements in and by said
contract agreed and covenanted by the Principal to be observed and
performed, and according to the true intent and meaning of said
Contract and the Plans and Specifications hereto annexed, then th~s
obligation shall be void; otherwise to remain in full force and
effect;
PROVIDED, HOWEVER, that this bond is executed pursuant to the
provisions of the Texas Government Code, Chapter 2253 (Vernon, as
currently amended), and all liabilities on this bond shall be
determined in accordance with said provisions to the same extent as
if they were copied at length herein.
PB - i
PROVIDED FURTHER, that if any legal action b~ filled upon th~s
bond, venue shall lie in Denton County, State of Texas.
Surety, for value received, stipulates and that no
change, .x~ension of tim., alteration or addition ~ogr~:terms of
the contract, or to the work performed thereunder, or the plans,
specifications, or drawings accompanying the same, shall in an~ way
affect its obligation on ~hie bond, and it does hereby waive notice
of any such change, extension of time, alteration or addition to
the terms of the contract, or to the work to be performed
thereunder.
IN WITNESS WHEREOF, the said Principal and Surety have signed
and sealed this instrument this 24TH day of JANUARY ,
19 97
SOLA COMMUNICATIONS~ INC AETNA CASUALTY & SURETY COMPANY DF AMERICA
Surety
Title SECRETAI~Y/TREASURER Title ATTOR~Y IN FACT
Address: Address:
124 TOLEDO DRIVE 2100 NORTH FIRST STREET
LAFAYETTE, LA 70506 GOLDEN MEADOW, LA 70557
(SEAL) (SEAL)
The name and address of the Resident Agent of Surety la:
BRUCE C. DeHART ELSEY & ASSOCIATES
8820 WILL CLAYTON PARKWAY~ HUMBLE~ TEXAS 77338
NOTE: Date of Bond must not be prior to date of Contract.
A~A0184D
Rev. 04/05/96
PB - 2
AETNA CASUALTY & SURETY COMPANY OF AMERICA
Hartford Connecticut 06156
POWER OF ATTORNEY AND CERTIFICATE OF AUTHORITY OF A'I-FORNEY(S)-IN-FACT
PAYM] NT BOND
STATE OF TEXAS
COUNTY OF DENTON
KNOW ALL MEN BY THESE PRESENTS: That SOLA CO~4UNICATIONS,
INC. of the City of LAFAY~'~-r~-
County of LAFAYETTE , and the State of LA ,
as principal, and AETNA CASUALTY & SURETY COMPANY 0F AMERICA
authorized under the laws of the State of Texas to act as surety on
bonds for principals, are held and firmly hound unto
T"~-CITY OF DENTON , OWNER, in the penal sum of
THIRTY THOUSAND FOUR H%r~DRED NINETEEN and no/100-- Dollars ($ 30~419.00
for the payment whereof, the said Principal and Surety bind
themselves and their heirs, administrators, executors, successors
and assigns, Jointly and severally, by these presents:
WHEREAS, the Principal has entered into a certain written
contract with the Owner, dated the 7 day of JANUARY
19 97 .
BID # 1972 - SPREAD SPECTRUM MICROWAVE LINK & RADIOS
to whloh contract is hereby referred to and made a part hereof as
fully and to the same extent as if copied at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH,
that if the said Principal shall pay all claimants supplying labor
and material to him or a subcontractor in the prosecution of the
work provided for in said contract, then this obligation shall be
void, otherwise to remain in full force and effect;
PROVIDED, HOWEVER, that this bond is executed pursuant to
the provisions of the Texas Government Code, Chapter 2253 (Vernon,
as currently amended), and all liabilities on th~s bond shall be
determined in accordance with said provisions to the same extent as
if they were copied at length herein.
PB - 3
Surety, for value received, stipulates and agrees that no
change, extension of time, alteration or addition to the terms of
the contract, or to the work performed thereunder, or the plans,
specifications, or drawings accompanying the same, shall in any way
affect its obligation on this bond, and it does hereby waive notice
of any such change, extension of time, alteration or additign to
the terms of the contract, or to the work to be performed
thereunder.
IN WITNESS ~HEREOF, the said Principal and Surety have
signed and sealed this instrument this 24TH day of JANUARY
19 97 .
SOLA COMMUNICATIONS~ INC ~ AETNA CASUALTY & ~tTR~T¥ COMPANY OF AMERICA
Principal Surety
Title Title ~
SECRETARY/TREASURER ATTO~EY IN %ACT
Address: Address:
124 TOLEDO DRIVE 2100 NORTH FIRST STRF~ET
LAFAYFTT_E~ LA 70506 GOLDEN MEADOW. I,A 70q57
(SEAL) (SEAL)
The name and address of the Resident Agent of Surety is:
BRUCE C DeHART ELSEY & ASSOCIATES
8820 WILL CLAYTON PARKWAY; HUMBLE, TEXAS 77338
AAA0184D
Rev. 04/05/96
PB - 4
AETNA CASUALTY & SURETY COMPANY OF AMERICA
Hartford Connecticut 06156
POWER OF ATFORNEY AND CERTIFICATE OF AUTHORITY OF ATrORNEY(S)-IN-FACT
KNOWALLMENBYTHEEEPRESEN1'S I~IAT AETNACAeUALTY&SURETYCOMPANYOFAMERICA acorporationdulyorgemzed under thelaws
of Go].dan Heado~v LA ,ItstrueendlawfulAttorney(sHnFact wtthfutlpowerandeuthorltyherebyconferted
to sign exeoute and acknowledge e any piece within the United States or if the following line be filled in within the area there destg
hated , the following instrument{s)
by hie~her ~ole signature and act any and all bonds recognizances contracts of Indemnity and other writings obligatow in the nature of a bond
end to bind AEI1~IA CASUALTY & SURELY COMPANY OF AMERICA, thereby es fully and to the lame extent ellf the same were signed by the duly
CITY OF DENTON
INSURANCE REQUIREMENTS FOR CONTRACTORS
Bidder's attention is directed to the insurance requirements below It is h,ghly
recommended that bidders confer with their respective insurance carriers or brokers
to determine in advance of Bid submission the availability of insurance certificates and
endorsements as prescribed and provided herein If an apparent Iow bidder fails to
comply strictly with the insurance requirements, that bidder may be disqualified from
award of the contract. Upon bid award, all insurance requirements shall become
contractual obligations which the successful bidder shall have a duty to maintain
throughout the course of th,8 contract.
STANDARD PROVISIONS:
Without limiting any of the other obhgaflons or hab~htles of the Contractor, the
Contractor shall provide and ma;nta~n until the contracted work has been completed
and accepted by the C~ty of Denton, Owner, the minimum ~nsurance coverage as
indicated hereinafter
As soon as practicable after notification of bid award, Contractor shall file with the
Purchasing Department satisfactory cert~ficates of ~nsurance, containing the b~d
number and t~tle of the project Contractor may, upon written request to the
Purchasing Department, ask for clarification of any insurance requirements at any
t,me, however, Contractors are strongly advised to make such requests p.or to b~d
opening, since the ;nsurance requirements may not be modified or waived after b,d
opening unless a written exception has been submitted w~th the b;d Contractor shall
not commence any work or deliver any material until he or she rece,ves notification
that the contract has been accepted, approved, and signed by the City of Denton
All ~nsurance pohcles proposed or obtained m satisfaction of these requirements shall
comply w~th the following general specifications, and shall be maintained ~n
comphance w~th these general specifications throughout the duration of the Contract,
or longer, ~f so noted.
· Each pohcy shall be issued by a company authorized to do business m the
State of Texas w~th an A M Best Company rating of at least ~.
· Any deductibles or self-insured retentions shall be declared ~n the b~d
proposal If requested by the C~ty, the ~nsurer shall reduce or ehm~nate
such deductibles or self-~nsured retentions w~th respect to the City, ~ts
AAA00350
1
REVISED 10112/94 [~1
Insurance Requirements
Page 2
off,clals, agents, employees and volunteers; or, the contractor shall procure
a bond guarantee,ng payment of losses and related ,nvestlgations, claim
admlnistrat,on and defense expenses
· Liabll,ty policies shall be endorsed to provide the following:
· ® Name as additional ~nsured the City of Denton, ~ts Officials, Agents,
Employees and volunteers
· · That such ,nsurance is primary to any other insurance available to the
additional ~nsured with respect to claims covered under the policy and
that th~s insurance applies separately to each insured against whom
claim is made or suit ~s brought. The inclusion of more than one
insured shall not operate to increase the ~nsurer's limit of liability.
· All policies shall be endorsed to provide thirty(30) days prior written notice
of cancellation, non-renewal or reduction in coverage
· Should any of the required ~nsurance be provided under a claims-made
form, Contractor shall maintain such coverage continuously throughout the
term of th~s contract and, without lapse, for a period of three years beyond
the contract expiration, such that occurrences arising during the contract
term which g~ve rise to claims made after expiration of the contract shall
be covered
· Should any of the required insurance be prowded under a form of coverage
that ~ncludes a general annual aggregate hm~t prowdlng for claims
investigation or legal defense costs to be ~ncluded ~n the general annual
aggregate I~mlt, the contractor shall either double the occurrence I~m~ts or
obtain Owners and Contractors Protective L~ab~hty Insurance.
· Should any required ~nsurance lapse during the contract term, requests for
payments originating after such lapse shall not be processed until the C~ty
receives satisfactory evidence of reinstated coverage as required by th~s
contract, effective as of the lapse date If ~nsurance is not reinstated, C~ty
may, at ~ts sole option, terminate th~s agreement effective on the date of
the lapse
AAAO0360
~-WSED ~o/~2=4 CI - 2
Insurance Requirements
Page 3
SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS:
All ~nsurance policies proposed or obtained in satisfaction of this Contract shall
add,tlonally comply with the following marked specifications, and shall be maintained
,n compliance with these add,flonel specifications throughout the duration of the
Contract, or longer, if so noted.
A. General Liability Insurance:
General Llabll,ty insurance with combined single hm~ts of not less than
$~,000,000.Q.0shall be prov,ded and maintained by the contractor. The policy
shall be wr,tten on an occurrence bas,s either in a single pol,cy or in a
combination of underly;ng and umbrella or excess pohmes
If the Commercial General Llabihty form (ISO Form CG 0001 current
edition) Is used.
· Coverage A shall include premises, operations, products, and
completed operations, ,ndependent contractors, contractual hab,hty
covering th~s contract and broad form property damage coverage
· Coverage B shall include personal ~nlury
· Coverage C, medical payments, ~s not required
If the Comprehensive General Llab~l,ty form (ISO Form GL 0002 Current
Edition and ISO Form GL 0404) is used, It shall ~nclude at least
a Bodily injury and Property Damage Llabll,ty for premises,
operations, products and completed operations, independent
contractors and property damage resulting from explosion, collapse
or underground (XCU) exposures
· Broad form contractual hab~t~ty (preferably by endorsement)
covenng this contract, personal injury hab~hty and broad form
property damage hablllty
A~oo3~o CI - 3
REVI~ED 10112/94
Insurance Requirements
Page 4
Automobile Liability Insurance:
Contractor shall provide Commercial Automobile Liability insurance with
Combined Single Limits {CSL} of not less than $50o,000.00, either in a single
policy or in a combination of basic and umbrella or excess policies The policy
will include bodily ~njury and properW damage liability arising out of the
operation, mmntenance and use of all automobiles and mobile equipment used
in conjunction with this contract.
Satisfaction of the above requirement shall be m the form of a pohcy
endorsement for
· any auto, or
· all owned, h~red and non-owned autos
ix] Workers Compensation Insurance
Contractor shall purchase and maintain Worker's Compensation ~nsurance
which, in addition to meeting the minimum statutory requirements for issuance
of such insurance, has Employer's L|ablhty I,m~ts of at least $100,000 for each
accident, 9100,000 per each employee, and a 9500,000 policy limit for
occupational disease The City need not be named as an "Additional Insured"
but the insurer shall agree to waive all rights of subrogation against the C~ty,
~ts officials, agents, employees and volunteers for any work performed for the
C~ty by the Named Insured For building or construction projects, the
Contractor shall comply with the provisions of Attachment 1 in accordance
with §406.096 of the Texas Labor Code end rule 28TAC 110 110 of the Texas
Worker's Compensation Commission (TWCC)
[ ] Owner's and Contractor's Protective Llab;l,ty Insurance
The Contractor shall obtain, pay for and maintain at all times dunng the
prosecution of the work under this contract, an Owner's and Contractor's
Protective Llab~hty insurance pohcy naming the City as ~nsured for property
damage and bodily ~nlury which may ar~se ~n the prosecution of the work or
contractor's operations under this contract Coverage shall be on an
AAA00350
REVISED 10/12/94 CI ' 4,
Insurance Requirements
Page 5
"occurrence" basis, and the policy shall be Issued by the same ~nsurance
company that carries the contractor's liability insurance. Policy limits w, ll be
at least . combined bodily injury and property damage per
occurrence with a aggregate.
[ ] Fire Damage Legal Liabdity Insurance
Coverage is required ~f Broad form General Liability is not provided or ;s
unavailable to the contractor or ,f a contractor leases or rents a portion of a
C~W building. Limits of not less than each occurrence are required
[ } Profess,onal Liability Insurance
Professional hablhty insurance w~th bm,ts not less than per c~a~rn
with respect to negligent acts, errors or omissions ~n connection w~th
professional services ~s required under this Agreement
[ ] Bu;Iders' Risk Insurance
Builders' Risk Insurance, on an Ali-Risk form for 100% of the completed value
shall be provided Such policy shall include as "Named insured" the C~t¥ of
Denton and all subcontractors as their interests may appear
[ } Additional Insurance
Other insurance may be required on an ~nd~wdual bas~s for extra hazardous
contracts and specific serwce agreements If such additional insurance is
required for a specific contract, that requirement w~ll be descnbed ~n the
"Specific Conditions" of the contract speclf,cat~ons
~oo3so CI - 5
REVISED 10112/94
Insurance Requirements
Page 6
ATTACHMENT I
Worker's Compensation Coverage for Building or Construction Projects for
Governmental Entities
A. Deflmtlons:
Certificate of coverage ("certificate")oA copy of a certificate of insurance,
a cert,flcate of author,ty to self-insure ~ssued by the commission, or a
coverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84),
showing statutory workers' compensation ~nsurance coverage for the
person's or entlty's employees providing services on a project, for the
duration of the project.
Duration of the project - includes the time from the beginning of the work
on the project until the contractor's/person's work on the project has been
completed and accepted by the governmental entity
Persons providing services on the prolect ("subcontractor" m §406 096) -
includes all persons or ent~tles performing all or part of the services the
contractor has undertaken to perform on the project, regardless of whether
that person contracted directly w~th the contractor and regardless of
whether that person has employees. This Includes, w~thout hm,tatlon,
,ndependent contractors, subcontractors, leasing companies, motor
carriers, owner-operators, employees of any such entity, or employees of
any entity which furnishes persons to prowde serwces on the project
'Services" include, without hmltat~on, prowdmg, hauhng, or delivering
equipment or materials, or providing labor, transportation, or other serwce
related to a project "Services" does not include act~wt~es unrelated to the
project, such as food/beverage vendors, office supply dehver~es, and
delivery of portable toilets.
B. The contractor shall provide coverage, based on proper reporting of
classification codes and payroll amounts and fihng of any overage
agreements, which meets the statutory requirements of Texas Labor Code,
Section 401 011 (44) for all employees of the contractor providing services
on the prolect, for the duration of the project
AAAO0360
~=WSEO ~0/~2/~4 CI - 6
Insurance Requirements
Page 7
C The Contractor must provide a certificate of coverage to the governmental
entity prior to being awarded the contract.
D If the coverage period shown on the contractor's current certificate of
coverage ends during the duration of the project, the contractor must, pr,or
to the end of the coverage period, file a new certificate of coverage w,th
the governmental entity showing that coverage has been extended.
E The contractor shall obta,n from each person provld,ng services on a
project, and provide to the governmental entity
(1) a certificate of coverage, prior to that person beg,nning work on the
project, so the governmental entity will have on file certificates of
coverage showing coverage for all persons providing services on the
project; and
(2) no later than seven days after receipt by the contractor, a new
certificate of coverage showing extension of coverage, ~f the coverage
period shown on the current certificate of coverage ends during the
duration of the project
F The contractor shall retain all required certificates of coverage for the
duration of the project and for one year thereafter
G The contractor shall notify the governmental entity in wntlng by certified
mall or personal dehvery, wtthln 10 days after the contractor knew or
should have known, of any change that materially affects the prows~on of
coverage of any person providing services on the project
H The contractor shall post on each project s~te a notice, ~n the text, form and
manner prescribed by the Texas Workers' Compensation Commission,
~nforming all persons providing serwces on the project that they are
required to be covered, and stating how a person may verify coverage and
report lack of coverage
AAA00360
r~-v~s~o ~o, 2~4 CI - 7
Insurance Requirements
Page 8
The contractor shall contractually requ,ra each person w,th whom ,t
contracts to provide services on a project, to'
(1) prov,de coverage, based on proper reporting of classification codes
and payroll amounts and filing of any coverage agreements, which
meets the statutory requirements of Texas Labor Code, Section
401.011 (44) for all of its employees providing services on the project,
for the duration of the project;
(2) provide to the contractor, prior to that person beginning work on the
project, a certificate of coverage showing that coverage is being
provided for all employees of the person prowdlng services on the
project, for the duration of the project,
(3) provide the contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage
period shown on the current certificate of coverage ends during the
duration of the project,
(4) obtain from each other person with whom ,t contracts, and prowde to
the contractor
{a) a certlfmate of coverage, prior to the other person begmmng
work on the prolect, and
(b) a new certificate of coverage showing extension of coverage,
prior to the end of the coverage period, ~f the coverage period
shown on the current certificate of coverage ends during the
duration of the prolect;
(5) retain all required certificates of coverage on file for the duration of
the prolect and for one year thereafter,
{6) notify the governmental entity in writing by certlhed mall or personal
delivery, within 10 days after the person knew or should have known,
of any change that materially affects the prowslon of coverage of any
person prowdlng serwces on the prolect, and
AJ~a~OO3EO
~'vm~o ~o/~ ~m4 Cl - 8
Insurance Requirements
Page 9
(7) contractually require each person w,th whom ,t contracts, to perform
es required by paragraphs (1) - (7), with the certif,cates of coverage
to be provided to the person for whom they are prov,ding serv;ces
J, By signing this contract or providing or causing to be prov,ded a certificate
of coverage, the contractor is representing to the governmental entity that
all employees of the contractor who wdl prov,de services on the project w,II
be covered by workers' compensation coverage for the duration of the
project, that the coverage wdl be based on proper reporting of classification
codes and payroll amounts, and that all coverage agreements w, II be filed
with the appropriate ~nsurance carrier or, in the case of a self-insured, w,th
the commission's Division of Self-Insurance Regular,on Provid,ng false or
misleading ~nformation may subject the contractor to adminlstret~ve
penalties, criminal penalties, civ,I penalties, or other ciwl actions 4
K The contractor's fmlure to comply w,th any of these provisions ~s a breach
of contract by the contractor wh,ch ent;tles the governmental entity to
declare the contract void if the contractor does not remedy the breach
w~th,n ten days after recmpt of not;ce of breach from the governmental
entity
AAAO0360
REVISED 10/12/04 CI - 9
BID NUMBER 1972 BID PROPOSALS Page 2 of 2
City of Denton, Texae 901 B Toxae St
Purchasing _ _nef~ _~ment Denton, Texas 76201
iTEM DESCRIPTION QUAN PRICE AMOUNT
t. MICROWAVE RADIOS (2 IN SERVICE, )- SP-~J[) 3 7_~ ~7401Do00 $7400
each
2. MTCROWAVE kNTENNA, 6 FT. (SFgNCER END) 1 F~ $1820.00 ~1820.0C
Hark. Antenna P-24A72GF-1 each
3 MICROWAVE .~1TENNA, 6 ET. (U--~[ END) 1 EA. $1820.00 ~820.0C
each
4. .~;TENNA FF. ED LINE 200 FT ;4.50 ;900.00
pet:
Please indicate size of line
and type
~ndrew 7/8"
5. POWER SUPPLY FOR LAKE LEWISVILLE RADIO 1 EA 8?9,00 $879.00
Best Fortress UPS LI1020BR Power Supply each
TOTAL EQUIPMENT 27619.0
RECOMMENDED OPTIONS BELOW
INSTALLATION OPTIONS (PLEASE ITEMIZE SEPARATELY)
6 LIMITED INSTALLATION, TECHNICAL SUPPORT ONLY $____ $1200.0
7 "TURN KEY" INSTALLATION (Contract - Bonds and $2800.0
Insurance Requirements will be in effect)
TOTALS
we quote the above f o b delivered to Denton, Texas Shipment can be made tn 14 days from receipt of order Terms netl30
unless otherwise Indicated
in submitting the above bid. the vendor agrees that acceptance of any or all bid items by the City of Denton Texas within a
reasonable period of time constltues a contract The completed Bid Proposal must be properly priced, signed end returned
Sola Communications, Inc. Mlckey Marks
124 Toledo Dr~,~hafayette, LA 70506
318-232-7039 Communlcatibns Consultant
AETNA CASUALTY & SURETY COMPANY OF AMERICA
Hartford Connecticut 06156
POWER OF A'I-I'ORNEY AND CERTIFICATE OF AUTHORITY OF ATrORNEY(S)-IN-FACT
and to bind AETNA CASUAL~ & 6UREI~ COMPANY OF AMERICA thereby as fullyand to the aame e~lent #1 If the semewem signed by the duly
January ~s9 7
IIIERIOI; DUEl'& TIIERiOT, INC
Ccrt,hc,ltC of hlstmll~CC
coverage afforded by su~ pohoy(t~) s~ heroin
NAME & ADD.SS Sola Communications, ~c.; S J I, lac
OF INSU~D' 124 Toledo Drive
Lafa~e~e, ~ 70506
CERTIFICATE
ISSUED TO CITY OF DENTON
ATTN' PURCHAS~G DEPARTMENT
90lB TE~S START
DENTON, ~ 76201
?YPE OF INSURANCE POLICY NUMBER LIMITS OF LIABILITY
& TERM~ COMPANY
WORKERS* COMPENSATION
AND EMPLOYERS' LIABILITY
[] U S L &H W C ENDORSEMENT LOUISIANA 8130 STATUTORY
[] * DEATH ON THE HIGH SEAS ACT EMPLOYERS LIAB $1,000,000
[] * ADMIRALTY COVERAGE l INCLUDING 1/1/93 CONTINUOUS MARITIME E L $25,000/2S,000
MAINTENANCE & CURE UNTIL CANCELLED
[] Hq REM*' COVERAGE
[] WAIVER OF SUBRODATION LOUISIANA WORKERS
[] OUTER CONTINENTAL SHELF ACT END COMPENSATION CORP
[] ALTERNATE EMPLOYER (LAONLY)
GENERAL LIABILITY GEN AO~REGA~ $2,000,000
COMPREHENSIVE FORM LOUISIANA & TEXAS ERODUCTS~OMP/OES ^~O $1,000,000
PREMISES OPERATIONS S60843J6554TIA97
EXPLOSION AND COLLAPSE HAZARD PERSONAL & ADVERTISING INJURY $1,000,000
UNDEEOROUND HAZARD
PRODUCTS/COMPLETED OPERATIONS HAZARD E^CN OCCURRgNC£ $1,000.000
CONTRACTUAL INSURANCE
BROAD FORM PROPERTY DAMAGE FIRE DAMAGE/ANY ONE FIRE) $ 50,000
INDEPENDENT CONTRACTORS 1/1/97 1/1/98
"IN REM" COVERAGE
PERSONAL INJURY THE TRAVELERS MEDICAL EXPENSE (ANY ONE PERSON) $ 5,000
NAMED A~ ADDITIONAL INSURED
WAIVER OF SUBROGATION
AUTOMOBILE LIABILITY
LOUISIANA
~[~ OWNED g 10687JS084TIL97 BI & PD COMBINED $1,000,000
HIRED TEXAS
~1 NON OWNED pCAP374F084197
BLANKET WAIVER OF SUBROGATION
[] BLANKET ADDITIONAL ASSURED 1/1/97 1/1/98
THE TRAVELERS
OTHER
[] PROTECTION&INDEMNITY OMH7224286 $1,000,000
OREAT AMERICAN INS CO
GENERAL DESCRIFYION OF WORK SALES, INSTALLATION AND SERVICE OF ELECTRONIC AND COMMUNICATION EQUIPMENT
LOCATION OF WORK 124 TOLEDO DRIVE. LAFAYETTE. LA. 9203 HWY. 23, BELLE CHASSE. LA. 13268 WEST MAIN. LAROSE. LA. 5377 B
RANOELINE ROAD. MOBILE. AL. 7437 THIRD STREET. SABINE. TX. HWY 35 SOUTH PALM HARBOR PLAZA. ROCKPORT. TX 1032 LEE ROAD.
MORGAN CITY. LA. 805 CAJUN DOME BLVD.. LAFAYETTE. LA. 319 MECCA DR. LAFAY {'2 i-i E;. LA. 4300 WAYSIDE STE 103. HOUSTON. TX. 113
{'AT STREET. 3COTT, LA. $17 S. 16TH STREET. LA PORTE. TX
POL,CY OMH72 LS
NAME & ADDRESS OF PRODUCING AGENCY
THERIOT, DUET & THERIOT, INC
2100 NORTH FIRST STREET
GOLDEN MEADOW, LA 70357
~ka[ ~U~laryO~7P,~fi~E SEN~ TI~E