1997-017 ORDINANCE NO ~_ 7~/7
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance w~th the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supphes or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items In the following numbered bids for materials,
equipment, supplies, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO 2ENDD R AMOUNT
1987 1 SOUTHWEST INTERNATIONAL $ 80,200 00
1987 2 DALLAS PETERBILT $ 89,355 00
SECTION li That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services ~n accordance with the terms,
specifications, standards, quantltaes and for the specified sums contained in the Bid Inwtatlons, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, cond~tions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
3.
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the C~ty Council hereby authorizes the expenditure of funds therefor ~n the mount
and ~n accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized hereto
SECTION V That th~s ordinance shall become effective tmmedmtely upon ~ts passage and
approval
PASSED AND APPROVED th~s ~'~]_ ~ day of ~ , 1997
J~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
DATE JANUARY 21, 1997
CITYIZ~UNCIL~ O RT
TO Mayor and Members of the C~ty Council
FROM Ted Benavides, C~ty Manager
SUBJECT BID # 1987 - REFUSE TRUCKS
RECOMMENDATION We recommend Item 1 and 2 of thts bid be awarded to the lowest bidder
meeting spemfication for each ~tem as hsted and that Item 3 be delayed for further evaluation
Item I Rear Loading Refuse Truck Southwest lnternauonal $ 80,200 00
Item 2 Roll-Off Contamer Truck Dallas Peterbilt $ 89,355 00
item 3 Front Loadmg Refuse Truck Under Evaluation
TOTAL BID AWARD $169,555 00
SUMMARY' Thts b~d is for the pumhase of three (3) refuse trucks Item 1 ~s a 25 cubic yard rear
loading truck for residential refuse collection Item 2 ~s a mil-off contmner truck for commercial refuse
collection and item 3 ~s a 40 cubic yard front loading contatner truck also for commercial refuse
collection The 40 cubic yard front loading unit will be presented to Council for award at a later date
These umts are motor pool replacements for older units that wdl be sold at auction
The lower price on Item 1 offered by Lone Star Volvo (A) and Dallas Peterbilt (A) is based upon a rear
loading body that fads to meet our specfficatton reqmrement for external packing cyhnders Internal
packing cylinders located inside the refuse hopper create significant maintenance problems
comparison to the required external cyhnders that operate outside the refuse collection area
The numerous b~ds submitted by the various suppliers are the result of d~fferent combinations of truck
cab/chassis and packer body manufacturers
PROGRAMS~. I)EPARTMENTSDRI?xROiJ~SAFF-I-,CIED. Sohd Waste Refuse Collection and
Motor Pool Operatmns
EISCAL IMPACT. The purchase of the three umts wdl utilize motor pool lease funding approved
dunng the budget process, account//720-025-0582-9104
Attachement Tabulation sheet
Respect~ submitted
Ted Benawdes
C~ty Manager
APll,[.°ved ~.
Name Tom D Shaw, C P M
Tttle Purchasing Agent
819 AGENDA
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