1997-028 ORDINANCE NO ~ 7 -'~:~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the Clty has sohclted, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
S~ That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER _NO VYc, NDOR AMOLINT
1973 ALL B T OFFICE PRODUCTS, INTERNATIONAL EXHIBIT "A"
SEC, lION II That by the acceptance and approval of the above numbered Items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, eqmpment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative Is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
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SECTION IV That by the acceptance and approval of the above numbered ~tems of the
subrmtted b~ds, the C~ty Council hereby authorizes the expenditure of funds therefor ~n the amount
and m accordance wath the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized hereto
SECTION V That thxs ordtnance shall become effective lmmedmtely upon ~ts passage and
approval
PASSED AND APPROVED this /~" day of ~ , 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
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Bid# 1973 (EXHIBIT "A"} BTOffice
Bid Name OFFICE SUPPLIES (alternate)
Op. en Date JANUARY 7, 1997
' ITEMIZED BID LIST ~L P0st-lt 2x3" - $0 20 J
1 700 ~,ddm Machine Roll $0 25 L~'I ' 800~ ITEMIZED BID LIST
~52 looo~ $o~6
2 [ 10~' Binder Data 11 75x8 5" I- $1 83 ~ ~os't-lt-3x3"
r~ ~ -500 B~n~erCover, 11x85,3"ca_p~ -- ~ --~7~ J~ / 800~Post-lt 3x5" ~035
~4 300 ~g~-- ~ $137 ~57~4 ~50]Post~li~outlng/Request (p_e-rj3ko(4) ] $203:
~ J 4-00 B~nder3-Rlng l"cap~-- - $1 37 55 ~ ..5~0JP_o~st-lt_WYWO(perpkof4) J $203
~ ~ 300 B~nder'~-Rlng 1 5" cap ~ $1 66 ~6 J 1501Pad Steno , $0 41
-~ 4~0- Binder 3-Ring 2" cap - -- $1 97 ~01Phone ~les~e Book 2~t 4/pg , $1 94
8 J 250 ~nder3-R~ng3"cap ~ $326 58 ~Phone~essage-Bc~k2pt _2/~9 $1 55,
9 30 C~J~ulator $37 89 - ~9 ~ 300 JP~-cl~s (per box) - - $0 56 J
lO [ 1-0B~~~a~-- $094 60J. 1201Pe~-cll, Uechanlca105mm [ $0~6
~]~-12~StendardJB0min DlctatmgCasse~'~ $068 ~1 ,~ 2~O~JPencd,~c~n~l~7mm -$0~0
'1~ ~-~0 Standard 90 rain Dictating Cassette~ $0 83 ~2 12~_0 Pen~e~h~-n~l~d Z~ze $0 63I
13 | 9lStandard 120 mm Dlctabng Cassette $1 11 ~3 ~[ 70_~ [Umball Delux-e~l~;r~n ~ $1 04
$1 31 64 ~12~Umball Vision Pen $0 99
$0 49 65 ~ 300 Ballp_o~nt §t~c~Pe~ $0 07
$0 20 ~6 ~1600 IRefill;~ble Retractabl~ Ballpoint Pe~ $0 61
$0 29 67 ~140~0 [R~-fi~ble St~ck Pen $0 56
$0 10 68 ~ 40~lRefillable BalI-P~)~nt Pen, ~llot $0 51
Correct,on $3 49 ~9 [ 2000 F~tr~ck Retractable Refi~ia_ble Pen $0 30
Refill for Dr,/hne D~spenser $1 54 70 Recent_Book, 3j~_t $4 38
Multi-Fluid Correction Fluid $0 4~ R~bbon Calculator $0 65
Correction Pen $1 ~:~ Selectnc Ii Correctable Fdm $0 89
~- E~velope, Clasp 6x9 (per box~ $3 91 Selectnc Ill Correctable Fdm ~1 82
!~4~ 6~velope, Clasp 9x12 (per [Jo~(]-- $4 72 Selectnc Il&Ill Correct~on Ta~e C6/bx~ $'i~0I
~5 - 30~Env~lopel Clasp 10x15 (per box)-- ] $8 26 F~lm $3 90
2~ r 10 Envelope, Clasp 12x15 5 (g. er box) $8 28 60 IWheelwnter Lift-Off Tahoe $~ 92
127~ 10 E~velope, I~terdept (per b~x.)_ $12 24 $0 33~
I_2_8~_ l~File Folder, Hanging, Legal (p~r box)_ $6 28 Scissors $0 79
29[ 60,FFIle Folder, Hanging, Letter (per box~ $4 19 Sheet Protectors (per box) $4 55
.~0J 20 File~lder, Manila, Legal (per bo~' $5 73 Sta~oler $2 53
31~] ~0JFIle Folder, Manila, Letter (per box} $4 39 $0 41
~ L- ~ Folder, ColorsI Legal (per box) $11 03 _Storage Box Letter Size $2 65I
:~'~ 40 [F~le~-olderl Colors, Letter (per box)-- $8 20 ii S~ze $2 ~8
34 ~ ~-0 ~F~le Pocket 2" Letter (per box) $10 57 Tab 1/5 cut Plast~c~per box] $~) 81
35 -6~peed Letter Form (p~r pk of 50) $4 00 Tape D~spenser $1 33
~- ~h/iJ.~ters $0 18 T~pe Box Seahng(pe~rcll)
~' 200 Inde~~~-(~ $0 21 Tape, Tra_nsj)arent (per roll) $0 ~9'
38 250 Jlndexes,'5 Multi-Color Tabs (per set) $0 21
39 - ~ ]indexes, ~ Clear Tabs (per set) $0 31
40 450~lndexes, 8 Multi-Color Tabs (per set) $0 31 IDIS~OUNT ON_OTHERS 55%
41 l~/~-a~el File Folder 2x1" (per roll)---- $2 88 J _
42 'lb~J~x9/16" on sheets-(~r pk $1 24
~' 50~4~Color Dry-Erase Markers (per set) $2 82
44 _2~nanent Marker-- - $0 19
45 ~S~Sharp~~ .... ~ _~ $0 3~
46 350 Pad 3HP, Hea~/~d $1 06
47 250~P~d_~8 5X;14" $0 47
4-8 5~' ~ 7~~ _ _. $0 371
49 ~ IPad, 5x8 $0 21
_50_ ~ 'J~ LPos_t-I_f[ 1 5x2" (per p_kof 12) $1 29
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DATE FEBRUARY 4, 1997
CiTYI2DiJNCIL REPORT
TO Mayor and Members of the City Council
FROM Ted Benavldes, City Manager
SUBJECT BID #1973 - OFFICE SUPPLIES
RECOMMI*,Ni)ATION. Council approve award of Bid # 1973 - Office Supphes to the low bidder
meeting specifications, B T Office Products, International (Alternate Bid) Annual purchases of
office supplies for stock in Central Stores and for dehvery for user departments ~s estimated at
$56,000 The bid is for a one year period with bmltqn renewal options
SUMMARY: The itemized bid list was compiled from a prior year usage report These are the
routinely purchased items for stock in the Warehouse/Central Stores area It is estimated that 45%
of the annual purchases will be from the itemized list
The costs for non-stocked items ordered by and delivered to using departments is estimated to be
55% of the total annual purchases
PROGRAMS, DEPARTMENIS~MIGROU~PS_AFFECTED. All Departments
FISCALIMPACT_~ Purchases to be funded with budgeted office supply funds (obJect 8101)
Attachment Tabulation Sheet
Respectfully submitted
City Manager
Prepared by
Name
Title Buyer
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
1973 AGE
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