1997-029 ORDINANCE NO q 7-~
AN ORDINANCE ACCEPTINO COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDINO FOR AN EFFECTIVE
DATE
WHEREAS, the Ctty has sohmted, recetved and tabulated competttlve bids for the purchase
of necessary materials, eqmpment, supphes or servmes tn accordance wtth the procedures of STATE
law and Ctty ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the harem described bids are the lowest responsible bids for the materials, eqmpment, supphes
or services as shown in the "Btd Proposals" submttted therefore, and
WHEREAS, the City Council has provtded tn the Ctty Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supphes or servtces approved and accepted
heretn, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SF, CTION I That the numbered ~tems m the followtng numbered Nds for matermls,
eqmpment, supplies, or servmes, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responstble Nds for such items
BID ITEM
NIJMBER NO X/ENDDR AMOUNT
1985 I XEROX CORPORATION EXHIBIT "A'
1985 2-24 COMP USA EXHIBIT "A"
1985 25-35 CROWN COMPUTER SUPPLY EXHIB1T "A"
1985 36-38 ARCHIVE SUPPLIES, INC EXHIBIT "A"
SECIION_II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submtttlng the Nds for such items and
agrees to purchase the materials, equipment, supphes or servmes m accordance w~th the terms,
spemficat~ons, standards, quantities and for the specffied sums contatned m the Btd InvttaUons, Btd
Proposals, and related documents
SECTION III That should the C~ty and persons submttttng approved and accepted ttems and
of the submitted bids wtsh to enter tnto a formal written agreement as a result of the acceptance,
approval, and awardmg of the Nds, the Ctty Manager or his destgnated representattve ~s hereby
authorized to execute the written contract wNch shall be attached hereto, provided that the written
contract is tn accordance w~th the terms, condittons, specfficattons, standards, quantlttes and
specified sums contmned tn the Btd Proposal and related documents here~n approved and accepted
SF, CTION I~/ That by the acceptance and approval of the above numbered items of the
submitted b~ds, the C~ty Council hereby authorizes the expendtture of funds therefor m the amount
and in accordance wath the approved bids or pursuant to a written contract made pursuant thereto as
authorized hereto
SECIIOlxL~ That th~s ordinance shall become effective Immediately upon its passage and
approval
PASSED AND APPROVED this Z/7% day of -~~ ,1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BID~ - 1985 ExhibilA
BID NAME COMPUTER & FACSIMILE SUPPLIES
[OPEN DATE JANUARY 7, 1997
II 350 3 5 DS~D p~ box (20571156) $3 90 Xero5 C?pora~on
, 2 [ 2 Laser~et 5P/SMP 0C3903A (01525002) $66 95~Com~US~
' I - ~aserjet 4L, 4ML, 4P, 4~~ - [ -- -
4 20 (01525006) $56 77 ~omp USA
~ 13 (01525009) [ $68 50/Comp USA
~ ~ Las;~-~HP92291A /
[ <o s2so 2) SlO 04 Comp
,hh~ ~ ~esUet 500 Tri-Color gHPSI625A <~579651) 2 $23 05 [Comp~S~
i2 [ 2S~es~et 600&660 Block gHPS1629A (20579656) $21 73 Comp USA
~ I 10 ~es~et 600&660 TrI-Color ~5~) $2305 Co~p~S~
I Deskjet 1200, Deslgnjet 650C Block ~HPSI640A
, q4 37 (20579658) $19 76 Comp USA
~ _ ~ ,Des.et 1200 Cyan .H~61640C (20679669) $23 05 Comp U~
2 Des~et t200 Magen~ ~HP61640M (20579660) $23 05 Comp
2 Deskjet t200 Yellow ~HPS~640Y (2057966~) $23 05 ~omp
18 10?ain~et XL300 Black ~HP51639A $t5 14 Comp
[19 10 Pai~_~et XL300 Magen~ ~HP51639M ~ $17 t2 Co~p US~
20 I 10 Pain,et XL300 Cyan ~HP5t639C _: $17 t2 Comp
2t~ - 4 Desig~et 650C/250C Cyan ~HP51660C ~26 35 Comp
22 ~- 4 D~signJet 650C/250C Magenta ~HP51650M -~ 3~ Comp
[~: ~ -~_ Desl~nJet 650C/250C Yellow ~HP51650Y $26 35 Comp
24 ,_ 4 Canon Bubblejet 200 Black ~BC-02 (01525003) ~19 68 Comp
PRINTER RtBBON~
[ 25 ~ 7 IBM 4224 Nukote ~BM247 (61056401) $6 14 Crown Compu~r Suppl~
Oklda~ Microline t821t92 Nukote ~BMt88/
~ ~ ~5 OEM ~5210200~ (61056403) $1 86~Crown Computer 8uppl~
~ I Epeon FXS0/MXS0 Nukote ~BM152/OEM ~8750
[2~ ~ ~ (61056420~ $2 25 Crown Co~pute~upply
~ IEps°n LO2600 a LQ2ss0 Nuk°te 'BM2s0/ -
[ ~8 ~ ~ OEM ~7762L (6t056423) $~ 25 ~ow~Com~uter_Supply
I I [Epson LQ~000 & LQ1050 Nuko~ ~BM204/
] 29~ ~ OEM ~7754 (65056424) _ __ ~ $2 50 crown compeer 8uppl~
30 [ 4~Centronlcs 35t ~U20252001 (65056430) $7 25 Crown Computer Supply
', I ~ FA~61MILE SUPPLIES
I~I_L ~ ~The~al Paper 8 5x98 PMC ~000~3 (0~ 555002)
$9 15 ICrown Computer Bupply
' 32~ ~Thermal Paper 8 5x~64 PMC g00~22 (01555003~ ~, $t~ 02 lCrow co'pater
i ~ _5 ~Thermal Paper 8 5x328 PMC ~00055 (0155500t~ $26 ~1 ~o~n ~ompu~r SuPply
,34 10 [Toner Ca,ridge Canon ~FX-~ (01525007) / ~89~0 ~own Computer Supply
36 25 Deal~n~et 650C HIBrlght Bond 20g 36 xS0yd $9 58 IArchwe ~upp0es, Inc
~- ~Deslg~et 650C Clay Base 36:~50yd $2t 00 ~{~hive
~ ] Deslgnjet 650C Special E Size OuallW Coated $29 00 ~rchlvo S lies,
' 38 10~ 36' xI50'~HP61631E _ Inc
3
DATE FEBRUARY 4, 1997
~PORT
TO Mayor and Members of the C~ty Councd
FROM Ted Benavldes, City Manager
SUBJECT BID #1985 - COMPUTER & FACSIMILE SUPPLIES
RECOMMENDATION: Council approve award orbed by umt price to the low b~dders meeting
spemficat~ons as shown on Attachment 2 for estimated annual expenditure of $18,000
SUMMARY: Tbas bid ~s for the purchase of computer and facs~mde supphes as needed Some
purchases will be to replemsh warehouse inventory and others will be for d~rect dehvery to the using
department The bid is for a twelve month period w~th two bmltqn renewal optmns
PROGRAMS.. DEPARTMEN~.SDRGROIIPS AI~FECTED: All Departments
~ IMPACT: Purchases to be funded w~th budgeted office supply (8101) or computer
supply (8113) funds
Attachments Tabulatxon Sheet
Exhxba A - Recommended Award (Vendor/Umt Price)
Respectfully submitted
Ted Benawdes
C~ty Manager
T~tle Buyer
Approved
Name Tom D Shaw, C P M
T~tle Purchasing Agent
1985 AGE
4