1997-030 ORDINANCE NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supphes or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used,for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NAJMBER NO VY_&JDDR AMOUNT
1990 ALL SOUTHWESTERN BELL MOBILE SYSTEM EXHIBIT "A"
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, eqmpment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, speclficattons, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
3.
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the C~ty Council hereby authorizes the expendtture of funds therefor in the amount
and m accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized here~n
SECTION V That th~s ordmance shall become effective ~mmechately upon tts passage and
approval
PASSED AND APPROVED this ~ day of ~, 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2
BID # 1990
BID NAME CELLULAR TELEPHONE/SERVICE SBMS
[OPEN DATE JANUARY 7, 1997
MOBILE UNIT CATEGORY 1
DISCOUNT % 100%
' EA MOBILE UNIT CATEGOR~Y lA$99 00
~ MOBILE UNIT CATEGORY 2
DISCOUNT % _ __ 100%$0 00
4 EA MOBILE UNIT CATEGORY 2A-
DIGITAL PHONE, TDMA
DISCOUNT % 100%
~ EA PORTABLE HANDHELD CATEGORY 3 $0 00 l
DISCOUNT % 100% l
6 ] ~A PORTABLE HANDHELD CATEGORY - -
SA-DIGITAL PHONE ,TDMA $0 00
DISCOUNT % 100%
7 T EA - WINDOW MOUNT ANTENN~A-- $35 00 '
/
DISCOUNT % 0%
8 EA PORTABLE ANTENNA $35 00 +$15 00 mslall
i DISCOUNT % nol shown I
IA~ MIN ~ PEAK AIRTIME RATE PER MIN $ _ __ $0 27
$ /MO X12=$ /YR $11,3 00
OFF PEAK AIRTIME RATE PER MIN
BILLABLE MINUTES X RATE PER MIN 1,850 MINX $ = MO TOTAL
$ /MO X 12_ $__ /YR. $4 00
! ~ 700AM800PMI
3 PEAK HOURS
OFF PEAK HOURS 8 01 PM-6 59 A
- -MONTHLY SERVICE CHARGE PER PHONE --- ~2~ 00 /
SWITCHING FEE/LAND LINE ACCESS FEE $0 00 ~
7I CHARGE FOR 911 $000
~ CHARGES FOR BUSY - $000
INSTALLATION OF MOBILE PHONE - -- ~ew $0~0
_ existing49 0O
10 INFORMATION FEE 65 non60 Iocal]l°cal
/il I ROAMING A~D-~IIN~SIT~RAT~ON FEE --- [ - $500 I
t~ ACTIVATION FEE $0 00
15 ~ FLAT RATE MFG REPAIR COST $124 00 l
ill~t~ NUMBER CHANGE FEE $000I
SVC DISCONNECT/TERMINATION FEE $15/mo w/i I yrI
I 1_6~ I DETAILED BILLING CHARGE $3 00/maste~l
I 17 -MONTHLY SERVICE CHARGE PER PHONE $~800 I
I ~- INTERCONNECT CHARGE $0 02~
I~t:: CALL RESTRICTION t $000
~0 I CALL FORWARDING $3 00
~2[ CALL WAITING ___ ~-~- $0 00
22 3-WAY CALLING $} 00
~ 23 I I FEATURE PACK~k~G~E .... $5 95
OTHER CHARGES none
3
DATE FEBRUARY 4, 1997
CITY C~T
TO Mayor and Members of the City Council
FROM Ted Benavldes, City Manager
SUBJECT BID # 1990 -- CELLULAR TELEPHONES / SERVICE
~ Council approve award of B~d #1990 -- Cellular Telephones/Servme to
the evaluated low bidder, Southwestern Bell Mobile Systems, for an annual estimated expenditure
of $22,000
SIIMMARV. Bids were received for cellular phones and service for approximately 30 city users
Staff recommends that the City stay w~th the current contractor, Southwestern Bell Mobile Systems
The bid is for service through September 30, 1997 w~th two one-year renewal options
At the present time AT&T is not able to provide the digital transportable phones used by the City
because their inventory has been returned to the manufacturer due to equipment problems
PROGRAMS~IIEP~RTMENTS OR GROUPS~Ft_X2TEDt All city departments using
cellular phones
FISC~ Payments will be made from budgeted servme funds 0 e 8502 Special
Services or 8500 Telephone Services, etc )
Attachments Tabulation Sheet
Respectfully submitted
City Manager
Prepared by
Name M~
Title Buyer
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
821 age
BID# 1990
BID NAME CELLULAR TELEPHONE/SERVICE SBMS I~ AT & T
I OPEN DATE JANUARY 7, 1997
-EA M~)~ILE UNIT ~TEGORY 1 - -- ~-00 $0 00
2 / DISCOUNT % 100% not shown
t EA -- MOBILE UNIT CATEGORY~A~
$,16900
I DIGITAL PHONE TDMA $99 00 $289 00 w/activatio~
DISCOUNT % 75% 20%
~ EA ~ MOBILE UNIT CATEGORY 2 $0 00 $0 00 I
DISCOUNT % 100%$0 00 not_shown
4 I EA MOBILE UNIT CATEGO~ 2A No inventory available due
I I DIGITAL PHONE, TDMA to eqmpment problems
DISCOUNT % 100% I
56 E~ P~RTABLE HANDHELD CATEGORY ;}PORTABLE $~ k0 $0000[
_~ DISCOUNT % 100% not shown
EM HANDHELD CATEGORY $;}59 0
~ / ~ 1 ;}A-DIGITAL PHONE ,TDMA $0 00 $49 00 w/a¢t~vatlo~
i ~ DISCOUNT % 100% 20%
7 EA WINDOW MOUNT ANTENNA $35 00 $35 00
I DISCOUNT % 0% 20%
~ 8 EA PORTABLE ANTENNA $;}$ 00 +$15 00 instal $45 00
DISCOUNT % not shown 20%
I MIN PEAK AIRTIME RATE PER MIN $ $0 27 $0 2~
ll~A~ YR BILLABLE MINUTES X RATE PER MIN
;},SO0 MINX $ = MO TOTAL
22;,~v~~,[ $.__/MOX12=$__/YR _ $11,34000 $10,50000
OFF PEAK AIRTIME RATE PER MIN $0 02 - $0 02 after 700 mia
BILLABLE MINUTES X RATE PER MIN
~ 1,850 MINX $ = MO TOTAL /
~ $ /MO X 12 = $ / YR
~ PEAK HOURS / - 7 00 AM-~00 PIV 7 00AM 8 00PM
OFF PEAK HOURS ] 1 PM 6 59 AM~ 8 01 PM-6 59 AM
5 MONTHLY SERVICE CHARGE PER PHONE~ $28 00 ~ $25 65 + see "other" fee~
~ ' S~-ITCHING FEE/LAND LINE ACCESS FEE $0 00 l $00~
~ CHARGE FOR 911 - $0 00 t $0 27
~ CHARGES FOR BUSY ~ $0 00 $0 00
~ INSTALLATION OF MOBILE PHONE I new $0 00 $0 00 I
10 [ I INFORMATION FEE extsting65 non-IDealS49 00
60 local $0 75
~ ROAMING AD~i~-~IT~ON ~EE $$ 00 $0 00 l
' 12_ ~[ ACTIVATION FEE $0 00 $0 00
Il;} I FLAT RATE MFG REPAIR COST $124 00 $125 00 Motorola[
$85 O0 Nokl~
! i~ NUMBER CHANGE FEE ---- $0 00 $0 00 I
15 SVC DISCONNECT/TERMINATION FEE $15/mo w/~ 1 yr not shown
[ 1~ ] ~ DETAILED BILLING CHARGE $3 00/maste~ $0 00 I
i 17 [ MONTHLY SERVICE CHARGE PER PHONE $28 00 I $25 65~
~ 18 ' INTERCONNECT CHARGE $0 02 ] $0 00 I
,q~?____. CALL RESTRICTION -- $0 001 $0
[20 j_ ~ CALL FORWARDING --- $~ 00~' $3 00
1227- $$°;}°0°0
CALL WAITING ~$0 ~
-- 3-WAY CALLING --- ~300~
~2~ ] ~ ~ FEATURE PACKAGE
t
OTHER CHARGES none TIF Assessment $0 7Slealmo