1997-031 NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the C,ty has sohclted, recelved and tabulated compeUt~ve bids for the purchase
of necessary materials, eqmpmem, supphes or servtces in accordance wath the procedures of STATE
law and City ordinances, and
WHEREAS, the Cxty Manager or a designated employee has revtewed and recommended
that the hereto described bxds are the lowest responsible b~ds for the materials, eqmpment, supphes
or servmes as shown m the "Bid Proposals" subrmtted therefore, and
WHEREAS, the C,ty Council has prowded m the Ctty Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supphes or servaces approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SEC2T_ID2~I_I That the numbered ~tems m the followxng numbered bxds for materials,
eqmpment, supphes, or services, shown m the "Bad Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible b~ds for such items
BID ITEM
lh!IJ.MBER ~ VENDOR AMOUNT
1993 ALL DARR EQUIPMENT $135,820 00
SECTION II That by the acceptance and approval of the above numbered ~tems of the
submatted b,ds, the City accepts the offer of the persons submattlng the bads for such items and
agrees to purchase the materials, eqmpment, supplxes or servaces m accordance wath the terms,
specaficaUons, standards, quantmes and for the spemfied sums contmned m the Bxd Invltatxons, B~d
Proposals, and related documents
~qECTION III That should the Caty and persons subrmttmg approved and accepted xtems and
of the subrmtted b~ds wash to enter into a formal written agreement as a result of the acceptance,
approval, and awardmg of the b~ds, the City Manager or hxs desxgnated representative is hereby
authorized to execute the written contract wluch shall be attached hereto, provaded that the written
contract is ~n accordance w~th the terms, condmons, specfficat~ons, standards, quanUUes and
specafied sums contained m the Bad Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted b~ds, the City Council hereby authorizes the expenditure of funds therefor in the mount
and in accordance w~th the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this orchnance shall become effective immediately upon ~ts passage and
approval
PASSED AND APPROVED this ~ day of ~ , 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
2
DATE FEBRUARY 4, 1997
CITY CI)ILNCILREPORT
TO Mayor and Members of the City Council
FROM Ted Benavides, City Manager
SUBJECT BID #1993 - TRACK LOADER 2.4 CU. YD
RECOMI~IENDATION. We recommend this bid be awarded to the single bidder, Darr Equipment,
in the amount of $135,820 00 with delivery in 130 days
SI/MMARY: This bid is for the purchase of a 2 4 cubic yard Track Loader to be assigned to the
Drainage Division The single quote was somewhat expected The particular unit described in the
specifications calls for a wide track for stability and rear-mounted engine to keep trash, mud and water
away from the engine components The unit will be used by the Drainage Division in lowlands and
drainage channels clearing trash and brush, as well as loading and removing mud and slit By
requesting a rear-angme machine, we feel the life expectancy will be increased and maintenance
decreased
The Caterpillar 953C track loader is the only machine that meets the specification for capacity, weight
class, stability, and rear-engine design Dart Equipment is the only authorized dealer in the Denton/
Dallas/Ft Worth area
pROGRAMS; DEPARTMEISITS OR GROUPS AEFECIED. Drmnage Division and Motor Pool
Operations
EISC_akLIMPACT. This equipment will be purchased from Motor Pool lease funds as approved
during the budget process, account # 720-025-0584-9104
Attachment Tabulation Sheet
Respectfully submitted
'~'ed Benavldes
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
824 AGENDA
[EID # 199~
BID NAME TRACK LOADER 2 4 YD DARR
EQPT CO
OPEN DATE JANUARY 7, 1997
#-- Q~_-!-- DESCRIPTION VENDOR v_E~NDOR _
VENDOR
~1 2 4 YARD TRACK LOADER $135,820 00
DAYS 130
NO BIDS:
TKO EQPT
AIS CONTINENTAL
FUTURE EQPT
HOWARD MACANEAR EQPT
CONLEY LOTT NICHOLS