1997-042 ORDINANCE NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has sohmted, recmved and tabulated compet~ttve Nds for the purchase
of necessary materials, eqmpment, supplies or sermces ~n accordance w~th the procedures of STATE
law and C~ty ordinances, and
WHEREAS, the City Manager or a designated employee has rewewed and recommended
that the here~n described bids are the lowest responmble bids for the matermls, eqmpment, supphes
or services as shown m the "B~d Proposals" submitted therefore, and
WHEREAS, the C~ty Cotmcd has provided ~n the Cay Budget for the appropnatmn of funds
to be used for the purchase of the materials, eqmpment, supphes or services approved and accepted
heretn, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered ~tems ~n the following numbered bids for matermls,
eqmpment, supphes, or services, shown ~n the "B~d Proposals" attached hereto, are hereby accepted
and approved as being the lowest responmble Nds for such ~tems
BID ITEM
NIJMFIER NO VENDOR AMOUNT
1976 I CUMMINS $ 3,290 00
1976 2 PREFERRED SALES $ 10,080 00
1976 3 WESCO $ 9,430 00
1976 4 TECHL1NE $ 22,451 10
SECIIONAI That by the acceptance and approval of the above numbered ttems of the
subrmtted Nds, the C~ty accepts the offer of the persons submitting the Nds for such ~tems and
agrees to purchase the materials, equipment, supphes or servmes ~n accordance w~th the terms,
specfficat~ons, standards, quantities and for the specffied sums contmned ~n the B~d Inwtat~ons, B~d
Proposals, and related documents
SECTiON/II That should the C~ty and persons submitting approved and accepted ttems and
of the submitted Nds w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the Nds, the C~ty Manager or Ns designated representative ~s hereby
authorized to execute the written contract whmh shall be attached hereto, promded that the written
contract ~s ~n accordance with the terms, conditions, specfficat~ons, standards, quantities and
specffied sums contmned ~n the B~d Proposal and related documents hereto approved and accepted
'l
SECIIO3SJX That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the C~ty Councd hereby authorizes the expenditure of funds therefor ~n the amount
and ~n accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized here~n
SECTION V That th~s ordmance shall become effective ~mmed~ately upon ~ts passage and
approval
PASSED AND APPROVED thts /~;~/t't dayof '~/a~_~o~ ,1997
J~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
2
DATE FEBRUARY 18, 1997
TO Mayor and Members of the City Councd
FROM Ted Benavldes, City Manager
SUBJECT BID # 1976 - DISTRIBUTION TRANSFORMERS
RF~ We recommend this bid be awarded to the lowest evaluated bidder for each item
as hsted
LTEM _DF_,S CRIPLTEQ~ MEIgDDR Q_TY PRICE
1 25 KVA OH CUMMINS 10 $ 329 00 EA
2 50 KVA UG PREFERRED SALES 10 $1,008 00 EA
3 300 KVA 3PH UG WESCO 2 $ 4,715 00 EA
4 150 KVA 3PH UG TECHLINE 6 $ 3,7AL85 EA
TOTAL AWARD $45,251 10
SUMMARY This bid Is for the purchase ofd~stnbution transformers to be used by the Electric Dlstrlbuuon
Department for maintenance and for new developments The b~ds are evaluated using load loss figures to
determine the lowest costing umt by comparing operating cost and purchase price
Ten bid proposals were received in response to twenty-one b~d packages mailed to vendors
PROGRAMS; DEPARTMENTS OR GROUPS AFFECTED. Electric Distribution Department, Electric
Utdlty Customers &the C~ty of Denton
FISCAL IMPACT. Budgeted funds for Transformer Maintenance & Operations, account #610-103-1031-
9222
Attachments Tabulation Sheet
Memorandum from Don McLaughhn
Respectfully subrmtted
Ted Benawdes
C~ty Manager
Prepared by
Name Denise Harpool
Title Senior Buyer
Approved
Name Tom D Shaw, C P M
T~tle Purchasing Agent
831 AGENDA
Locations
The ten single phase 25-KVA 120/240 Volt overhead transformers are for maintenance and operation The
ten single phase 50-KVA 120/240 Volt underground transformers are for Wind River Estates C022901A
The 150 KVA 120/208 volt padmounted 120/208 volt transformers are for the following
· TEXACO C020801A
· Rite Weld C018901A
· Intereoastal C022001A
· Denton County Road and Bridge C022101A
· Maintenance and Opcration
The 300 KVA 277/480 volt padmounted transformers are for the following
· Pauls Addition C020601A
· Mamt=nance and Operation
Donald L McLaughhn
Attachments
I Exhibit I, Loss / Cost Evaluation
II Exhibit II, Total Cost
5
o o o o o o ~ ~ o ~ o o o o o o o o
0 0
Sheet1
Vendor Stock # Descrl}~tlon Quantity Coat Total Cost
Cummins 99900003 TRANX, OH, 25KVA 120/240 10 $ 329 00 $ 3,290 00'
Prefered 99900011 TRANX, UG, 50KVA 120/240 10 $1,008 00 $10,080 00
WESCO 99900021 TRANX 3PH UG 300KVA 277/480 2 $ 4,715 O0 $ 9,430 00
Techhne 99900015 TRANX 3PH UG 150KVA 120/208 6 $ 3,741 85 $22,451 10
Grand Total $45,251 10
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