1997-043 ORDINANCE NO q'~ ~.~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE'EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, eqmpment, supplies or services m accordance w~th the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown m the "Bid Proposals" submitted therefore, and
WHEREAS, the City Cotmml has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECIION_[ That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NIJMBER _NO V~25tDOR AMOUNT
1997 ALL CASCO INDUSTRIES INC $ 32,025 00
SECTION_ii That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specfficatlons, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submltttng approved and accepted items and
of the submitted bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the C~ty Council hereby authorizes the expenditure of funds therefor ~n the amount
and ~n accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
anthonzed here~n
SECTION V_ That th~s ordinance shall become effective ~mmed~ately upon ~ts passage and
approval
PASSED AND APPROVED th~s /t~''p' day of ~ , 1997
J~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2
DATE FEBRUARY 18, 1997
~REPORT
TO Mayor and Members of the C~ty Council
FROM Ted Benavldes, C~ty Manager
SUBJECT BID # 1997 - FIREFIGHTER STATION UNIFORMS
RECOMMENDATION: We recommend thxs b~d be awarded to the low bidder meeting
specfficatmn, Casco Industries Inc, for an esttmated btd award of $32,025 00
SUMMARY. Tlus bxd is for the purchase of umforms which F~refighters wear while on duty ~n the
Fire Stations
The lowest b~d of Ferrara Fire Equipment A d~d not meet the specifications of the b~d and was rejected
Four b~ds were received in response to s~x bxd packages sent to vendors
PROGRAMS.. DEPARTMENTS OR GROUPS AFFECIED~ F~re Department, Cmzens of the
C~ty of Denton
FISCAL IMPACT. Budgeted funds for Fire Uniforms 1997 account # 100-060-0051-8108
Attachments Tabulation Sheet
Memorandum from Capt Eldon Harral
Respectfully submttted
Ted Benawdes
City Manager
Prepared by
Name Denise Harpool
Title Semor Buyer
Approved
Name Tom D ~haw, C P M
T~tle Purchasing Agent
828 AGENDA
3
CITY OF DENTON~ TEXAS FIRE DEPARTMENT
MEMORANDUM
To Demse Harpool, Assistant Purchasing Agent
From Captain Eldon Harral
Date January 28, 1997
Re F~refighter Station Umforms
On further review and research of the b~d subrmtted by Ferrara Fire
Eqmpment, we find the garment does not meet the specfficatmns of the
Denton F~re Depmhnent for the following reasons
IV page 1
Failure to provide an exceptaon hst to specfficattons fi.om factory or vendor
IX page 2
Pants speclficat~ons B-3 heavy duty flame resistant slurtlock stop on
wmstband not used by low bidder C4 sample garment rhd not have
remfommg layer of"heel" at the bottom offi.ont pockets C6 post-cure for
permanent press by the Nomex autoclave method Tlus method enhances the
permanent press charactensttcs of the garment Not used
X page 5
Shtrts are made of post-guard fabric, wluch after construction will be
autoclaved to retain it's permanent fimsh Autoclave is not a process m
wbach flus manufacturer uses For these reasons we decline and will accept
next lowest bid for firefighters statton umforms subnutted by Casco
Industries, Inc
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217 WEST M,',KINNEY STREET DENTON, TEXAS 76201
OFFICE (817) 566-8110 FAX (617) 566-8109