1997-058 ORDINANCE NO qq-05'8
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible Nds for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECIION_I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUNIBER NO VENDOR AMOUNT
1996 ALL WEISLER AND ASSOCIATES, INC $ 22,683 60
SECTIO2~iI That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
spemficatlons, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION/II That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authonzed to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
SECIIO_N IV That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the C~ty Council hereby authorizes the expenditure of funds therefor ~n the amount
and m accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
anthonzed here~n
SECIiOlx~ That th~s ordinance shall become effective ~mmedlately upon ~ts passage and
approval
PASSED AND APPROVED th~s '~7t'P~ day of ~ , 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY ~~.~
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
DATE MARCH 4, 1997
CITY_COUNCILREPORT
TO Mayor and Members of the C~ty Council
FROM Kathy DuBose, Exeeuttve Director of Finance
SUBJECT BID # 1996 - OVERCURRENT RELAYS
RECI~}2YII~IENDATION. We recommend th~s b~d be awarded to the lowest b~dder, We~sler and
Assocmtes, Inc, in the total amount of $22,683 60
~. Th~s b~d ~s for the purchase of s~xty sohd state overcurrent relays, which will replace
ex~stmg electromechamcal relays that no longer coordmate with the d~stnbutlon system These overcurrent
relays protect the elrcmt feeders into the Substations by tripping when the current reaches pre-determined
setting Prices for the relays will be held firm for three years
Proposals were received from four vendors m response to e~ghteen bid packages marled to prospective
vendors
NTS OR~FECTED. Electric Substations Department,
Electric Utility, Electric Customers of the C~ty of Denton
FI8CA[~ Budgeted funds for Capital Improvements 97-98-99
Account #610-132-1032-3620-9217
Attachments Tabulation Sheet
Memorandum from Ray Wells dated 2-11-97
Respectfully submitted
Kath,~Dul~se
Execute *D~rector of Finance
Prepared by
T~tle Semor Buyer
Approved
T~tle Purchasing Agent
835 AGENDA
3
MEMORANDUM
TO TOM SHAW, PURCHASING AGENT
FROM Ray D Wells, Supenntendent of Substations, Operations
and Marketing
SUBJECT B~d 1996
DATE February 11, 1997
RECOMMENDATION
Award Bid 1996, Overcurrent Relays to Welsler and Assocmtes, Inc 60 relays at a cost of
$378 06 per relay for a total of $22,683 60
SUMMARY
Ait~r evaluating the btds for the 60 Overcurrent Relays We recommend award of
bid to Wetsler and Associates, 'Ine They are low b~d meeting spec~ficaUons The
price of these relays wdl remsln firm for 3 years Ttus b~d quotes a 15 day dehvery
of relays The relay ohangeout ts Phase I of our program to upgrade our faclht~es
to meet the changing system charaetenstacs
REASON
The relays will replace our exlsttng eleetro-mechamcal relays Tlus ts a slx year
project stinting FY 97/98 Overcurrent devices repr~ent the largest installed
quantity ofprotecttve equipment on our power system Overcurrent dewces are
the first hne of the protecUve strategy The 1996 Ttppett & Gee Relay
Coordmatton Study has determaned that the range of settings of the old relays
cannot coordtnate w~th the extstmg distribution system These changes have to be
make to coorchnate the system The relays ~n tbas changeout were installed in the
1960%
The placemem of sohd-state relays will lower mmntenance cost and give us the
fleydbthty to coordinate the protectaon of our system scheme In FY 97/98 we plan
to replace 60 overcurrent relays on distribution feeders starting at Spencer
Substation, plus do parts of Kangs Row and H~ckory We have 60 distribution
feeders w~th four relays each
PROGRAM/DEPARTMENT OR GROUPS AFFECTED
Capital Improvement Plan No 97-1032-04, 98-1032o03 and 99-1032~02
FISCAL IMPACT
$114,000 Current Revenue