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1997-059
ORDINANCE NO ~_q'~-'~ AN OP. Dr ANCE ACCEPTINO CO ETITIVE BIDS AND AWARDINO A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the C~ty has solicited, received and tabulated competitive bids for the purchase of necessary materials, eqmpment, supphes or serwces in accordance w~th the procedures of STATE law and C~ty ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the here~n described bids are the lowest responmble b~ds for the materials, equipment, supplies or services as shown in the "B~d Proposals" submitted therefore, and WHEREAS, the C~ty Council has prowded m the C~ty Budget for the appropnanon of funds to be used for the purchase of the materials, eqmpment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SEC_LTIOIfl_[ That the numbered items ~n the following numbered bids for materials, equipment, supphes, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responmble b~ds for such Items BID ITEM NUMBER .NO !/'ENDOR AMOUNT 2004 1,2 TEMPLE EXHIBIT A 2004 3,11 WESCO EXHIBIT A 2004 4,5,9,10, 12 TECHLINE EXHIBIT A 2004 6,7 PRIESTER EXHIBIT A 2004 8 PREFERRED EXHIBIT A SEC_T. II)~AI That by the acceptance and approval of the above numbered items of the submttted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contmned in the Bid Invitations, Bid Proposals, and related documents SECIIOiSAII That should the City and persons submitting approved and accepted items and of the submitted b~ds wtsh to enter into a formal wntten agreement as a result of the acceptance, approval, and awarding of the b~ds, the C~ty Manager or hm demgnated representative is hereby anthonzed to execute the written contract which shall be attached hereto, provided that the written contract is in accordance w~th the terms, condxtlons, speoficatlons, standards, quantities and specified sums contmned in the Bid Proposal and related documents here~n approved and accepted SECTION IV That by the acceptance and approval of the above numbered items *f the submttted bads, the C~ty Cotmcfl hereby authorizes the expendature of funds therefor m the amount and an accordance w~th the approved bads or pursuant to a written contract made pursuant thereto as authorized herean SECTION V That flus ordinance shall become effeeuve ammedmtely upon ars passage and approval PASSED AND APPROVED ttus ~ dayof ~ ,1997 ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY SUPPLY ORD 2 BID # 2004 BID NAME ANNUAL DISTRIBUTION EXHIBIT "A" TRANSFORMERS i OPEN DATE JANUARY 30, 1997 ~__~l _QTY DESCRIPTION PRICE ,F~VENDOR I 7 , TRANX, OH, ISKVA 120/240 I $324 00~ TEMPLE 2 5 i TRANX, OH, 25KVA 120/240 $446 001 TEMP_L_E 3 0 TRANX, OH, 50KVA, 120/240 $744 00 i WESCO 4 5 TRANX, UG 25KVA 120/240 $783 691 TECHLINE $ 20 TRANX, UG 50KVA 120/240 $1,020 4~ ! TECHLINE 6 20 TRANX, UG 75KVA 120/240 $1,112.00 [ PRIESTER 7 5 TRANX, UG, 100KVA 120/240 $1,406 00 1 PRIESTER S___ 0 TRANX, UG, 167KVA 120/240 $2,075.001 PREFERRED ' 9 4 TRANX, aPHUG 150KVA 120/208 $3,837 76 = TECHLINE ' 10 * I TRANX 3PH UG 300KVA 120/208 $6,401 00, TECHLINE 11 * I [ TRANX 3PH UG 500KVA 120/208 $6,599 00 1 WESCO 12 * I TRANSX 3PHUG 150KVA 277/280 $3,934 70 ~ TECHLINE DATE MARCH 4, 1997 CITY_COJJ2gCIL RERORT TO Mayor and Members of the City Council FROM Kathy DuBose, Executive Director of F~nance SUBJECT BID #2004 -ANNUAL PRICE AGREEMENT FOR PURCHASE OF DISTRIBUTION TRANSFORMERS RECOMMENDATION: We recommend this bid be awarded to the lowest evaluated b~dder for each items as listed I TRANSFORMER OH 15KVA TEMPLE $324 00 2 TRANSFORMER OH 25KVA TEMPLE $446 00 3 TRANSFORMER OH 50KVA WESCO $744 00 4 TRANSFORMER UG 25KVA TECHLINE $783 69 5 TRANSFORMER UG 50KVA TECHLINE $1,020 41 6 TRANSFORMER UG 75KVA PRIESTER $1,112 00 7 TRANSFORMER UG 100KVA PR1ESTER $1,406 00 8 TRANSFORMER UG 167KVA PREFERRED $2,075 00 9 TRANSFORMER 3PH UG 150KVA TECHLINE $3,837 76 10 * TRANSFORMER 3PH UG 300KVA TECHLINE $5,401 00 11 * TRANSFORMER 3PH UG 500KVA WESCO $6,599 00 12 * TRANSFORMER 3PH UG 150KVA TECHLINE $3,934 70 (277/280) · Not included m annual price agreement Total annual estimated expenditure of $287,624 85 SUMMARY: Th~s bid ~s for an annual price agreement for the purchase of D~stnbut~on Transformers These transformers will be purchased on an as needed bas~s for use by the Electric Distribution Deparlment throughout the electrtcal system and in new developments These transformer proposals,are evaluated using load loss figures to show the most energy effictent units along wtth the purchase price The last three items on this b~d will be one time purchases, the larger s~zes are not reqmred often enough to justff~ an annual pnee agreement and will be b~d on an as needed bas~s B~ds were received from eight vendors m response to twenty-one b~d packages marled to vendors 4 CITY COUNCIL REPORT MARCH 4, 1997 PAGE 2 OF 2 pROGRAMS: DEPARTMENTS OR GROUPS AFFECTED. Elecmc D~stnbutlon Department, Elecmc UtHmes, Electric Customers of the C~ty of Denton FISCAL IMP_ACTA Budgeted funds for 1997 Distribution transformer purchases Account #610-103-1031-3680-9222 Attachments Evaluation - Don McLaughhn Tabulation Sheet Respectfully submitted K at h-'y.D_uB~ -- Executive Director of F~nance Prepared by Name Denise Harpool ~ Title Senior Buyer Approved Name Tom D Shaw, C P M T~tle Purchasing Agent 836 AGENDA Bid Evaluation Bul Number 2004 Descnptton 99900002 TRANX OH, 15KVA 120/240 Quanttt~ 7 Load Factor o 5 Vendor NL WL Cost Dehvery Evaluated Cost Temple 50 187 $324 O0 84 $2 290 76 Pnester 49 150 $405 O0 84 $2 402 07 KBS 49 150 $418 O0 84 $2 446 01 KBS2 45 180 $405 O0 70 $2 493 72 WESCO 45 165 $425 O0 77 $2 498 83 Cummins 45 192 $405 60 56 $2,545 74 Techhne 55 161 $421 65 105 $2,554 16 Preferred 55 143 $489 O0 98 $2 706 82 SESCO 60 250 $440 O0 40 $3 o28 62 Descr~ptton 99900003 TRANX OH, 25KVA 120/240 Quanttt~ 5 Load Factor o 5 Vendor NL WL Cost Dehvery Evaluated Cost Temple 62 281 $446 O0 84 $3 194 71 Cummins 65 266 $492 96 56 $3,315 94 Prlester 59 303 $469 O0 84 $3,339 11 WESCO 75 184 $577 O0 77 $3 341 70 KBS2 70 237 $531 O0 70 $3,365 36 Techline 79 214 $544 33 105 $3,389 59 KBS 59 303 $486 O0 84 $3 396 57 Preferred 68 241 $575 O0 98 $3,514 08 SESCO 85 350 $535 O0 40 $3 974 62 Page I of 6 Monday, February 10, 1997 Descrtptton 99900005 TRANX OH, 50KVA 120/240 Quanttty o Load Factor o 5 Vendor NL WL Cost Dehvery Evaluated Cost WESCO 97 456 $744 00 77 $5 222 62 Cummins 124 414 $734 24 56 $5 239 62 Temple 111 464 $709 00 84 $5 254 30 Preferred 115 398 $792 00 98 $5 293 21 Priester 106 531 $656 00 84 $5,312 62 KBS2 131 429 $736 00 70 $5,366 39 KBS 106 531 $679 00 84 $5 390 36 Techhne 126 410 $828 87 105 $5,559 47 SESCO 160 550 $779 00 40 $6,257 44 Descnptton 99900010 TRANX UG 25KVA 120/240 Quantt~ 5 Load Factor o 5 Vendor NL WL Cost Dehvery Evaluated Cost Tochhno 81 216 $783 69 84 $4 223 62 Preferred 78 220 $834 00 98 $4,385 34 KBS2 72 228 $850 00 70 $4 422 75 Priester 65 217 $882 00 126 $4 426 76 KBS 65 217 $914 00 126 $4,534 92 WESCO 86 177 $945 00 91 $4 648 03 Temple 67 293 $954 00 112 $5 003 40 Cummins 66 254 $1,124 24 56 $5,408 01 SESCO 85 350 $1 276 00 70 $6,479 20 Monday, Febraary 10, 1997 7 Page 2 of 6 Descrtptton 99900011 TRANX UG 50KVA 120/240 Quanttty 20 Load Factor o 5 Vendor NL WL Cost Dehvery Evaluated Cost Techhno 121 413 $1,020 41 84 $6,177 72 Preferred 115 392 $1 063 O0 98 $6 184 19 Pr~ester 91 480 $1 026 O0 126 $6 225 77 WESCO 112 316 $1,186 O0 91 $6,258 32 KBS2 116 440 $1,038 O0 70 $6 307 99 KBS 91 480 $1,064 O0 126 $6 354 21 Cummins 104 477 $1 245 92 56 $7 064 92 Temple 94 524 $1 275 O0 112 $7 275 69 SESCO 160 550 $1 462 O0 90 $8 565 98 Descnptton 99900012 TRANX UG 75KVA 120/240 Quanttt~ 20 Load Factor o 5 Vendor NL WL Cost Dehvery Evaluated Cost Prloster 151 629 $1 112 O0 126 $7,637 11 Preferred 150 495 $1,312 O0 98 $7,746 53 WESCO 140 560 $1,259 O0 91 $7 754 86 Techline 152 566 $1,222 45 84 $7,756 30 KBS 151 629 $1 152 O0 126 $7 772 31 KBS2 144 588 $1 352 O0 70 $8 219 18 Cummins 142 634 $1 454 96 56 $8 742 15 Temple 133 787 $1 364 O0 112 $8 997 12 SESCO 220 800 $1 841 O0 90 $11 388 42 Monday, February 10, 1997 Page 3 of 6 8 Descrtptwn 99900013 TRANX UG IOOKVA 120/240 Quanttty 5 Load Factor o 6 Vendor NL WL Cost Dehvery Evaluated Cost Prlester 196 686 $1,406 O0 126 $9,243 23 Preferred 184 727 $1 418 O0 98 $9 384 61 KBS 196 686 $1 458 O0 126 $9 418 99 WESCO 167 754 $1 460 O0 91 $9 467 41 Techhne 183 762 $1 468 37 84 $9 662 34 KBS2 196 832 $1,435 O0 70 $9 949 48 Cummins 193 649 $1 765 92 56 $10 280 62 Temple 169 1004 $1 586 O0 112 $10 951 45 SESCO 230 1200 $2 151 O0 70 $14 185 94 Descrtptton 99900014 TRANX UG 167KVA 120/240 Quanttty o Load Factor o 5 Vendor NL WL Cost Dehvery Evaluated Cost Preferred 275 1017 $2 075 O0 98 $13,541 62 Priester 266 1266 $1,874 O0 98 $13 824 59 Techhne 289 1023 $217756 112 $14,02992 KBS 266 1266 $1 942 O0 98 $14 054 43 WESCO 227 1389 $1 889 O0 91 $14 062 76 Cummins 279 1148 $2,230 80 56 $14 647 30 KBS2 245 1369 $2 186 O0 70 $15 133 27 Temple 295 1319 $2 513 O0 112 $16 446 83 SESCO 400 1500 $2,595 O0 70 $18,352 90 Monday, Febraary 10, 1997 9 Page 4 of 6 Descnptton 99900015 TRANX 3PH UG 150KVA 120/208 Quanttt~ 4 Load Factor o 38 Vendor NL WL Cost Dehvery Evaluated Cost Techline 321 1281 $3 837 76 98 $19 702 05 Prlester 457 1076 $3 912 O0 126 $20 437 07 KBS 457 1076 $4 055 O0 126 $20 920 41 WESCO 399 951 $4 386 O0 77 $21 160 17 Temple 283 1164 $4,748 O0 70 $22,091 61 SESCO 400 1600 $4 519 O0 70 $23 672 88 Descnptton 99900016 TRANX 3PH UG 300KVA 120/208 Quanttty 1 Load Factor o 38 Vendor NL WL Cost Dehvery Evaluated Cost Techhno 554 2112 $5 401 O0 98 $29 858 24 WESCO 470 2348 $8,461 O0 77 $29,808 36 Temple 188 1903 $7 017 O0 70 $31 309 08 SESCO 523 2400 $571800 60 $3211646 Proeeter 568 2380 $6 661 O0 126 $34 782 22 KBS 568 2380 $6,868 O0 126 $35 481 88 Descnptton 99900017 TRANX 3PH UG 500KVA 120/208 Q~uanttt~ 1 Load Factor 0 38 Vendor NL WL Cost Dehvery Evaluated Cost WESCO 894 3261 $6 599 O0 77 $40 078 28 Techhne 816 3480 $6,880 62 98 $41,073 64 Pnester 937 3361 $7 108 O0 126 $42 473 59 KBS 937 3361 $7 292 O0 126 $43 095 51 Temple 254 3365 $9 144 O0 70 $43 677 18 SESCO 1108 5300 $7,876 O0 70 $52,633 38 Monday, February 10, 1997 Page 5 of 6 10 Descrtptton 99900020 TRANXS 3PH UG 150KVA 277/480 ~uanttty 1 Load Factor o 38 Vendor NL WL Cost Dehvery Evaluated Cost Techhno 321 1128 $3 934 70 98 $19 545 29 Prlester 322 1364 $3,973 O0 126 $20 430 29 KBS 322 1364 $4,075 O0 126 $20,775 05 WESCO 328 1286 $4 293 O0 77 $21 314 92 Temple 343 1001 $4,677 O0 70 $21,835 46 SESCO 400 1600 $4 429 O0 60 $23 368 68 Monday, Febr#ary 10, 1997 Page 6 of 6 Sheet1 Total Cost Evaluation BId 2004 Stock # DESCRIPTION Qty Vendor NL WL Cost Days Total Cost 99900002 TRANX OH, 15KVA 120/240 7 Temple 50 187 $324 00 84 $2 268 99900003 TRANX OH, 25KVA 120/240 5 Temple 62 281 $44600 84 $2 230 99900005 TRANX OH, 50KVA 120/240 0 WESCO 97 456 $74400 77 $0 99900010 TRANX UG 25KVA 120/240 ,5 Techl~ne 81 216 $78369 84 $3918 99900011 TRANX UG 50KVA 120/240 25 Techllne 121 413 $1 02041 84 $25510 99900012 TRANX UG 75KVA 120/240 25 Pr~ester 151 629 $1 11200 126 $27,800 99900013 TRANX UG 100KVA 120/240 10 Pr~ester 196 686 $1 40600 126 $14060 99900014 TRANX UG 167KVA 120/240 0 Preferred 275 1017 $207500 98 $0 99900015 TRANX 3PH UG 15OKVA 120/208 6 Techllne 321 1281 $3 837 76 98 $23 027 99900016 TRANX 3PH UG 300KVA 120/208 1 Techl~ne 554 2112 $5,401 00 98 $5401 99900017 TRANX 3PH UG 500KVA 120/208 1 WESCO 894 3261 $6 59900 77 $6 599 99900020 TRANX$ 3PH UG 150KVA 277/480 1 Techl~ne 321 1128 $3 934 70 98 $3 935 $114,748