1997-061 ORDINANCE NO q '7 - O(.l~ /
AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated competitive sealed proposals for
the purchase of necessary materials, equipment, supplies or serwces in accordance with the
procedures of state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described proposals are the best responsible proposals for the materials, equipment,
supplies or services as shown in the "Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
eqmpment, supplies, or services, shown in the "Proposals" attached hereto, are hereby accepted and
approved as being the best responsible proposal for such items
RFSP ITEM
NUMBER NO. VENDOR AMOUNT
1914 ALL TMG CONSULTING INC $ 49,530 00
~ That by the acceptance and approval of the above numbered items of the
submitted proposals, the City accepts the offer of the persons submitting the proposals for such items
and agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Invitations,
Proposals, and related documents
SECTiON III That should the City and persons submitting approved and accepted items and
of the submitted proposals wish to enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the proposal, the City Manager or his designated
representative is hereby authorized to execute the written contract which shall be attached hereto,
provided that the written contract is in accordance wth the terms, conditions, specifications,
standards, quantities and specified sums contmned in the Proposal and related documents herein
approved and accepted
SECIIOB!J~ That by the acceptance and approval of the above numbered items of the
submitted proposals, the City Council hereby authorizes the expenditure of funds therefor m the
amount and m accordance with the approved proposal or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this/7/~ day of ~, 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE MARCH 4, 1997
C_ITY~ OUNCIL REPORT
TO Mayor and Members of the City Councxl
FROM Kathy DuBose, Executxve D~rector of F~nance
SUBJECT RFSP # 1914 -CONSULTING SERVICES FOR CUSTOMER INFORMATION AND
UTILITY BILLING NEEDS - PHASE II
RECOMMEISIDATIO~: We recommend that the Phase II pomon of the Consulting Services for
Customer Information and Utthty Bflhng Needs be awarded to TMG Consulting Inc ~n the total amount
of $49,530 00 ($40,000 fixed fee and $9,530 expenses)
SUMMARY. Phase I ofth~s project was awarded to TMG Consulting Inc by Cotmcd on September 17,
1996 The first phase of the study consisted of researching and assessing the feas~bthty of out-sourmng,
partnering w~th other uttht~es or selecting a new CIS System Phase II wall mvolve the selectmn of a
specffic source, software or firm to moet our utlhty b~lhng needs Phase II ~s expected to be accomphshed
m four (4) months
The Pubhc Utthty Board considered this second phase and recommends award to TMG Consulting Inc
PRDCdlAMS~)~ARTMEISLT~_~F~TED. Utlhty Department, Customer Service
D~ws~on and the C~t~zens of Denton
IrIS£AL ~ Funds for th~s phase of the project are avmlable from 1996-97 funds set aside for
~mplementat~on of Information Servmes Long Range Plan
Respectfully subrmtted
Executive Director of F~nance
Approved
T~tle Purchasing Agent
839 AGENDA