1997-071 ORDINANCE NO ~7 "0 ~7/
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the C~ty has sohclted, received and tabulated competitive Nds for the purchase
of necessary materials, eqmpment, supphes or services m accordance w~th the procedures of STATE
law and Clt~q ordinances, and
WHEREAS, the C~ty Manager or a designated employee has rewewed and recommended
that the herein described Nds are the lowest responsible bids for the materials, equipment, supphes
or services as shown ~n the "B~d Proposals" submitted therefore, and
WHEREAS, the C~ty Cotmcfl has prowded ~n the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or serwces approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTiON_I That the numbered items m the followang numbered bids for materials,
equipment, supplies, or serwces, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible Nds for such ~tems
BID ITEM
NLLMBER NO YENDOR AMOUNT
2001 I,IA G & G TRACTOR $ 26,085 30
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such Items and
agrees to purchase the materials, equipment, supphes or services ~n accordance w~th the terms,
specfficatlons, standards, quantities and for the spemfied sums contained ~n the Bid Inwtatlons, B~d
Proposals, and related documems
secrIo~ m That should the City and persons submlthng approved and accepted items and
of the submitted Nds wash to enter ~nto a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, prowded that the written
contract ~s in accordance with the terms, conditions, specfficatlons, standards, quantities and
specified sums contained m the Bid Proposal and related documents herein approved and accepted
SECTION L¥ That by the acceptance and approval of the above numbered ~tems of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor ~n the amount
and in accordance w~th the approved bids or pursuant to a written contract made pursuant thereto as
authorized hereto
SECT_iON '~ That th~s ordinance shall become effective ~mmedlately upon its passage and
approval
PASSED AND APPROVED th~s ][~"~ dayof ~ , 1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
2
DATE MARCH 18, 1997
CiTY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2001 - TRACTOR, LOADER, BOX BLADE MOWER
ITEM 1 AND lA ONLY
RECOMMENDATIOn' We recommend item 1 tractor loader and item lA box blade be awarded to the
lowest bidder, G & G Tractor, in the combined amount of $26,085 30
Item 2, 2A & 2B will be presented to Council at a later date pending fund availability
SUMMARY: The tractor loader and box blade combination is a motor pool replacement to be assigned to
the Parks Maintenance Division The new umt replaces a 1975 model tractor that is no longer economical to
maintain and will be sold at Auction
PROGRAMS~DE~ARTM. ENTS OR_ GROIIPS AFFECTED. Motor Pool Operations and Parks
Maintenance Programs
FiSCAL IMPACT~ The purchase of this new tractor was approved in the 1996/97 budget process Funding
will come from the following source
1996/97 Budget 100-038-0063-9104 $19,112 30
Motor Pool 720-025-0584-9104 ~ 6.973~00
$ 26,085 30
Attachment Tabulation Sheet
Respectfully submitted
K at h D~Yx,D~u~oig~b
Executive~X)}t'ector of Finance
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
844 AGENDA