1997-072 ORDINANCE NO q q --I0~O~.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary mater, als, eqmpment, supplies or services in accordance w~th the procedures of STATE
law and C~ty ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the C~ty Cotmml has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supphes or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDA1NS
SECTiOBLI That the numbered items m the following numbered bids for materials,
equipment, supphes, or services, shown m the "B~d Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such ~tems
BID ITEM
NUMBER NO VENDOR AMOUNT
2002 ALL PRIESTER SUPPLY $ 26,063 00
SECTiONi[ That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such Items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contmned ~n the B~d Inwtatlons, Bid
Proposals, and related documents
SECTIONiII That should the C~ty and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the Nds, the City Manager or his designated representative is hereby
authorized to execute the written contract wNch shall be attached hereto, provided that the written
contract ~s ~n accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bxd Proposal and related documents herein approved and accepted
SECIIDN_I~' That by the acceptance and approval of the above numbered ~tems of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance w~th the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECILOa-XJ..~ That this ordinance shall become effective ~mmedlately upon its passage and
approval
PASSED AND APPROVED tlus ]~'~" dayof ~ ,1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
DATE MARCH 18, 1997
CIIYX2DIJMCIL RE~ORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2002 - CABLE SPLICING TRAILER
RECOMMENDATION: We recommend this bid be awarded to the sole respondent, Pnester Supply, in
the amount of $26,063 00 w~th delivery m 60 days
SiJMMARY . T. hls bl.d ~s for the p~urchase of a 13' self contained enclosed trailer equipped with HVAC, 7
KW generator, nglats, camnetry, traffic arrow board, and spemahzed equipment used for splicing fiber optic
cables The unit wtll be assigned to the Electric Substations and Fiber Optic Operations Division
The trailer is a fleet addmon and was approved ~n the 1996/97 budget process The single bid price is
attributed to the speclahzed cabinetry, floor plan layout, and equipment listed in the specifications and
considered by the using department to be important to the fiber optic cable splicing process
PROGRAMS.. DEPARTMEi~TS OR~?dlO~ ~CTED: Motor Pool Operations and the Electric
Substation and F~ber Optics Operation Division
FISCAL IMPACT~ Funds for this trailer were approved in the 1996/97 budget process and are available
m account number 610-132-1032-3920-9104
Attachment Tabulation Sheet
Respectfully submitted
KathyN~uB_osp]
Executlv'O-Dfl~ctor of Finance
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
849 AGENDA
BID # 2002
BID NAME CABLE SPLICING TRAILER PRIESTER
SUPPLY
IOPEN DATE FEBRUARY 25, 1997
QT~ ! PTI VENDOR VENDOR
! I CABLE SPLICING TRAILER $26,063 00
NO BIDS
PREFERRED SALES
TEMPLE
POWER SUPPLY 1NC
4