1997-073 ORDINANCE NO q q-O 7.~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOI.JNT
2006 ALL PAGENET OF DALLAS/FT WORTH, INC EXHIBIT A
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION iY That by the acceptance and approval of the above numbered items of the
submitted bids, the C~ty Council hereby authorizes the expenditure of funds therefor in the mount
and in accordance vath the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECIiOBI~ That flus ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this fo~ day of ~ , 1997
J~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2
i BID # 2006
I BID NAME PAGERS AND PAGING SERVICE PAGENET
,OPEN DATE FEBRUARY 18, 1997
LOCAL I
I I 60 DIGITAL ~ EXHIBIT "A"
I PER MO _ $I 90I
150 ALPHANUMERIC I
[ PER MO $4 49!
39 - ~ROUI~CALL DIGITAL
PER MO $0 25
75 dROUP CALL ALPItANUMERI(~
PER MO $0 25
2 1
5 DIGITAL $2 10
PER MO
10
PER MO
o a~6v~CXLL DIGITAL ~ -
I PER MO
~ 0 ~R~ufi CALL ALPHANUMERI~ .....
, PER MO ¢ ~OT~ ffSTIhAT~ OTY - --
SOFTWARE FOR USING
ALPHANUMERIC PAGERS $ $19
EARLlEST POSSIBLE DELIVERY
FOR INITIAL 339 PAGERS ~EB 19TH
3 REPLACEMENT COST ~OR LOST
PAGERS
PER PGR DIGITAL $70 00
PER PGR ALPHANUMERIC $149 00
PER PGR _GROUP CALL DIGITAL I $70 00
PER PGR GROUP CALL ALPHANUMERIC $149 00
4 ~S~RANC~PLACEMENT
P~N (l~ MO COVE~G~)
PER YR DIGITAL _ I $3 48I
PER YR ALPHANUMERIC $3 48
PER YR GROUP CALL DIGITAL $3 48~
PER VR G~O? C53~ALP~A~UMEmC S34S I
5 PERCENTAGE DISCOUNT % 35%
DELIVERY I DAY 3
DATE MARCH 18, 1997
C~ REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2006 ~ PAGERS AND PAGING SERVICE
RECOMMEIS[DAIIO]~: We recommend this bid be awarded to the lowest bidder, PageNet of Dallas/Ft
Worth, Inc The estimated annual expenditure is in excess of $15,000 00 See exhibit A attached for
individual pricing
SUMMARY Tlus bid is for the annual contract to supply pagers and pager service to all departments of
the City of Denton that require pagers and pager services This agreement is intended to combine all pager
related service into one suppher Our estimates indicate a savings of approximately $4,000 00 per year based
on current rates prod to numerous service providers
All existing contracts will be cancelled and reissued to PageNet at the awarded prices
The bid includes a supply of batteries, standby pagers for immediate activation should one fall, and
maintenance of leased equipment
PROGRAMS. ilEPARTMENT~ OR GROIIPS AFFECTED. All Cfly of Denton employees using pagers
or pager service
FISCALIMP_ACI: Funds for the rent of pagers and paging service will be taken from each individual
department's budget funds
Attachments Tabulation Sheet
Respectfully submitted
Kath~wD~tBq~e
Executive IT~rector of Finance
Approved
Name Tom D Shaw, C P M
T~tle Purchasing Agent
846 AGENDA
4
'BID # - -2006
]BID NAME PAGERS AND PAGING SERVICE PAGENET
OPEN DATE FEBRUARY 18, 1997
I ! LOCAL
1 I 60 DIGITAL EXHIBIT "A"
, PERMO $1 90i
~ 150 ALPHANUMERIC l
' PER M9 [ $4 49I
I 39 GROUP CALL DIGITAL ] I
' PER MO ..... ~ _ $025l
75 GROUP CALL ALPHANUMERIC [
I PER MO $0
2 , STATEWiDE SERVi~E-S,~ I
I 5 DIGITAL ~ $2 10
, PER MO [ __ ,
I J0 A~P~ANUMERIC ' $4 691
PER MO ~
0 GROUP CALL DIGITAL .....
PER MO _
t 0 i GRO-~P ~.~L ~HANUMERIC .....
/
i PER MO[ __
I 339 -T~T-A~ESTIMATED QTY -
SOFTWARE FOR USING
ALPHANUMERIC PAGERS $ $19 95
EARLIEST POSSIBLE DELIVERY
FOR INITIAL 339 PAGERS FEB 19TH
3 REPLACEMENT COST FOR LOST
PAGERS I
' PER PGR ...... DIGITAL $70 00
i PER PGR ALPHANUMERIC _ $_149 00 I
- I
~ PER PGR GROUP CALL DIGITAL _ $70 00,
'PERPGR_i G~ROUPCALLALP_HAN_UM_gRLC___ $149O0,
4 ~NSURANC FdR~PLACE MENT
PI~4,N (12 MO COVERAGE) ,
PER YR _ DIGITAL _ $3 484
PER YR ALPHANUMERIC $3 48 I
PER YR GROUP CALL DIGITAL $3 48
PER YR GROUP CALL ALPHANUMERIC $3 48 I
5 PERCENTAGE DISCOUNT % I 35% I
- I
I 5
I DELIVERY I I DAY
g