1997-074 ORDINANCE NO qq
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has sohcited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supphes or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION_I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO_ ~rENDDR AMOUNT
2007 1,2,4 FLEET TRUCK EQUIPMENT EXHIBIT A
2007 3 FONTAINE TRUCK EQUIPMENT EXHIBIT A
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums conttuned ~n the Bid Invitations, Bid
Proposals, and related documents
SECTION Ill That should the City and persons submntlng approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is m accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
SECIIO~LV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the mount
and in accordance w~th the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECIIOiq V That tlus ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this /~v'P~day of ~ , 1997
J~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY~ _
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
I BID # 2007
I BID NAME TRUCK BEDS AND BODIES FONTAINE FLEET
TRK EQPT TRK
OPEN DATE FEBRUARY 25, 1997 CO EQPT
I i 14'X8' CONT DUMP BODY $4,793 00
EXHIBIT A
MFG FLEET
MODEL 1496
2 I II*XS' CONTRACTOR FLATBED
BODY I $3,750 00
I MFG ~ I FLEET
I i MODEL ~ 1196 I
3 2 SERVICE BODY FOR 3/4 TN I
I CAB/CHASSIS $3?323 00
i 4 t I I SERVICE BODY FOR 1 TN
i CAB/CHASSIS $2~322 00
I DELIVERY 60 DAYS I
DATE MARCH 18,1997
CIIYEOIJNCIL REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Dxrector of F~nance
SUBJECT BID # 2007 - TRUCK BEDS AND BODIES
RECOMMEIhlDATIO~. We recommend thru b~d be awarded to the lowest bidder meeting specfficatlon as
lasted
Item 1 Contractor Dump Body to Fleet Truck Equipment at $ 4,793 00
Item 2 Contractor Flat Bed to Fleet Truck Equipment at $ 3,750 00
Item 3 (2 ca) Serrate Bodxes for 3/4 Ton P~ckups to Fontame $ 6,646 00
Truck Equipment at $3,323 each
Item 4 Service Body for 1 Ton Truck to Fleet Truck Equipment at $ 2,322 00
Total Bid Award $17,511 00
SUMMARY. These five beds and bodies are intended to be mounted on the truck cab/chassis approved
for purchase by Council on Bid # 1969 - Fleet Vehicles
The prices offered by Fleet Truck Eqmpment on Bid Item #3 ~s the result of an obvious error and has been
w~thdrawn
PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED. Motor Pool Operation, Parks Department,
Street Department, Electric Distribution, and Traffic Control
FiSCAL_IMPACT. The purchase of each ofthese beds and bodies will come from Motor Pool Replacement
funds or from 1996/97 budget funds for vehmle replacement
Attachments Tabulation Sheet
Respectfully submitted
Kath~
Executive D~rector of F~nance
Approved
Title Purchasing Agent
845 AGENDA
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