1997-094 ORDINANCE NO q 7 "0~/-//
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has sohclted, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or servtces approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECIID~_I That the numbered items m the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NI JMBER NO VENDOR AMOUNT
2001 2,2A,2B G & G TRACTOR $30,125 45
SECTION 11 That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supphes or services in accordance with the terms,
specfficataons, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECIIO~2II That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
SEC. XION LY That by the acceptance and approval of the above numbered ~tems of the
submitted bids, the C~ty Council hereby authorizes the expenditure of funds therefor m the amount
and ~n accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized here~n
SECTION_V That th~s ordinance shall become effective ~mmed~ately upon ~ts passage and
approval
PASSED AND APPROVED th~s l ~ dayof ~ ,1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORIM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
2
DATE APRIL 1, 1997
CiTYEOULNCILRF2ORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2001 - TRACTOR, LOADER BOXBLADE, MOWER, ITEM 2,2A,2B
RECOMMENDATION We recommend Item 2, 4 wheel drive tractor, Item 2A, 72" mower and Item 2B,
Loader be awarded to the lowest responsible bidder, G & G Tractor, in the total amount of $30,125 45
Item I & lA were awarded by Council March 18, 1997
SUMMARY. The tractor, mower and loader combination are Motor Pool replacements approved dunng
the 1996/97 budgetprocess The eqmpment will be assigned to the Drainage Dlwston This new 4 wheel
drive tractor will replace a 1975 model tractor that will be sold at auction The addmon of a mower and loader
make the unit more applicable to the work assignment of the Drmnage D~wston
PROGRAMS~DEP~ORX?dlO_UES AFFECTED. Motor Pool Operations and Drmnage
D1vlslon
F_iSC2ALI~I[PACT. This umt will be funded from Motor Pool replacement funds and 1996/97 budget funds
Account # 720-025-0584-9104 $26,830 45
100-026-0810-9104 $ 3,295 00
$30,125 45
Attachment Tabulation Sheet
Respectfully submitted
Kath~DuB_~e
Executive Director of F~nance
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
856 AGENDA
3
BID # 2001
BID NAME TRACTOR, LOADER, BOXBLADE, ZIMMERER CLEMONS RDO G & G
OPEN DATE FEBRUARyMOWER2$M 1997 KUBOTA TRACTOR FQPT TRACTOR
- - __ ......... VENDOR
TRACTOR, LOADER NO BID NO BID NO BID / $24,649 30
I~ IA I i BOX BL~A_D~E $1,764 00~ NO BID NO BID $1,436 45
1 / ~1 RACTOR FOUR WHEEL DRIVE NO BID NO BID NO BID $_25,381 60
I MOWER 72" $2,246 00 NO BID NO BID $1,350 85
2B 1 LOADER QUICK ATTACH/DETACH NO BID NO BID NO BID $3,393 00
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