1997-096 ORDINANCE NO q q"Oq~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDiNG FOR AN EFFECTIVE
DATE
WHEREAS, the City has sohclted, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECIIDI~ I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown m the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER ~lO VEI~I_ DOR AMOUNT
2017 I TECHLINE $10,310 00
2017 2 PREFERRED SALES $10,024 00
2017 3 PREFERRED SALES $12,618 00
SECIIOISIJi That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTiO/g/II That should the City and persons submitting approved and accepted items and
of the submitted bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representatave is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is m accordance with the terms, conditions, speclficatmns, standards, quantit~es and
specified sums contmned in the Bid Proposal and related documents hereto approved and accepted
SECTION IV That by the acceptance and approval of the above numbered ~tems of the
submitted bids, the C~ty Council hereby authorizes the expenditure of funds therefor ~n the amount
and in accordance wxth the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized herein
SF, CTION_V_ That th~s ordinance shall become effective ~mmedmtely upon ~ts passage and
approval
PASSED AND APPROVED th~s /[~' dayof ~ ,1997
J~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY ~_ _~
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
BY (
SUPPLY ORD
DATE APRIL 1, 1997
CITY COUNCIL REPORT
TO Mayor and Members of the Ctty Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2017 - DISTRIBUTION TRANSFORMERS
~ We recommend th~s bid be awarded to the low evaluated bidder for each ~tem
as follows
Item 1 - 2 EA - 300KVA 120/208 Techhne $ 5,155 00 each
Item 2 - 1 EA - 1000KVA 277/480 Preferred Sales $10,024 00 each
Item 3 - 1 EA - 1500KVA 277/480 Preferred Sales $12,618 00 each
for a total expenditure of $32,952 00
SUMMARY.' This b~d is for the purchase of distribution transformers for use at various new commermal
construction s~tes and as a replacement at Stnckland M~ddle School
These transformer proposals are evaluated using load loss figures to show the most energy efficient umt,
calculated along wxth purchase price to arnve at the lowest cost of purchase and operation
B~ds were received from seven vendors m response to twenty-one b~d packages marled
pROGR A M~q .. 1ZEPARTMEISIISDRGROLIPSAFFEC TED, Electric Distrtbut~on Department, Electric
Utlhttes, Electric customers of the C~ty of Denton
]FiSCALIMPA.CI~ Budgeted funds for1997 Dtstnbut~on transformer purchases Account#610-103-
1031-3680-9222
Attachments Tabulation Sheet
Transformer Evauluatlon, Don McLaughhn 03/10/97
Respectfully submitted
?xteh~eB~lr~ctor of Finance
Prepared by
Name Demse Harpool /
T~tle Semor Buyer
Annroved
Name Tom D Shaw, C P M
T~tle Purchasmg Agent
853 AGE
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Bid Evaluation
Btd Number 2017
Descrtptton 99900016 TRANX 3PH UG 300KVA 120/208
Quantt~ 2 Load Factor o 38
Vendor NL WL Cost Dehvery Evaluated Cost
Techhno 505 2394 $5,155 11 98 $29 211 72
WESCO 470 2348 $5 299 00 70 $29 260 80
Preferred 474 2298 $5 338 00 70 $29 267 64
Pnester 713 2044 $5 169 00 154 $29,883 57
KBS Electrlca[ 713 2044 $5 270 00 154 $30,224 95
Temple 188 1903 $6,870 00 70 $30 812 22
San Angelo 623 2400 $5 718 00 56 $32 116 46
Descrtptton 99900024 TRANXS 3PH UG IO00KVA 277/480
Q~uanttty 1 Load Factor o 38
Vendor NL WL Cost Dehvery Evaluated Cost
Preferred 1001 6931 $10,024 00 70 $64,166 11
WESCO 1105 6756 $10,134 00 70 $64 850 36
Techline 1338 6975 $9 483 68 98 $65,287 02
Priester 1241 6700 $11,025 00 154 $68 817 78
KBS Electrical 1241 6700 $11,220 00 154 $69 476 88
Temple 423 5609 $14,308 00 70 $69 644 47
San Angelo 1800 10000 $10,500 00 70 $82 149 20
Monday, March 10, 1997 Page 1 of 2
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Descrtptton 99900025 TRANXS 3PH UG 1500KVA 277/480
Quanttty 1 Load Factor o 38
Vendor NL WL Cost Dehvery Evaluated Cost
Preferred 1441 9161 $12 618 O0 70 $83 660 44
WESCO 1885 8554 $12,639 O0 70 $85 508 97
Techline 1885 9003 $13 344 90 112 $89 316 52
Temple 554 8643 $17 663 O0 70 $91 681 99
Pr~ester 2046 9698 $14 094 O0 98 $95 390 41
KBS Electrical 2046 9698 $14 370 O0 98 $96 323 29
San Angelo 1900 15800 $15,75000 70 $119091 13
Monday, March I0, 1997 Page 2 of 2
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Sheet1
Total Cost Evaluation j Bid 2017
Stock # DESCRIPTION J Qt~ Vendor Mfj~ NL WL Cost Days Total
Howard
99900016 TRANX 3PH UG 300KVA 120/208 2 Tech Line Industries 505 2394 5,155 98 $10 31~
99900024 TRANXS 3PH UG 1000KVA 277/480 1 Preferre__d____P_a_uw__e.!s_._. 10_.. ?.~1.. 6~.._93.J _ _J_O._,.O.~4~.Zo___- $10 024
99900025 TRANXS 3PH UG 1500KVA277/480 l'Preferred iPauwels 14~__,_,.. 41 91____61 12,618 70 _~ $12 618
ITotal Cost $32,952 J
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