1997-097 ORDINANCE NO q3-Dq7
AN OPOr ANCE ACCEPTmO CO ETITIVE IDS ANr AWAP, I O A CONtaC* FO.
THE PURCHASE OF MATE~ALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIO~G
FOR THE E~ENDITU~ OF F~DS T~FOR, AND PROVID~G FOR AN EFFECTIVE
DATE
~E~AS, ~e C~W h~ sohmted, received ~d ~b~ated competitive bals for the p~chase
ofnecess~ ma~n~s, eqmpment, supphes or se~mes m accord~ce m~ ~e proced~es of STATE
law ~d C~ty or&~ces, ~d
~EREAS, ~e C~ M~ager or a designated employee has rewewed ~d recommended
· at ~e hem~n described b~ds ~e ~e lowest responsible b~ds for the matermls, eqmpment, supphes
or se~mes ~ shorn ~n ~e "B~d Proposes" submitted therefore, ~d
~E~AS, ~e Cl~ Co.cfi has prowded ~n ~e C~ Budget for ~e appropriation of ~ds
to be used for ~e p~chase of~e maten~s, eqmpment, supphes or semces approved ~d accepted
here~n, NOW, THE~FO~,
THE CO~CIL OF THE CITY OF DENTON HEREBY O~AINS
~ That the nmbemd ~tems m the following nmbemd b~ds for materials,
eqmpment, supphes, or seduces, shorn m ~e "B~d Proposes" a~ched hereto, ~e hereby accepted
~d approved as being ~e lowest responsible b~ds for such ~tems
BID ITEM
~ NO VENDOR AMOI~I
2019 1,2 WITCH EQUIPMENT $66,498 73
SECIION21 That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specfficatlons, standards, quantities and for the specified sums contmned in the Bid Invitations, Bid
Proposals, and related documents
SECTION_III That should the City and persons submitting approved and accepted items and
of the submitted b~ds w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, con&tlons, specifications, standards, quantities and
specified sums contmned ~n the B~d Proposal and related documents herein approved and accepted
SECIiON]~ That by the acceptance and approval of the above numbered ~tems of the
submitted bids, the C~ty Council hereby authorizes the expenditure of funds therefor m the amount
and m accordance w~th the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECT_iONJ~ That this ordinance shall become effective immediately upon its passage and
approval
PASSEDANDAPPROVEDthls/? dayof ~ ,1997
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
DATE APRIL 1, 1997
~ REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID tl 2019 - TRAILER MOUNTED BORING MACHINE
RECOMMENDATION: We reeommand ttus bid be awarded to the low bidder meeting specification,
Witch Equipment, m the total amount of $66,498 73
SUMMARY.' This bid is for the purchase of a self contained, trailer mounted, horizontal
directional, fluid assisted boring machine
This unit will replace a 1991 Jet/Frae boring machine (EMIS #9122) which is being traded m as part
of the bid The boring machine is used in trenchless installations of underground electric lines in
conduit, operated from a surface launch position that ehmlnates the need for a p~t, and disruption of
public and private property
The lower bid of Vermeer did not meet the specification requirements of 182 rpm spindle speed, and
pullbackofS0001b TheVermeerumtoffered 120 rpm and 70001b respectively
Two bid proposals were received m response to four bid packages marled to vendors
PROGRAM~: DEPARTM'ENT~ OR GROUPS AFFECTED: Motor Pool, Electric Distribution,
and Electric customers of the City of Denton
FISC, ALJ. MEAC~ Funds are available from Motor Pool, Account No 720-025-0584-9104
Attachments Tabulation Sheet
Memorandum from Jack Jarvls dated March 17, 1997
Respectfully submitted
KEa;eh¢~reeetor of Finance
Prepared by
Name Denise Harpool ~
Title Senior Buyer
Title Purchasing Agent
854 AGE
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BID # 2019
BID NAME TRAILER MTD BOEING MACHINE Witch Vermeer Vermeer
Equipment Equipment Equipment
:)PEN DATE MARCH tt, '1997 (Alternate)
Q_U_A_NT_I _T Y~ DESCRipTION V~'l~bOl~ VENDOR VE~-DOR
1 '1 TRAILER MTD BORING MACHINE $91,513 00 $96,996 00 $68,771 76
MANUFACTURE Ditch Witch Vermeer Vermeer
MODEL JT920-MP'11 D16X20 D7Xl IA
DELIVERY A R O 60 Days 60 Days 10-30 Days
LESS TRADE IN FOR 1991 DITCH $26,014 27 $13,000 00 $10,000 00
INITCH JET/TRAC
NET AFTER TRADE $66,498 73 $82,996 00 $68,771 76
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ClI'Y of DENTONw 'rExAI MUNIGIPAL BUILDING / 215 E McKINNEY / DENTON, TEXAS76201
MEMORANDUM
TO: Tom Shaw
FROM: Jack Ja rvisf~
DATE. March 17, 1997
SUBJECT: B~d Number 2019 (Boring Machine)
Tom, my recommendatton ts Witch Eqmpment They are the low bid meettng
specifications at a cost of $91,513 co Less a trade m of old unit for $25,014 27, makes the total
balance of purchase price $66,498 ~3 for tbs unit Thts umt ts funded from accumulated Motor
Pool funds, budget approved for 1997, replacmg a worn out 1991 MCH, EMIS Id #9122
If you have any questions please call,
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817/566-8200 D/FW METRO 434-2529
LSI~AL DEP'T