1997-098 ORDINANCE NO q q' O9 ~>
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, eqmpment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER 3qO YENDDR AMOUNT
2029 ALL MODLIN RECREATION EQUIPMENT $83,737 00
SECIiONAI That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECIiO/92fl That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance vath the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTJI3/SS~ That by the acceptance and approval of the above numbered ~tems of the
submitted b~ds, the C~ty Council hereby authorizes the expenditure of funds therefor m the amount
and ~n accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized here~n
SECTIONX That th~s ordinance shall become effective ~mmed~ately upon ~ts passage and
approval
PASSED AND APPROVED tlus J~' dayof ~ ,1997
J~
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE APRIL 1, 1997
CITY COUNCIl, REPORT
TO Mayor and Members of the City Council
FROM Kathy DuBose, Executive Director of Finance
SUBJECT BID # 2029 - PLAYGROUND STRUCTURES
RECOMMENDATION'- We recommend this bid be awarded to the lowest responsible bidder,
Modhn Recreation Equipment, in the mount of $83,737 00, with delivery in 30-45 days
SIJMMARYa This bid is for the purchase of playground structures to be installed at McKenna
Park, Fred Moore Park and Phoenix Park The structures include slides, canopies, climbers,
horizontal ladders, chin bars, arch bridges, swings and other play areas The structures are all steel
construction and carry a full one year warranty Not included is installation, which will be bid at a
later date
PROGRAMS; DEPARTMENTS OR GROIIP~S_AFFECTEI). Parks Department and Citizens
of Denton
FISCALIMPACI: This playground renovation project will be funded from CIP Bond funds,
account number 453-038-PARK-9629-9009 and CDBG funds account number 219-05A-CDAK-
8502
Attachmems Tabulation Sheet
Respectfully submitted
Kath~DuB~4se
Executive Director of Finance
Name Tom D Shaw, C P M
Title Purchasing Agent
857 a~enda
I ID #
[BID NAME PLAYGROUND STRUCTURES MODLIN PROFESSIONAL THE JIM LEA HUNTER
RECREATION RECREATION PLAY WELL & ASSOC ~NEPSHIELD
OPEN DATE MARCH 25~ 1997 EQPT INC GROUP OF TEXAS
INC
? _QTY- DESCRIPTION~ ..... VENDOR .... VENDOR VENDOR VENDOR _VE~NDOR~
1 2 EA PLAY STRUCTURE GROU_P 1 $35,188 00 $42,858 00 $37,888 00 $38,592 001 $46,901 00
2 1 I~A PLAY STRUCTURE GROUP 2 $12,636 00 $17~341 00 $16,534 00 $1_2,220_00 $14,747 00
$ I EA PLAY STRUCTURE GROUP $ $1,253 00 $1,267 00 $1,937 00 $1,280 00 $6,_~01 00,
$84,265 00
ALL OR NONE $528 00
TOTAL BID $83,737 00 $104,324 00 $94,247 00 $90,684 00 $115,050 00
DELIVERY 30 45 DAYS 35 42 DAYS 42 49 DAYS 35 DAYS 30-45 DAYS
ALTERNATE
$36,454 00
$15,741 00
$1,803 00
$~0,45206
4
CITY OF DENTON
LEGAL DEPT