1997-109 ORDINANCE NO q'7
AN ORDiNANCE ACCEPTING COMPETITIVE BIDS AND AWARDiNG A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDiNG FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECIIQbLI That the numbered items in the following numbered bids for materials,
eqmpment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMBER NO VENDOR AMOI
2026 ALL DOUGLAS D1STPdBUTING EXHIBIT A
SECIIOI, iJ.[ That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, eqmpment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECIION3II That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered ttems of the
submitted b~ds, the C~ty Coancd hereby authorizes the expenditure of funds therefor ~n the amount
and ~n accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized here~n
SECTION V That th~s ordinance shall become effective ~mmed~ately upon ~ts passage and
approval
PASSED AND APPROVED flus /~t~ day of ~ ,1997
J~~R
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FOR/Vl
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
[BID # 2026 "EXHIBIT A"
BID NAME Oils and Lubricants DOUGLASSDisTR
OPEN DATE March 25, 1997
lA 10 dr] Antiwcar Hydrauhc Od (55 gal drum) $122 1l
3000 gal~Antlwear Hydraulic Od (bulk) $1 85
25 dr Dextron II ATF (55 gal drums) ] $161 15
3500 gal Fleet Motor Oil 15W-40 (t ~]~) [ $2 5~
3B 20 cs ~or Od 15W-40 (quarts) _ $11 52 C
1
4 10 dr ~90W Gear Lube (55 gal drum) _ ~ $164 00
6 dr Chassis Grease (120 lb drum) $100 80
Delivery 2 DAYS
DATE APRIL 15, 1997
ClT3t2COUBICIL REPORT
TO Mayor and Members of the C~ty Council
FROM Kathy DuBose, Executtve D~rector of F~nance
SUBJECT BID # 2026 - OILS & LUBRICANTS
RECOMMENDATION. Council approve award orBed #2026, Ods &Lubrtcants, to the low
b~dder meeting spemficattons, Douglass Dmtnbutmg for an esttmated annual expense of $22,000
SUMMARY. B~ds were received for the purchase of offs and lubricants for Fleet Services to use
during their routine maintenance on tlus mty's fleet Purchases will be made on an as-needed bas~s
The b~d ~s for a one year period w~th bmlt-m renewal opttons
The mty mmled thirteen mwtattons to b~d and received four responses
PROGRAMS.. DEPARTMENTS OR GROUPS AFFECTED: All fleet user departments
F~ Purchases will be prod from the budgeted garage ~nventory account number
730-025-0583-8702
Attachments Tabulation sheet
Respectfully submitted
Executive D~rector of Finance
Prepared by.
T~tle Buyer
^PC/ -
Name Tom D Shaw, C P M
T~tle Purchasing Agent
859 AGENDA
4
# 2026-
BID NAME Offs and Lubricants BUCKLEY ~DOUGLASS SPECIALTY SOUTHWEST
OIL CO [[~ DISTR OIL CO INTL TRKS
OPEN DATE March 25, 1997 INC
~-[' Q~T_Y { DESCRIPTION VENDOR VE ~ND_O~ VENDOR
IA 10 dr $12~ 10 $161
Antlwear H~draulie Oii (55 gal drum) $115 18 $1 85 $13~ 7fi I
lB 3000 gal Antlwear Hydraube Od (bulk)_ $1 92 $201 $287[
2 , 2~ dr Dextron Il ATF (55 gal drums) , ~ $95 $3 $161~5 $158 20 $204 17
3A 3500 gal Fleet Motor Oil lSW-40 (bulk) $2 85 $252 $2 71 $3 52
3B ~0 cs Fleet Motor Od 15W-40 (quarts) $14 04 CS
$188 ~4
90W Gear Lube (55 gal drum) $220 00 $164 00 $~ 0~
'Chassis Grease (120 lb ~ 00
5 6 dr drum) $90 00 $100 80 ___ 1 6
Dehvery 2 DAYS 2 DAYS WEEK 3 DAYS
5